Athletic Field and Lawn Maintenance at Town Woods Park - Old Lyme

The Towns of Lyme and Old Lyme are soliciting proposals for athletic field and lawn maintenance services at Town Woods Park for a fixed three-year period beginning January 1, 2026, through December 31, 2028. Interested vendors must submit their proposals by 2:00 PM EST on December 19, 2025, to the Selectman’s Office in Old Lyme, Connecticut. The solicitation, identified as number 33725, sets forth delivery terms as Free On Board (FOB) Destination, meaning the contractor is responsible for transport and risk until services are delivered to the specified site at Town Woods Park. The solicitation references a detailed specification document ("FY25 Town Woods Lawn Maintenance Nov Rev3.pdf") that outlines the technical maintenance requirements, though this file is not included in the available information. The contract is anticipated to have an estimated value ranging between $150,000 and $300,000 over the three-year term. No specific line items, pricing schedules, or unit quantities are detailed in the solicitation, and vendors are responsible for proposing their payment terms. The solicitation does not incorporate any standard federal or state contract clauses, special provisions, or set-aside requirements and lacks explicit evaluation criteria or award methodology in the available documents. Proposals will be publicly opened at the submission deadline, but no further instructions regarding proposal formatting, volumes, or evaluation factors are provided. The Town’s point of contact for all inquiries and submissions is Katherine Balocca, who serves as the administrative contact for the solicitation. Inspection and acceptance are expected at the destination site, with no explicit quality or inspection procedures detailed beyond those presumably contained in the referenced specification file. Overall, the solicitation is a straightforward request for maintenance services without special clauses, security requirements, or complex contract administration terms, relying primarily on vendor-submitted proposals for pricing and payment arrangements.