Automatic Doors Preventative Maintenance (PM) Services for the Northern Cheyenne Service Unit, Lame Deer, MT.

This procurement is a commercial item solicitation under FAR Part 12 for preventative maintenance services on automatic doors at the Northern Cheyenne Service Unit in Lame Deer, Montana, issued as a 100% Total Small Business Set-Aside under NAICS code 238290 with a size standard of $47 million. The contract requires semi-annual preventative maintenance on sixteen Horton automatic door systems, including four bi-parting sliding doors, one single sliding door, two simultaneous-pair ADA operators, and twelve single ADA operators, with all work to comply with AAADM standards, manufacturer specifications, and ADA requirements. Maintenance includes full mechanical, electrical, and safety inspections, lubrication, adjustments, and annual AAADM inspections with on-door decals, using only OEM parts from Horton Automatics. The contractor must provide 24/7/365 emergency response capability, arriving on-site within two hours of notification, and submit detailed service reports within five business days of each visit. The contract is structured as a firm-fixed-price arrangement with a base year running from August 1, 2026, to July 31, 2027, and four one-year options, potentially extending performance through June 30, 2031. The Government may extend the contract term under FAR 52.217-9 with at least 60 days’ notice and must provide written confirmation within 30 days, with an overall extension limit of six months under FAR 52.217-8. All offers must be submitted electronically as a single compressed PDF file containing four volumes: Technical, Past Performance, Price, and Administrative, with the Administrative Volume verifying SAM registration, Socioeconomic certifications, and compliance with all representations and certifications including those related to inverted domestic corporations, tax liability, and organizational conflicts of interest. Pricing is structured in six CLINs covering maintenance per door type, an hourly emergency call-out rate, and mileage reimbursement, with evaluation based on a Best Value Continuum approach where technical approach, past performance, and price are weighted approximately equally, allowing for trade-offs among non-cost and cost factors. Payment requests must be submitted electronically via the Department of Treasury Invoice Processing Platform in accordance with FAR 52.232-71 and HHSAR 352.232-71, and must meet the content requirements of FAR 32.905(b). The contractor must adhere to federal non-d