MPA 419 FY26 OE Security Systems, Service, Maintenance and Parts

The Rhode Island Department of Administration, Division of Purchases, is soliciting qualified firms for an Open Enrollment Master Price Agreement (MPA 419) to provide maintenance, repair, upgrade, and replacement services for security systems across all state agencies. This is a Request for Qualifications rather than a Request for Quotes, meaning the initial phase focuses on establishing a list of qualified vendors. The initial bid submission deadline is February 28, 2026, with contract awards beginning May 1, 2026. The initial term is for three years, with the possibility of two additional 12-month renewals. Following the initial award, new vendors may apply on a biannual basis. Selection is based on a pass/fail evaluation of qualifications; any failure in the required criteria will result in disqualification. Once the qualified vendor list is established, state agencies will issue mini-bids for specific scopes of work, and preference may be given to vendors offering the lowest rates. Awarded vendors must adhere to strict insurance requirements, including a $1,000,000 combined single limit for liability and automobile insurance, and $500,000 for crime coverage. Additionally, a contract administrative fee of up to 1% of the annual spend applies to all purchase orders under this MPA. All proposals must be submitted electronically via the Ocean State Procures portal.