Authorized LINE-X Spray-On Coating Services

The City of Pasadena is seeking an authorized LINE-X spray-on coating vendor to provide protective coating services for approximately 1,100 vehicles and equipment units in its fleet, including light and medium-duty trucks. Services include surface preparation, application of genuine LINE-X materials, inspection, finishing, and touch-up or repair of existing coatings, all performed in strict compliance with manufacturer standards and warranty protocols. Work must be completed at the City’s designated yards at 323 W. Mountain Street, Pasadena, CA 91103, with performance triggered within 90 days of purchase order issuance. Contractors must be certified LINE-X applicators and submit mandatory documentation including IRS Form W-9, Pasadena Business License, proof of insurance meeting specific endorsement requirements, and a Relevant Experience Form demonstrating prior government contract work. All proposals must be submitted electronically via the City’s procurement portal by the specified deadline, and failure to comply with any mandatory requirement will result in rejection. The contract term is one year, from July 1, 2026, through June 30, 2027, with no automatic renewal option, though the City may request additional services at the agreed unit prices. Pricing is not disclosed in the solicitation; vendors must propose their own unit costs for line items including short and long-bed truck applications, other surface coatings, and hourly repair work. Cost proposals must include all taxes, fees, and charges, and contractors are prohibited from proposing liability limitations unless listed as a separate item. Special requirements include adherence to the City’s Living Wage Ordinance for contracts exceeding $25,000, payment of applicable minimum wage, compliance with California recycled product procurement standards, and adherence to the Levine Act, which bars City officials from participating in award decisions if they received political contributions over $250 from the vendor in the preceding 12 months. Payment is processed electronically through the Vendor Invoice Portal, and the City retains full authority to inspect, reject non-conforming work, and accept final deliverables. Vendor proposals are evaluated for technical compliance, completeness, and cost, though no formal weights or evaluation methodology is published, and the award basis remains unspecified.