Beverage Supply - FCI Fort Dix

This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR), Subpart 12.6, as supplemented with additional information included in this notice and is subject to the rules of FAR Part 12 and 14. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. This notice constitutes solicitation IFBP02061200006 and is being issued as an Invitation for Bid. This notice and any incorporated provisions include those in effect through Federal Acquisition Circular 2005-61. Bids are being solicited from all responsible business concerns may submit a bid which will be considered. Faith-Based and Community-Based Organization can submit bids equally with other organizations for contracts for which they are eligible. The applicable NAICS code for this acquisition is 311930 and the small business size standard is 500 employees. The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to establish a firm-fixed price indefinite-delivery, requirements type contract to a responsible business concern for the provision of post mix beverage products, equipment, and service for the Federal Correctional Institution (FCI) located in Fort Dix . New Jersey. Additional information regarding the Federal Bureau of Prisons and FCI Fort Dix is located at www.bop.gov. A description of the beverage products and equipment required of the successful contractor is attached to this posting and labeled as Attachment I. A description of the contract pricing terms and methodology is attached to this posting and labeled as Attachment II. CONTRACT CLAUSES: 52.252-2 -- Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov. Full text copies of Justice Acquisition Regulation (JAR) clauses or BOP clauses may be requested in writing from the Contracting Officer. 52.212-4 Contract Terms and Conditions--Commercial Items (FEB 2012) with addendum to incorporate the additional clauses listed below into this solicitation and any resulting contract. 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010) 52.204-4 Printed or copied doubled-sided on recycled paper (AUG 2000) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-99 SAM Registration (SEP 2012)(Deviation) 52.232-99 Accelerated Payment to Small Business Subcontractors (AUG 2012 (Deviation) 52.223-5 Pollution Prevention and Right to Know Information (AUG 2003) 52.228-5 Insurance - Work on a Government Installation (JAN 1997) Workers compensation or Employers liability: $100,000; and Comprehensive General Liability: $500,000 per occurrence for bodily injury; Automobile Liability: $200,000 per person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. 52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.253-1 Computer Generated Forms (JAN 1991) The following clauses will be incorporated into a resultant contract in full text with applicable fill-in information as noted: 52.216-18 Ordering (OCT 1995) - (a) from the first day of the effective ordering period through the last day of the effective ordering period 52.216-19 Order Limitations (OCT 1995) - (a) less than five cases; (b) (1) the estimated quantities identified in the Schedule of Items within the current ordering period; (b) (2) the estimated quantities identified in the Schedule of Items within the current ordering period; (b) (3) 30 days; (d) 5 days 52.216-21 Requirements (OCT 1995) - (f) after the last day of the effective ordering period 52.217-9 Option to Extend the Term of the Contract (MAR 2000) - prior to expiration of the current ordering period; 60 days; shall not exceed five (5) years. 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) - beyond September 30th of the Base year or any option year exercised; beyond September 30th of the Base year or any option year exercised 52.24-403-70 - Notice of Contractor Personnel Security Requirements (OCT 2005) 52.27-103-72 - DOJ Contractor Residency Requirement - BOP (JUN 2004) Evaluation of Contractor Performance Utilizing CPARS (APR 2011) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (AUG 2012)- (b) 1, 4, 6, 14, 23, 26, 27, 28-34, 38, 39, 42, 47, 49. OTHER CONTRACT TERMS AND CONDITIONS: Type of Contract: A resultant contract will be an indefinite delivery/requirements type contract with firm-fixed pricing. It is anticipated that a contract award resulting from this solicitation will be made in December 2012, with the effective date of award being March 1, 2013. Ordering Periods: The ordering periods of the resulting contract shall be Base Year - Effective Date of Award (EDOA) thru 12 months; Option Year 1 - 13 months from EDOA thru 24 months; Option Year 2 - 25 months from EDOA thru 36 months; Option Year 3 - 37 months from EDOA thru 48 months; Option Year 4 - 49 months from EDOA thru 60 months. The contractor shall commence performance by submitting information to initiate security clearance procedures for equipment installers and service personnel within 5 calendar days from effective date of award of the contract. In accordance with FAR 46.503 and 46.403(a) (6), the place of acceptance for orders under this contract is at the destination, FCI Fort Dix. Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in a resultant contract is reserved to the Contracting Officer; however, the responsibility may be delegated to an officer of the Contract Administration Office. Contract Administration Office (CAO): Upon award, the Contracting Office at FCI Fort Dix is assigned to be the CAO. This assignment carries with it the authority to perform all normal contract administration functions listed in FAR 42.302(a), items (1) through (70); to the extent those functions apply to the subject contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items (1) through (11). Ordering Official: Delivery orders may be issued only by the Contracting Officer, an Administrative Contracting Officer, or an ordering official for the institution with an appropriate certificate of appointment or a delegation of authority for commercial purchase card purchases, provided the contractor is willing to accept purchase card for payment. Delivery orders may be issued orally, electronically, by fax, or