This Solicitation opportunity from Government of Canada was posted on April 2, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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AV Rental Services for Enhanced Safety of Vehicles Conference

Closed

EH71326-1601 International

Submission Closed04/02/2026, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The contract seeks an experienced event technology contractor to provide short-term rental and operation of specialized audiovisual equipment, including live event capture, broadcast lighting, presentation management, sound reinforcement, and video/data production systems, for the "AV Rental Services for Enhanced Safety of Vehicles Conference." This requirement is issued by the Events and Conference Management division of Public Services and Procurement Canada on behalf of Transport Canada. Only suppliers pre-qualified under Supply Arrangement No. E60HN-14AVSI are eligible to submit bids. The contractor must also supply qualified technical personnel to ensure proper installation and operation, adhering to a schedule that starts on May 10th, 2026, and concludes following the final meetings on May 15th, 2026. The solicitation was posted on March 18th, 2026, with a response deadline of April 2nd, 2026. The services will be performed in Ontario, excluding the National Capital Region. The contract is managed by the federal Department of Public Works and Government Services, with Kevin Godard serving as the contracting authority. The selected contractor will be provided with a detailed installation and event schedule upon award, ensuring the timely and efficient delivery and management of the required audiovisual services throughout the conference.

General Info

Short-term AV equipment rental and operation for vehicle safety conference, May 10-15, 2026, Ontario.

Agency

Government of Canada → Department of Public Works and Government ServicesView Agency

NAICS

532490 - Other Commercial and Industrial Machinery and Equipment Rental and LeasingView NAICS

Place of Performance

*Ontario (except NCR) *Canada, CAN

Set-Aside

NONE

Documents

(2)

EH71326-1601 - Avis de Projet de Marché (APM) for Event Technology Services

PDF•apm

EH71326-1601 - Notice of Proposed Procurement for Event Technology Services

PDF•npp

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedApr 2

Solicitation

Response DeadlineApr 2

Deadline has passed

Submission Closed

04/02/2026, 02:00:00 PM UTC

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Organization & Contact Information

AgencyGovernment of Canada → Department of Public Works and Government Services

Contacts1 person available

OfficeN/A

Organization / Agency

Government of Canada → Department of Public Works and Government Services

View Agency Profile

Office AddressN/A

Contacts

Kevin GodardPoint of Contact

contact@example.gov

+1 (555) 000-0000

Full Description

This bid solicitation is issued in accordance with the conditions of Supply Arrangement No. E60HN-14AVSI. Only suppliers who are pre-qualified and have been issued a supply arrangement at the time this bid solicitation is issued are eligible to bid. The Events and Conference Management (ECM) division of Public Services and Procurement Canada (PSPC) on behalf of Transport Canada (TC), is seeking to engage the services of an experienced event technology Contractor to supply and operate on a short-term rental basis, the following equipment: • live event capture/encoding/streaming/archiving (LESA); • broadcast lighting systems (LS); • presentation management/distribution system (PMDS) • sound reinforcement systems (SRS); • video/data production/distribution systems (VDPS). Additionally, it will be the Contractor's responsibility to ensure that all the necessary qualified technical personnel are on-site to meet the installation schedule that will commence on May 10th, 2026 and conclude at the close of the final meetings scheduled for May 15th, 2026. An installation and event schedule shall be supplied to the Contractor upon award of the contract.