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Ballot Sorting & Milling Hardware Supply

Active

State & Local

Response Deadline09/16/2026, 11:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract for the Washington Auditor's Office involves the supply and delivery of automated envelope sorting and milling equipment for prime contractors working on Pierce County projects. The required hardware consists of a modular sorting system featuring at least eight sorting pockets, two machines capable of simultaneous operation on a single server, and automated milling capabilities. The package also includes tray tag printers and ergonomic operator stations to ensure a fully operational setup. The contract focuses on delivering installed and functional ballot sorting and milling hardware under NAICS code 333911. Interested parties must respond by the deadline of September 16, 2026, following the posting date of August 19, 2026.

General Info

Supply and deliver automated envelope sorting and milling equipment by September 16, 2026.

Agency

Washington → Auditor's OfficeView Agency

NAICS

333911 - Pump and Pumping Equipment ManufacturingView NAICS

Place of Performance

WA, USA

Set-Aside

NONE

Documents

This scope was carved out of 2026-RFP-191.

The full solicitation package (9 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Elections Ballot Sorting System

AI Contract Breakdown

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Timeline

PostedAug 19

subcontract

Response DeadlineSep 16

Submission deadline

Response Deadline

09/16/2026, 11:00:00 PM UTCin 4 days

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Organization & Contact Information

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AgencyWashington → Auditor's Office

ContactsNo contacts available

OfficeN/A

Organization / Agency

Washington → Auditor's Office

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies and delivers automated envelope sorting and milling equipment for prime contractors on Pierce County Auditor projects. Provides a modular sorting system with at least eight sorting pockets, two machines for simultaneous operation on a single server, and automated envelope milling capabilities. Includes tray tag printers and ergonomic operator stations. Delivers installed and operational ballot sorting and milling hardware.

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System Implementation, Training, and MaintenanceThis subcontract for System Implementation, Training, and Maintenance supports the Washington Auditor's Office by providing on-site installation, configuration, and technical support for prime contractors on Pierce County projects. The scope of work includes executing hardware upgrades, delivering equipment training and manuals, and providing both standard and extended technical support during critical election periods, including weekends and holidays. To qualify, the provider must possess specific technical certifications in the required sorting hardware. Key deliverables include the deployment of trained personnel and the execution of a signed maintenance agreement. The solicitation was posted on August 19, 2026, with a response deadline of September 16, 2026, under NAICS code 541512.

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Elections Ballot Sorting System

Solicitation # 2026-RFP-191

Pierce County is soliciting proposals for an automated elections ballot sorting system to be used by the Auditor's Office for processing incoming ballot envelopes and election-related mail. The system must be capable of capturing envelope images, reading barcode information, interfacing with the VoteWA state voter registration system, and performing automated envelope milling without damaging contents. Additionally, the solution must provide signature verification in compliance with RCW 29A.40.110(3) and include a customizable tray tag printer for batch identification. The project requires a desired start date of April 30, 2027, with a mandatory implementation deadline of June 15, 2027. The contract is structured as a blanket agreement for an initial one-year term with four optional 12-month extensions. The estimated budget is 600,000 dollars, and the award will be based on a weighted evaluation: 60 percent for the technical proposal, 30 percent for cost effectiveness, and 10 percent for vendor qualifications. Successful contractors must be licensed in Washington State and meet comprehensive insurance requirements, including commercial general liability and potential cyber/privacy coverage. Proposals must be submitted electronically via the OpenGov portal by September 16, 2026.

POSTED

DEADLINE

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