MPA 419 FY26 OE Security Systems, Service, Maintenance and Parts

The Rhode Island Department of Administration/Division of Purchases is soliciting qualified firms to participate in an Open Enrollment Master Price Agreement (MPA 419) for security systems services, including maintenance, repairs, and the addition, upgrade, or replacement of security system components across all State agencies. This solicitation, identified as OEV26006172, is a Request for Qualifications rather than a Request for Quotes, with initial vendor submissions due by February 28, 2026, and contract awards commencing May 1, 2026. The agreement period extends through January 31, 2030, with potential renewals for up to two additional 12-month terms. Vendors may submit proposals on a biannual basis following initial award. The contract operates under a Master Price Agreement structure without pre-established line-item pricing; pricing will be determined through future mini-bids issued by individual agencies. All work is to be performed within Rhode Island under FOB Destination terms. Proposals must be submitted electronically via the Ocean State Procures™ platform and conform to detailed formatting and submission rules, including mandatory completion of vendor qualification questionnaires and an MBE Participation Acknowledgment Form, reflecting the state's commitment to minority business inclusion. The award is contingent on proposals being technically and substantially responsive, with evaluations based on cost, technical merit, and vendor qualifications. While formal evaluation criteria with assigned weights or adjectival ratings are not detailed, the State reserves discretion to make multiple awards or none at all. Contract administration includes invoicing through the electronic system, with a 1% administrative fee withheld by the State. Insurance requirements, including liability and cyber/privacy coverage for critical services, confidentiality protocols, conflict of interest disclosures, and adherence to state licensing laws are integral. Inspection and acceptance are governed by a pass/fail standard based on compliance with solicitation requirements, with the State retaining authority over bid evaluation and contract award decisions. The solicitation incorporates the State of Rhode Island’s General Conditions of Purchase by reference but does not specify detailed FAR clauses or packaging and marking requirements within the available documents. Overall, this contract aims to establish a qualified vendor pool to support ongoing and future security system needs of Rhode Island State agencies through a flexible, performance-driven, and compliance-oriented framework.