Automated Liquid Handler Preventative Maintenance and Repair Services

This solicitation, numbered 1232SA26Q0958, is a combined synopsis and request for quotation for automated liquid handler preventative maintenance and repair services under FAR Part 12, designated as a total small business set-aside with NAICS code 811210 and a size standard of $34 million in average annual receipts. The acquisition is for comprehensive service support of one Biomek i7 Automated Liquid Handler with enclosure, including an annual preventative maintenance visit and unlimited on-demand repairs over a two-year period consisting of a base year from August 1, 2026, to July 31, 2027, and a one-year option period through July 31, 2028. Performance is required at the NEA Systematic Entomology Laboratory in Washington, D.C., with delivery terms FOB destination, placing responsibility for safe transport and presentation of services on the contractor. The award will be made using a Lowest Price Technically Acceptable methodology, prioritizing price first, then evaluating technical acceptability and past performance only for the lowest-priced technically compliant offer. Technical acceptability is a pass/fail threshold requiring full compliance with manufacturer specifications, ISO 17025 calibration standards, and contractual performance benchmarks including certification documentation, end-of-visit reports, and continuous operational availability. The contract imposes strict compliance requirements covering security, data handling, and ethical conduct, including adherence to 52.240-91, 52.240-92, and 52.240-93 for information system safeguards and security prohibitions; 52.204-9 for personal identity verification of personnel; and prohibitions on using government data for AI or ML training, storing data outside the U.S. without authorization, or using government insignia for marketing. Contractors must be registered in SAM.gov, maintain an active UEI, and self-certify as a small business eligible for the set-aside, with affirmative responses triggering additional compliance obligations under provisions addressing trafficking in persons, whistleblowers, tax delinquency, and anti-discrimination policies. Invoices must be submitted to the designated payment office, with payment mandated via electronic funds transfer, and all submissions must be emailed electronically by the July 29, 2026 deadline, following required formatting on company letterhead. The contract also prohibits contractor-imposed proprietary restrictions on government access or use of services, ensuring