This Solicitation opportunity from Texas was posted on March 15, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Auto, Liability, Cyber Insurance & Workers' Compensation Third Party Administration

Closed

24-06-5361RFQ Addendum 1State & Local

Submission Closed03/29/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541214

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Solicitation # ASP01.61

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Solicitation # 68269

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in 12 days

AI Contract Overview

Cypress Fairbanks Independent School District (CFISD) is initiating a two-step procurement process for insurance services, beginning with a Request for Qualification (RFQ) to identify and shortlist qualified respondents. The second step involves a Request for Proposal (RFP), where shortlisted companies will submit detailed responses through their designated agents. The district aims to contract with financially reliable insurance providers at the lowest possible cost, with ongoing consultation from agents on coverage, loss control, and related matters. All bids must be submitted electronically via the eBid system, with registered vendors responsible for reviewing any issued addenda. The process emphasizes communication exclusively through the designated procurement contact, America Williams, and requires interested parties to complete an Agent Questionnaire (Attachment D). The current insurance coverage with TASB RMF expires on July 1, 2024, and proposals are due by May 2, 2024. The district manages a fleet of approximately 1,750 vehicles, a student body of over 117,000, and employee payroll nearing $950 million. Proposers must demonstrate local office volume and loss ratios, and insurance companies will be assigned primarily based on existing relationships, service quality, and proximity, with a preference for current agents and local support. The process also considers exclusive arrangements with insurers or MGAs, and additional companies may be requested after initial market assignments. The contract scope includes auto, liability, cyber insurance, and workers' compensation third-party administration, with the solicitation posted under number 24-06-5361RFQ Addendum 1.

General Info

Agency

Texas → Cypress Fairbanks Independent School District

NAICS

541214 - Payroll Services

Place of Performance

TX, USA

Set-Aside

NONE

Documents

CFISD Proposer-Vendor Certification Forms - Federal Contract Provisions

proposer-vendor-certification

High

General and Special Conditions - Cypress Fairbanks ISD

general-conditions

High

Insurance Proposer Questionnaire 2024 Attachment D

questionnaire

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMar 15

Solicitation

Response DeadlineMar 29

Deadline has passed

Submission Closed

03/29/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyTexas → Cypress Fairbanks Independent School District

Contacts1 person available

OfficeN/A

Organization / AgencyTexas → Cypress Fairbanks Independent School District

Office AddressN/A

Contacts

Procurement Contract Manager America Williams

contact@example.gov

+1 (555) 000-0000

Full Description

THIS IS STEP-ONE OF A TWO-STEP PROCUREMENT PROCESS.
Step-one consists of a Request for Qualification (RFQ), in which CFISD will evaluate and shortlist qualified respondents to participate in the second step of the selection process.
Step-two consists of a Request for Proposal (RFP), in which shortlisted respondents will be invited to provide responses through their assigned agent(s). Companies will be assigned to each shortlisted respondent to its’ prospective market(s).
At the end of the two-step procurement process, CFISD will enter into a contract with reliable, credit-worthy insurance companies at a lowest possible cost; while agents continually consult with CFISD regarding suitable coverage, loss control, and other insurance-related subject matters. Responses to all bids and proposals made available to registered vendors in the eBid system **New Vendors are required to register on eBid.** Bids and proposals must be submitted via the eBid system electronically. If addendums are issued on any bid, it is the responsibility of the vendor to review the eBid system for addenda. Bids will be publicly opened at 12510 Windfern Rd, Houston, TX 77064. Bidders are invited to be present at the opening of the bids on the date and time specified.
Contact IonWave Technologies Technical Support: contact@example.gov or call +1 (555) 000-0000 ext. 4 for any questions or issues involving the eBid system. Submit your solicitation questions electronically by the question cutoff date/time in the "Questions" tab. Communication Restrictions - CFISD designates the following person as its designated procurement representative in connection with this proposal/RFQ America Williams, contact@example.gov, upon release of this proposal/RFQ and until execution of the award/board approval. Respondents should communicate exclusively with the designated procurement representative with respect to this proposal/RFQ, the Agreement, and the project. Any violation of the immediately preceding requirement may subject the proposal/RFQ submitted by the violator to rejection. Any interested respondents will complete and submit an Attachment D – CFISD Agent Questionnaire, found under the Attachments tab.
The District’s current coverages with TASB RMF expire July 1, 2024. Proposals will be due May 2, 2024. Vehicle Count: 1,750 (Liability only with a $25,000 deductible) Student Count: 117,652 Employee Payroll: $949,659,433 All proposers will be qualified, and insurance companies will be assigned exclusively to a Texas licensed agent or risk pool. The proposer’s questionnaire is to be completed by the agency/company, showing proposing local servicing office (not corporate or regional) volumes and fully insured loss ratios with the selected insurance companies – not the MGA’s. Indicate the name of any Risk Retention Group, Underwriting Manager, MGA or Wholesaler that will be used, but MGAs and Wholesalers will not be assigned.
Assigned agents will not be allowed to partner or joint venture with other agents without prior approval from the District. If partnering, the joint venture will be assigned only one of the agent’s lists of assigned companies, not both.
When assigning insurance companies to agencies, the District will attempt to use the following criteria:
1. Current agents will be assigned first choice of companies, assuming satisfactory service by the agent. Assignments will attempt to avoid dividing companies or groups among different agencies.
2. Location, services, school insurance experience, backup support and insurance company relationships will be important considerations when assigning insurance companies and agencies.
3. Failure to show local office premium volume and loss ratio assumes zero premiums with a direct placement insurance company.
4. If your agency has an exclusive arrangement with an MGA or insurance company regarding this District, please attach evidence on their letterhead.
5. Additional companies may be requested after original assignment of markets.