BEQ Chiller Repairs FC66, HP476, BB137, etc

The contract solicitation N40085-26-R-9014, issued by NAVFAC Mid-Atlantic under the Department of Defense, is a Total Small Business Set-Aside for chiller repairs and replacements at multiple buildings on Marine Corps Base Camp Lejeune, North Carolina, including FC66, HP476, BB137, BB-270, BB-274, BB-275, and HP-121. The task involves replacing specified chillers and chilled water pumps, along with associated electrical, piping, insulation, and control systems, while ensuring minimal disruption to ongoing facility operations. The scope mandates strict adherence to technical specifications including BACnet/MSTP controls, Buy America Act compliance, Schedule 40 welded steel piping with heat trace and polyisocyanurate insulation, NEC-compliant electrical upgrades, and the reinstallation of existing functional controls onto new equipment. Contractors must submit detailed submittals for review, including shop drawings, product data, test reports, and as-built documentation, tracked through a formal submittal register. All work must be completed within 540 days of award, with liquidated damages of $880 per calendar day for delays, and compliance with EM 385-1-1 safety standards, OSHA regulations, and hazardous material restrictions. The contractor is required to maintain a Quality Control plan, conduct monthly safety self-evaluations with a minimum 90% score, and submit exposure reports tied to payment vouchers. One qualified individual may fulfill multiple supervisory roles, including Superintendent, QC Manager, and Safety & Health Officer, provided they meet minimum 10 years of construction experience and fluency in English. All personnel must be vetted, and a single designated email must be used for all communications with ROICC. Equipment removed during replacement becomes the contractor’s property for offsite disposal, and refrigerant must be reclaimed prior to removal. The award is based on lowest price, with proposals due March 24, 2026, and a mandatory site visit required prior to submission. The contracting office is located in Norfolk, Virginia, and all invoices must be submitted via WAWF within five calendar days. Special contractual requirements include the reclamation of HVAC equipment and refrigerant by the government, mandatory Maximo inventory documentation for all installed and removed items, pre- and post-installation water-flow readings, and restrictions on the use of hazardous materials such as asbestos, lead