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Aviation Fuel Supplier and Logistics Provider

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Contract Overview

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The City of Lloydminster is seeking a subcontracted Aviation Fuel Supplier and Logistics Provider to manage the procurement and delivery of aviation-grade petroleum products for prime contractors operating at the Lloydminster Airport. The selected provider will be responsible for the entire supply chain, including the sourcing of fuels and the physical transport of products to the airport using specialized fuel transport tankers. Key operational requirements include the implementation of streamlined ordering processes and the execution of risk mitigation strategies that strictly adhere to Public Health Orders and Occupational Health and Safety legislation. The provider must ensure the secure delivery of all aviation fuels along with the submission of all required delivery documentation. Interested parties must respond by October 15, 2026.

General Info

Lloydminster seeks an aviation fuel supplier and logistics provider by October 15, 2026.

Documents

This scope was carved out of TSRFP 2026-13.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

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Aviation Fuels

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Organization & Contact Information

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AgencyCity of Lloydminster
ContactsNo contacts available
OfficeN/A
Organization / AgencyCity of Lloydminster
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies and delivers aviation petroleum products for prime contractors on City of Lloydminster airport projects. Procures aviation-grade fuels and manages physical transport to the Lloydminster Airport using fuel transport tankers. Implements ordering processes and risk mitigation strategies compliant with Occupational Health and Safety (OHS) Legislation and Public Health Orders. Delivers aviation fuel and associated delivery documentation.

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NAICS: 424720
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Aviation Fuels
Solicitation # TSRFP 2026-13
The City of Lloydminster is seeking proposals under solicitation TSRFP 2026-13 for the supply and delivery of aviation fuels to the Lloydminster Airport. The scope of work includes the bulk delivery of AVGAS 100LL and Jet A1 fuel, with estimated annual sales of 73,000 litres and 190,000 litres respectively. All fuels must meet CGSB/ASTM standards, specifically CAN/CGSB-3.25-2004 for AVGAS 100LL and CAN/CGSB-3.23 for Jet A-1. The successful vendor must provide a Transport Canada and CSA B836-14 compliant Quality Control and Quality Assurance System, ensure full traceability of shipments back to the refinery, and provide certificates of analysis for all deliveries. Deliveries are quoted Free-On-Board to the airport, and the contractor is responsible for providing haul cards for verification by City representatives. Proposals must be submitted electronically by October 15, 2026, at 2:00 PM M.T. Evaluation is based on a technical score and a financial summary, with a minimum technical threshold of 28/45 required for further consideration. The City reserves the right to award the contract based on its best interest rather than the lowest cost. Mandatory requirements include a GST registration number and evidence of safety compliance via a COR or SECOR certificate, a safety program, or a hazard assessment. Additionally, vendors must maintain minimum general and automobile liability insurance of 5,000,000 dollars per occurrence. Pricing is based on a unit price per litre wholesale markup, with no guaranteed minimum volumes.
Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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