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Audio Visual (AV) Equipment & Installation Camp Shelby, MS (BLDG 3576, 3701)

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W9127Q26QA004Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This solicitation, identified as W9127Q26QA004, is a combined synopsis and Request for Quotation for commercial audiovisual equipment and installation services at Buildings 3576 and 3701 at Camp Shelby, Mississippi, issued under FAR Part 12 as a total small business set-aside under NAICS code 334310 with a 750-employee size standard. The requirement encompasses the supply and professional installation of a broad suite of commercial-grade AV components including large, medium, and extra-large 4K UHD commercial displays, wireless presentation systems, AI-powered conference cameras, HDMI distribution and cabling solutions, networked audio systems, and digital signage with integrated SoC, all for use in classrooms, conference rooms, and offices. Installation services cover full deployment including mounting, concealed cable routing, system configuration, control programming, testing, and cleanup, with all work to be completed within 45 days of contract award. The project explicitly excludes Crestron products, structural modifications, IT infrastructure upgrades beyond AV connectivity, and content creation. Country of origin must be declared for every item, and all equipment must meet specific technical standards such as 4K/60Hz HDMI transmission, active optical cabling for long runs, USB-C DisplayPort Alternate Mode, and UL-listed power and mounting solutions. The government will evaluate quotations based on best value, with technical capability weighted higher than price and past performance, requiring offerors to submit detailed product literature, photographs, itemized pricing, lead times, company registration data including CAGE code, UEI, and TIN, and prompt payment terms such as Net 30. Only firm fixed-price offers are acceptable, and proposals lacking comprehensive technical detail or merely restating specifications will be rejected outright. The contract incorporates key FAR and DFARS clauses including prohibitions on inverted domestic corporations, trafficking in persons, cybersecurity safeguards under DFARS 252.204-7012, and restrictions on covered telecommunications equipment. Offers must be submitted electronically by 10:00 a.m. CDT on July 13, 2026, to two designated email addresses, and include full compliance with System for Award Management (SAM) requirements, including active registration and accurate representations. A site visit to the installation locations is not mandatory but strongly encouraged and will occur on June 25, 2026; any information shared during this visit will not alter solic

General Info

Procurement of commercial AV equipment and installation at Camp Shelby; small business set-aside, 45-day completion.

Agency

Department Of Defense → W7NH Uspfo Activity Ms ArngView Agency

NAICS

334310 - Audio and Video Equipment ManufacturingView NAICS

Place of Performance

Hattiesburg, MS, 39401, USA

Set-Aside

SBA

Documents

(2)

SoW 3576 & 3701 Audio/Visual Equipment and Installation

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W9127Q-26-Q-A004 Contract Clauses and Provisions

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Timeline

1 update
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Amendment 1

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Organization & Contact Information

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AgencyDepartment Of Defense → W7NH Uspfo Activity Ms Arng
Contacts2 people available
OfficeFLOWOOD, MS, 39232-8861, USA
Organization / Agency
Department Of Defense → W7NH Uspfo Activity Ms Arng
View Agency Profile
Office AddressFLOWOOD, MS, 39232-8861, USA
Contacts
Reggie Clark
contact@example.gov
+1 (555) 000-0000
Laurie C. Morris
contact@example.gov
+1 (555) 000-0000

Full Description

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), Part 12, Acquisition of Commercial Items, as a supplemented additional information in the notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number W9127Q26QA004 is being issued as a Request for Quotation (RFQ) with Open Market Pricing. This solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular (FAC) FAC 2026-01, Effective March 13, 2026, and the Defense Federal Acquisition Regulation (DFARS) Publication Notice (DPN) dated May 7, 2026. This requirement is a small business set aside under NAICS 334310 with a size standard of 750 Employees.



The MSARNG has a requirement for commercial Audio Video Equipment and Installation brand name or equivalent. See Performance Work Statement for the full scope of work. The MSARNG has a requirement for Audio Video Equipment and Installation brand name or equivalent. A site IS NOT MANDATORY BUT STRONGLY ENCOURAGED. See Statement of Work for the full scope of work.




                   ***********Country of Origin must be listed for each item**************



CLIN 0001 – Building 3576 BLC


Large Format Commercial Display - professional-grade digital display, 75-inch class, with a minimum 4K UHD (3840x2160) resolution, rated for commercial use (e.g., 16/7 operation). QTY 16


Universal Tilting Wall Mount - UL-listed, professional-grade tilting wall mount compatible with the specified display's VESA pattern and weight capacity. QTY 16


Enterprise Wireless Presentation System - 4K-capable wireless screen sharing gateway that supports native, app-free casting for major operating systems (e.g., Miracast, AirPlay, Google Cast). QTY 8


AI-Powered 4K Conference Camera - USB-connected conference room camera with a 4K image sensor, featuring software-driven AI capabilities like intelligent auto-framing and auto-tracking. QTY 8


Wall-Mounted HDMI Input Plate - single-gang, Decora-style wall plate providing one (1) female HDMI pass-through connection for user device input. QTY 8


