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Election System Software & Integration

Active

State & Local

Response Deadline09/16/2026, 11:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract for the Washington Auditor's Office focuses on the development and implementation of operating software and interfaces for prime contractors working on Pierce County projects. The primary objective is to create a seamless integration with the VoteWA state voter registration system, including the delivery of integrated system software and API connections. Key technical requirements include the implementation of barcode reading capabilities and the development of a system capable of appending at least 60 return sources to envelopes. Additionally, the contractor is responsible for creating customizable tray audit reports and batch identification tags to ensure efficient election system management.

General Info

Subcontract for Washington Auditor's Office to develop VoteWA software and API integrations.

Agency

Washington → Auditor's OfficeView Agency

NAICS

541511 - Custom Computer Programming ServicesView NAICS

Place of Performance

WA, USA

Set-Aside

NONE

Documents

This scope was carved out of 2026-RFP-191.

The full solicitation package (9 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Elections Ballot Sorting System

AI Contract Breakdown

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Timeline

PostedAug 19

subcontract

Response DeadlineSep 16

Submission deadline

Response Deadline

09/16/2026, 11:00:00 PM UTCin 5 days

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Organization & Contact Information

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AgencyWashington → Auditor's Office

ContactsNo contacts available

OfficeN/A

Organization / Agency

Washington → Auditor's Office

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Office AddressN/A

ContactsNo contact information available

Full Description

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Develops and implements operating software and interfaces for prime contractors on Pierce County Auditor projects. Creates an interface with the VoteWA state voter registration system, implements barcode reading, and develops a system to append at least 60 return sources to envelopes. Develops customizable tray audit reports and batch identification tags. Delivers integrated system software and API connections to VoteWA.

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Solicitation # 2026-RFP-191

Pierce County is soliciting proposals for an automated elections ballot sorting system to be used by the Auditor's Office for processing incoming ballot envelopes and election-related mail. The system must be capable of capturing envelope images, reading barcode information, interfacing with the VoteWA state voter registration system, and performing automated envelope milling without damaging contents. Additionally, the solution must provide signature verification in compliance with RCW 29A.40.110(3) and include a customizable tray tag printer for batch identification. The project requires a desired start date of April 30, 2027, with a mandatory implementation deadline of June 15, 2027. The contract is structured as a blanket agreement for an initial one-year term with four optional 12-month extensions. The estimated budget is 600,000 dollars, and the award will be based on a weighted evaluation: 60 percent for the technical proposal, 30 percent for cost effectiveness, and 10 percent for vendor qualifications. Successful contractors must be licensed in Washington State and meet comprehensive insurance requirements, including commercial general liability and potential cyber/privacy coverage. Proposals must be submitted electronically via the OpenGov portal by September 16, 2026.

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