BARD Wall Mount HVAC Units

The solicitation issued by the Alaska Department of Public Safety (Solicitation Number 220916) seeks bids for the procurement of Bard Wall Mount HVAC units. This Invitation to Bid (ITB) was posted on September 15, 2025, with a bid receipt deadline set for 1:30 PM Alaska Time on October 6, 2025. The contract scope involves furnishing sixteen new HVAC units—including specified quantities of 1-ton and 1.5-ton models with particular configurations—delivered FOB to designated Alaska locations, primarily originating from Anchorage. The successful contractor is responsible only for delivery; no installation or maintenance services are required. Units must be new, unused, compliant with the manufacturer’s published specifications, and covered under warranty, with specific provisions such as a “Lemon Clause” ensuring replacement or remedy for performance deficiencies. Inspection and acceptance are performed by the State, which holds final approval authority over delivered goods. The contract, likely a firm-fixed-price arrangement based on an ITB method, requires bidders to have a valid Alaska business license and meet state procurement and legal compliance standards. Bid submission is strictly electronic, requiring email delivery to the specified agency address; faxed, oral, or physical bids are disallowed. Bidders must submit completed bid schedule forms addressing all line items, with unit prices serving as the basis for contract rates. Failure to respond to all items may render a proposal nonresponsive. Bid evaluation follows a Lowest Price Technically Acceptable (LPTA) approach, incorporating Alaska-specific preferences such as Alaska Bidder, Veteran, Military Skills, Employment Program, and Disabilities preferences, which adjust bid prices accordingly but do not introduce qualitative trade-offs. The procurement includes robust provisions for confidentiality, data protection, and oversight of contract changes. Shipment terms require contractors to prepay freight beyond the primary FOB point, with reimbursement by the State, and deliveries must occur within the United States. While the solicitation includes instructions and documentation requirements, no federal FAR contract clauses or MIL-STD packaging/marking requirements apply; instead, state-specific terms and certifications govern the process. The procurement officer and primary point of contact for questions and bid amendments is Calin Logan, Procurement Specialist 2.