12 ft. High-Speed HDMI Cable - 12-foot HDMI cable certified to support a minimum bandwidth of 18Gbps, capable of transmitting 4K/60Hz video and HDCP 2.2 compliant. QTY 8


6 ft. High-Speed HDMI Cable - 6-foot HDMI cable certified to support a minimum bandwidth of 18Gbps, capable of transmitting 4K/60Hz video and HDCP 2.2 compliant. QTY 8


50 ft. Active Optical HDMI Cable - 50-foot Active Optical HDMI Cable (AOC) rated for in-wall installation, certified to carry an 18Gbps signal over long distance without degradation. QTY 8


1-in, 2-out HDMI Distribution Amplifier - compact device designed to split a single HDMI source into two (2) simultaneous outputs, supporting 4K/60Hz video and HDCP 2.2 compliant. QTY 8


15 ft. High-Speed USB-C Cable - 15-foot USB-C male-to-male cable supporting a minimum data rate of 10Gbps and DisplayPort Alternate Mode for 4K video transmission. QTY 8


Commercial-Grade Power Strip - UL-listed power distribution unit with a minimum of six (6) outlets and integrated surge protection, suitable for mounting within a cabinet or behind a display. QTY 16


Medium Format Commercial Display - professional-grade digital display, 49-inch class, with a minimum 4K UHD (3840x2160) resolution, rated for commercial use (e.g., 16/7 operation). QTY 16



CLIN 0002 – Building 3701 Conference Room


Extra-Large Format Commercial Display - professional-grade digital display, 85-inch class, with a minimum 4K UHD (3840x2160) resolution, rated for continuous commercial use (e.g., 16/7 operation). QTY 1


Large Format Commercial Display - professional-grade digital display, 75-inch class, with a minimum 4K UHD (3840x2160) resolution, rated for continuous commercial use (e.g., 16/7 operation). QTY 2


Micro-Adjustable Tilting Wall Mount - UL-listed, professional-grade tilting wall mount with post-installation micro-adjustment capabilities, compatible with the specified displays' VESA patterns and weight. QTY 3


In-Wall Component Storage Box - metal in-wall storage box with a mounting plate (approx. 15" x 10") designed for concealing small A/V devices discreetly behind a wall-mounted display. QTY 1


Ceiling Array Microphone System with USB Interface - networked ceiling array microphone (square form factor) with automatic coverage technology. Must include an audio network interface to convert Dante audio to a USB connection for PC-based conferencing. QTY 1


PoE+ Network Switch with Dante Optimization - managed network switch with sufficient PoE+ (Power over Ethernet) budget for all connected devices, pre-configured or optimized for Dante audio-over-IP network traffic. QTY 1


AI-Powered Large Room Conference Camera - USB-connected conference camera designed for large meeting rooms, featuring a 4K image sensor and AI-directed functionality such as "Genius Framing" or dynamic group framing. QTY 1


Wall-Mounted HDMI Input Plate - single-gang, Decora-style wall plate providing one (1) female HDMI pass-through connection for user device input. QTY 1


12 ft. High-Speed HDMI Cable - 12-foot HDMI cable certified to support a minimum bandwidth of 18Gbps, capable of transmitting 4K/60Hz video and HDCP 2.2 compliant. QTY 2


6 ft. High-Speed HDMI Cable - 6-foot HDMI cable certified to support a minimum bandwidth of 18Gbps, capable of transmitting 4K/60Hz video and HDCP 2.2 compliant. QTY 1


50 ft. Active Optical HDMI Cable - 50-foot Active Optical HDMI Cable (AOC) rated for in-wall installation, certified to carry an 18Gbps signal over long distance without degradation. QTY 2


1-in, 4-out HDMI Distribution Amplifier - compact device designed to split a single HDMI source into four (4) simultaneous outputs, supporting 4K/60Hz video and HDCP 2.2 compliant. QTY 1


15 ft. High-Speed USB-C Cable - 15-foot USB-C male-to-male cable supporting a minimum data rate of 10Gbps and DisplayPort Alternate Mode for 4K video transmission. QTY 2



CLIN 0003 - 3701 Instructor Hallway


Medium Format Digital Signage Display - professional-grade digital display, 55-inch class, with an integrated System-on-Chip (SoC) for content management and playback. Must be rated for extended commercial use and work with existing software. QTY 1


Medium Tilting Wall Mount - UL-listed, professional-grade tilting wall mount with post-installation leveling, compatible with the specified display's VESA pattern and weight capacity. QTY 1


Network Cabling and Termination - Provide one (1) new Category 6 (or better) network drop from the nearest telecommunications room (IDF) to a single-gang wall plate behind the display location. The drop shall be terminated with a certified RJ45 keystone jack. QTY 1


Ethernet patch cable - Factory-terminated Category 6 Ethernet patch cable to connect the display to the network wall plate. QTY 1



CLIN 0004 - 3701 Instructor Offices


Small/Medium Format Commercial Display - professional-grade digital display, 49-inch class, with a minimum 4K UHD (3840x2160) resolution, rated for continuous commercial use (e.g., 16/7 operation). QTY 12



