Asset Lifecycle Management System

St. Clair County, through the Public Building Commission acting as authorized agent, is soliciting proposals to design, implement, maintain, and support a cloud-based Asset Lifecycle Management System (ALMS) for MidAmerica St. Louis Airport (BLV) in Illinois. The system must centralize and modernize asset tracking for Part 139 airfield operations, replacing fragmented legacy processes with an integrated platform that supports mobile access, real-time data synchronization with airport systems like fuel management, and GIS mapping via ArcGIS REST services, with a targeted go-live date of June 2027. The contract will cover a three-year base period with two optional one-year extensions and requires full compliance with FAA Part 139 regulations, Identity and Access Management standards including SSO, MFA, and Windows Authentication, and Safety Management System principles. Proposals must demonstrate technical competence in configuring workflows, role-based access controls, embedded reporting, and mobile functionality, while also ensuring seamless integration with existing BLV Business Central financial systems and asset barcoding for inventory and inspection tracking. The solicitation, numbered 2025-26.03 and posted on May 13, 2026, has a submission deadline of June 24, 2026, and requires all responses be submitted as a single, bookmarked, 35-page PDF under 20MB, excluding cover materials and resumes. Evaluation is based on a weighted trade-off process, giving equal emphasis to Project Approach, Functional/Technical Capabilities, and Fee Structure, each accounting for 20 points, with additional points allocated to Key Personnel, Past Performance, Maintenance & Support, and overall responsiveness. Offerors must certify compliance with federal trade restrictions prohibiting ownership or subcontracting with entities linked to U.S.-designated discriminating countries, and if claiming Disadvantaged Business Enterprise participation, must provide full details of each DBE’s scope and percentage. The Project Manager must have five years of airport-specific experience and have served on at least two of the referenced past projects, with all team roles and subcontractor details clearly outlined. No formal packaging, preservation, or MIL-STD marking requirements are specified, as the focus is on digital asset lifecycle management rather than physical logistics. Proposals become property of the airport, and all inquiries must be directed exclusively to Contract Administrator Alice Tejada; any unauthorized contact with selection committee or airport personnel results in automatic disqualification.