Athletic Equipment, Uniforms and Apparel

Project Overview Minnesota State is requesting proposals to promote a more cohesive and consistent brand and look for its intercollegiate athletic teams, Minnesota State University Moorhead is requesting proposals to provide equipment, game day uniforms, appreal, footwear, leisurewear and limited edition/exclusive lines to the athletic department while also providing an online merchandising opportunity for sales of MSUM athletic apparel and merchanidise to the general public. Technical/Functional Requirements •Ability to provide high-quality, nationally-recognized name brand equipment, apparel and uniforms. •Designated percent (%) off retail price discounts for equipment, game day uniforms, apparel, footwear, leisurewear and limited edition/exclusive lines. •The University reserves the right to award the contract exclusively to one vendor, or to select its vendors of choice in any one category (i.e. equipment, leisurewear, limited edition/exclusive lines, etc.) •The University reserves the right to categorically designate selected vendors as an "Official/Exclusive Partner of Dragon Athletics" if permitted by contract and through legal review. •Other than these official designations, the inclusion of any other Minnesota State Athletics marketing assets is open to negotiation at a bundled discount price that would be subtracted from initial vendor investment to determine the final net value. •University reserves the right to limit the availability of certain wordmarks and institutionally controlled images exclusively for the use of its limited edition/exclusive lines partner. •Current or future conference contracts for equipment (i.e. official football of the NSIC) may preclude vendor agreements for the same. •Revenue generation opportunities or commissions from on-line/web-based merchandising sales. •Perceived ability to provide complete network for ordering, timely fulfillment, delivery and support for on-line/web-based merchandising sales. •Other financial or merchandising considerations or incentives (i.e. volume discounts, rebates, merchandise credit, signing bonus, etc.) •Description of customer service plan and delivery schedule for both athletic department and general public. •Demonstrated existence of positive relationships with similar clients and contracts. The teams included in this request listed below: Men's # Players Season Basketball 15 Oct-March Cross Country/Track & Field 50 Aug-Nov/Dec-May Football 85 Aug-Nov Women's # Players Season Basketball 15 Oct-March Cross Country/Track & Field 35 Aug-Nov/Dec-May Dance 14 Dec-Jan Golf 6 Aug-Oct; March-May Soccer 30 Aug-Nov Softball 25 Sept-Oct; Feb-May Swimming 22 Sept-March Tennis 9 Feb-May Volleyball 20 Aug-Nov The successful vendor shall provide products and services including, but not limited to: Athletic Uniforms Competition uniforms for all varsity sports Home, away, and alternate uniforms Warm-ups and sideline apparel Coaching apparel Practice Apparel and Training Gear Practice jerseys Shorts and training apparel Compression gear Outerwear and weather-related gear Spirit Wear and Fan Merchandise Branded apparel for students, alumni, and supporters Online store support Promotional apparel Athletic Equipment Including but not limited to: Basketballs Footballs/Helmets/Shoulder pads Volleyballs Softballs Training equipment Bags and accessories Branding and Marketing Support Online ordering portals Promotional and sponsorship collaboration Budget The budget for this contract is anticipated to be $250,000.00 per year of the contract. Selection Process The selection process includes the Director of Athletics, Associate AD for External Operations, Associate AD for Internal Affairs and Compliance, one men's coach and one female coach. This group will evaluate the proposals and make the final decision. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adherence to Minnesota State Terms and Conditions: A statement of the objectives, goals, and tasks to show or demonstrate its view and understanding of the nature of the contract 5 Discount/Pricing: % off retail price discounts for equipment, game day uniforms and apparel, footwear, leisurewear and limited edition/exclusive lines. 25 Brand Recognition: Ability to provide high-quality, nationally-recognized name brand equipment, game day uniforms, apparel, footwear, leisurewear and limited edition/exclusive lines. Other financial or merchandising considerations or incentives. 20 Customer Service: Description and delivery plan for both athletic department and general public. Demonstrated existence of positive relationships with similar clients and contracts. 15 Support Infrastructure: Perceived ability to provide complete network for ordering, timely fulfillment, delivery and support for on-line/web-based merchandise sales. 15 Revenue: Revenue generation opportunities or commissions from online/web-based merchandising sales & perceived ability to provide complete network for ordering, timely fulfillment, delivery and support for online/web-based merchandising sales. 15 Supplier Diversity: Certified diverse vendor and/or commits to sub-contracting 10% or more of the value of the contract to a certified TGB 5 Total: 100 Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified. Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective August 14, 2026 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be three (3), four (4) or five (5) years which will be determined by negotiations. If Minnesota State and Respondent are unable to negotiate and sign a contract by August 14, 2026 then Minnesota State reserves the right to seek an alternative Respondent(s). Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.