Benefits Consultant

The contract for Benefits Consulting Services issued by the City of Colorado Springs seeks a qualified firm to provide comprehensive employee benefits advisory, including plan design, vendor management, legislative compliance, and ongoing account support. The procurement process is initiated through a detailed RFP posted on October 15, 2025, with proposals due by November 14, 2025, submitted electronically via BidNet. The anticipated contract commencement is January 2026, with a base period and four optional renewal years through December 2030. The contract emphasizes strict adherence to City-specific terms, local laws, accessibility standards, and insurance requirements, with no reference to FAR clauses. The selected firm must demonstrate expertise through detailed questionnaires, pricing in Appendix A, and qualifications, including key personnel resumes, and must acknowledge all amendments and certifications. The contract incorporates appendices covering pricing, scope, insurance, and legal certifications, with no explicit packaging or shipping specifications, as services are primarily advisory. Payment is on a time-and-materials basis, with invoices due within 30 days, and performance monitored through City oversight. The process prioritizes best value, with evaluation based on questionnaire responses, pricing, expertise, and proposal presentation, all within a 25-page limit, excluding exhibits. The contract’s governance relies on City-specific clauses, including flow-down provisions, confidentiality, and dispute resolution, with all deliverables and services subject to inspection and acceptance by the City.