Authorized Kubota Service, Parts and Repair

The City of Pasadena, through its Public Works Department's Building Systems and Fleet Management Division, is soliciting bids for a five-year contract starting in Fiscal Year 2027 to provide authorized Kubota equipment service, repair, and Original Equipment Manufacturer (OEM) parts. The scope of work focuses on maintaining the operational readiness of the Parks and Recreation and Community Services Department's fleet, which includes turf tractors, skip loaders, and 7-gang mowers. The selected vendor must be a manufacturer-authorized service provider and OEM parts distributor capable of performing diagnostics, preventative maintenance, and complex repairs on engines, transmissions, and hydraulic systems. Services may be conducted at either the City's facility or the contractor's location, with strict delivery requirements for parts: orders placed before 12:00 PM must be delivered within three hours, and those placed after 12:00 PM by the next business day. The contract will be awarded to the lowest responsive and responsible bidder based on the Grand Total Price submitted via the City's eProcurement Portal. Evaluation factors include the bidder's financial resources, professional standing, past performance, and ability to provide timely service. While the solicitation includes standard bond forms, a waiver for labor, materials, and performance bonds has been approved due to the service-based nature of the work. Bidders must submit several certifications, including a Unique Entity Identifier (UEI), a Declaration of Non-Collusion, and various equal opportunity employment forms. All bids are due by 3:00 PM on September 14, 2026. Invoicing is managed through the City's Vendor Invoice Portal, with payments processed on Tuesdays and Thursdays.