RIC Fertilization Services

Rhode Island College (RIC) is seeking quotations for fertilization services on approximately 23 acres of turf across its campus at 600 Mount Pleasant Avenue, Providence, RI, excluding athletic fields. The contract will run for about three years, from March 2026 through October 2028, contingent on funding availability. The scope includes applying fertilizers and/or herbicides to designated turf areas as needed, with vendor responsibility for site inspection and measurement prior to bidding. Vendors must submit prices as a single firm fixed price covering the entire contract term, inclusive of all fees, administrative costs, and inside delivery. The solicitation emphasizes that proposals must be submitted electronically via the State of Rhode Island’s Ocean State Procures™ system by January 9, 2026, with no pre-bid meeting scheduled. This procurement is governed by the State’s General Conditions of Purchase and specific insurance requirements, including $1 million liability coverage and workers’ compensation as outlined in the solicitation. Vendors and their personnel must maintain all required licenses throughout the contract and promptly disclose any conflicts of interest or licensing changes. Compliance with the Rhode Island Hazardous Substance Right-to-Know Act is mandatory, including submission of Material Safety Data Sheets (MSDS) for any hazardous materials used. Confidentiality provisions allow vendors to mark documents as confidential if exempt from public disclosure, with a redacted version provided for public records. Award decisions rest with the State’s Division of Purchases, which may make a single or multiple awards or reject all bids based on responsiveness, vendor responsibility, and compliance with submission requirements. Services are to be available on a 24/7 call basis as required. Payment will be based on invoices submitted with verified hours worked at the firm fixed hourly rate plus approved materials, processed through Ocean State Procures™, with Jodi Ruggiero at Rhode Island Purchasing as the primary contract administrator contact. Vendors must remain vigilant to posted addenda and direct all questions exclusively through the Ocean State Procures™ Q&A Center. The contract value is estimated between $50,000 and $150,000 for the full three-year period.