CLIN 0005 – Installation Services


Installation for 3576 - Contractor/Offeror shall provide all necessary installation and configuration of all commercial-grade A/V equipment listed in above CLIN’s. QTY 1


Installation for 3701 - Contractor/Offeror shall provide all necessary installation and configuration of all commercial-grade A/V equipment listed in above CLIN’s. QTY 1



Scope of Installation


  • Supervision & Labor: Contractor/Offeror shall provide all supervision, installation labor, equipment, material, and supplies necessary for the installation of listed AV components in Buildings 3576 and 3701
  • Mounting: Contractor/Offeror shall securely mount all commercial-grade displays, cameras, speakers, and other hardware per manufacturer guidelines and industry best practices, ensuring structural integrity and aesthetics.
  • Wiring & Cabling: Contractor/Offeror shall run and terminate all power, signal, and data cables with neat, concealed routing where feasible (including in-wall and raceways).
  • System Configuration: Contractor/Offeror shall configure AV equipment including display settings, audio levels, HDMI distribution, wireless extender setup, and network connectivity.
  • Control System Programming: Contractor/Offeror shall program control interfaces where applicable to enable intuitive operation of AV systems.
  • Testing & Commissioning: Contractor/Offeror shall conduct comprehensive testing of all components and full system to verify functionality and performance.
  • Site Preparation: Site preparation, such as patching walls or conduit installation, is the responsibility of the government unless otherwise specified.
  • Power Requirements: The government shall verify adequate power supply and install necessary power distribution units (PDUs).
  • Network Coordination: Collaborate with the government’s IT department to ensure proper network configuration and connectivity.
  • Clean-up: Contractor/Offeror shall remove all packaging, debris, and equipment-related waste, leaving installation sites clean and operational.


Project Timeline


  • The Contractor/Offeror shall ensure all commercial grade A/V equipment is on ground with appropriate installation labor to install said equipment with a target completion date of no later than 45 days after award of contract.


Warranty


  • All equipment is covered by the respective manufacturers’ standard warranty.
  • Installation workmanship guaranteed for 1 year from project completion.  Contractor shall respond to emergency support request withing 48 hours of notification.


Exclusions


  • Structural modifications to the building.
  • IT network infrastructure upgrades beyond AV system connectivity.
  • Content creation for digital signage or presentations.
  • Crestron products are prohibited from this project per Mississippi Army National Guard regulations.


Basis of Award: The government intends to award a purchase order to the responsible offeror whose quote conforms to the solicitation and is considered to be the most advantageous to the Government in accordance with FAR Part 12, Acquisition of Commercial Items, Evaluation will be in accordance with FAR 13.106 and is based on Best Value to the Government in terms of (i) Technical capability of the item offered to meet the Government requirement; (ii) Price; (iii) Past Performance History. Technical shall be weighted higher than price.


To ensure timely and equitable evaluation of quotes, offerers must comply with instructions contained herein. Quotes must be complete, self sufficient, and respond directly to the requirements of this RFQ. Proposals shall include: (1) Price quote to include itemized description of what is included in the quote


(2) detailed specifications and product literature that sufficiently describe the product(s) being offered. (3) Lead time for delivery. Must include pictures. Note: Quotes submitted without detailed product information and/or only restate the government provided specification will not be considered acceptable and shall be removed from further consideration.


This notice does not obligate the Government to award the contract; it does not restrict the government's ultimate approach; nor does it obligate the Government to pay for any quote/proposal preparation costs. Only firm fixed price offers will be evaluated. Along with your quote, please provide the country of origin for the quoted products, the Company Name with CAGE Code, TIN, UEI and Company POC with contact information (email and telephone number). Prompt payment discount terms (i.e. Net 30).


It is the contractors' responsibility to be familiar with applicable Clauses and Provisions. Clauses and provisions incorporated by reference may be accessed via https://www.acquisition.gov/.



Please see attached listings of Clauses and Provisions.



Site Visit:



A site (IS NOT MANDATORY BUT STRONGLY ENCOURAGED) will be conducted Thursday June 25, 2026 at 10:30 AM (CST) at Building 3576 and 3701 located at Camp Shelby, Mississippi.


Information provided at this site visit as well as answers to questions shall not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless solicitation is amended in writing. If an amendment is issued, normal procedure relating to the acknowledgment and receipt of solicitation amendments shall apply.


Deadline for receipt of your quote is established for no later than 10:00 A.M. Central Daylight Time (CDT), Thursday, July 13, 2026. Please email quote to reginald.m.clark.civ@army.mil and laurie.c.morris3.civ@army.mil.



All questions concerning this requirement must be submitted by Monday, June 30, 2026, at 10:00 AM CDT. Questions will be answered via an amendment to this solicitation by Tuesday July 7, 2026.


Questions are to be submitted electronically to reginald.m.clark.civ@army.mil and laurie.c.morris3.civ@army.mii.


Please ensure the solicitation number "W9127Q26QA004-Audio Video Equipment and Installation is included in the subject line.

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