Assessment and Evaluation of City Facilities: Carolina Theatre and Durham Art Council

The contract for the assessment and evaluation of the Carolina Theatre and Durham Arts Council facilities is issued by the City of Durham with a scheduled pre-submittal meeting on November 5, 2025, and a response deadline of November 24, 2025. The scope involves conducting a comprehensive condition assessment, asset inventory, and GIS integration for both interior and exterior building systems, with deliverables including detailed reports, asset cataloging with QR code tagging, and prioritization of refurbishment needs. The contract is valued between $50,000 and $200,000, with performance expected at City-owned facilities in Durham, NC, and a project timeline targeting completion around mid-2026. The agreement is governed by City-specific clauses emphasizing compliance with applicable laws, non-discrimination policies, insurance requirements, and sustainability policies aligned with the City’s high-performance building standards. The contractual framework incorporates multiple appendices covering insurance, confidentiality, workforce diversity, and equal business opportunity policies, with detailed procedures for proposal submission, including a 20-page limit excluding required forms. Evaluation criteria focus on the scope of services, qualifications, technical approach, and diversity efforts, with a qualifications-based selection process that may include interviews, culminating in City Council approval. The contract emphasizes strict adherence to City policies, including prompt payment to subcontractors, confidentiality of trade secrets, and compliance with state and federal regulations. Submission must be via email by the specified deadline, including all mandatory forms such as the EBOP participation documentation, non-collusion affidavit, and workforce diversity questionnaire, with questions directed to the designated City contact. No specific pricing schedule or line-item costs are provided in the documents, as the contract is structured around a scope of work to be priced by proposers.