mailed. Contracting Officer's Representative (COR) will be appointed by the CAO at FCI Fort Dix after contract award. Security and Investigative Requirements: The employees of the contractor entering the institution may be required to meet certain security requirements prior to entering the institution. Primary concerns are the amount of contact that may occur between the contractor and his/her employees with the inmate population during the performance of the contract. Contractor employees are allowed access to the institution at the sole discretion of the Warden of the institution. The program manager at FCI Fort Dix is responsible for conducting the appropriate law enforcement check on all contractor staff that may need access inside the prison facility. The following investigative procedure will be performed: 1). National Crime Information Center (NCIC) check; 2). DOJ 99 (Name Check); 3). FD 258 (fingerprint check); 4). Law Enforcement Agency checks; 5). Vouchering of Employers; 6). Resume/Personal Qualifications; 7). OPM 329 A (Authority for Release of Information); 8). National Agency Check and Inquiries (NACI) check (if applicable); and 9). Urinalysis Test (for the detection of marijuana and other drug usage) By submitting a bid for this requirement, the contractor and its employees agree to complete the required documents and undergo the listed procedure. An individual who does not pass the security clearance will be unable to enter the BOP facility. Any individual employed by the contractor who is deemed not suitable by the BOP requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-61. SOLICITATION PROVISIONS: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov 52.212-1 Instructions to Offerors - Commercial Items (FEB 2012) tailored to delete paragraphs at e and i as they have been determined to be non-applicable to this solicitation. At paragraph (c) "Period for Acceptance of Offers," the amount of time the offeror agrees to hold the prices in its offer is changed to 120 calendar days from the date specified for receipt of offers. Submission of each proposal revision in response to discussions will automatically extend the acceptance period for an additional 120 days from the date of the proposal revision. The additional provisions listed below are incorporated into this solicitation via addendum to this provision. 52.212-3 Offeror Representations and Certifications - Commercial Items (APR 2012) 52.214-31 Facsimile Bids (DEC 1989) (f)(1) +1 (555) 000-0000; (2) Canon Laser Class 710 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007) 52.217-5 Evaluation of Options (JUL 1990) 52.233-2 Service of Protest (AUG 1996) (a) Procurement Executive, BOP, 320 First Street, N.W., Room 5005, Washington, D.C. 20534 Protests Filed Directly with the Department of Justice (JAR 2852.233-70) Faith-Based and Community- Based Organizations (AUG 2005) - can submit offers/bids/quotations equally with other organizations for contracts for which they are eligible. 52.237-1 Site Visit (APR 1984) Site visits for this requirement will be scheduled upon request. Vendors who wish to inspect the site may submit an email request, no later than Thursday October 25, 2012 to the Contracting Officer at contact@example.gov. The following solicitation provisions are applicable to this IFB and are listed below is full text: 52.214-4 False Statements in Bids (APR 1984) Bidders must provide full, accurate, and complete information as required by this solicitation and its attachments. The penalty for making false statements in bids is prescribed in 18 U.S.C. 1001. 52.214-5 Submission of Bids (MAR 1997) (a) Bids and bid modifications shall be submitted in sealed envelopes or packages (unless submitted by electronic means)- (1) Addressed to the office specified in the solicitation; and (2) Showing the time and date specified for receipt, the solicitation number, and the name and address of the bidder. (b) Bidders using commercial carrier services shall ensure that the bid is addressed and marked on the outermost envelope or wrapper as prescribed in paragraphs (a)(1) and (2) of this provision when delivered to the office specified in the solicitation. (c) Telegraphic bids will not be considered unless authorized by the solicitation; however, bids may be modified or withdrawn by written or telegraphic notice. (d) Facsimile bids, modifications, or withdrawals, will not be considered unless authorized by the solicitation. (e) Bids submitted by electronic commerce shall be considered only if the electronic commerce method was specifically stipulated or permitted by the solicitation. 52.214-6 Explanation to Prospective Bidders (APR 1984) Any prospective bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing soon enough to allow a reply to reach all prospective bidders before the submission of their bids. Oral explanations or instructions given before the award of a contract will not be binding. Any information given a prospective bidder concerning a solicitation will be furnished promptly to all other prospective bidders as an amendment to the solicitation, if that information is necessary in submitting bids or if the lack of it would be prejudicial to other prospective bidders. 52.214-7 Late Submissions, Modifications, and Withdrawals of Bids (NOV 1999) (a) Bidders are responsible for submitting bids, and any modifications or withdrawals, so as to reach the Government office designated in the invitation for bids (IFB) by the time specified in the IFB. If no time is specified in the IFB, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that bids are due. (b)(1) Any bid, modification, or withdrawal received at the Government office designated in the IFB after the exact time specified for receipt of bids is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late bid would not unduly delay the acquisition; and- (i) If it was transmitted through an electronic commerce method authorized by the IFB, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of bids; or (ii) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of bids and was under the Government's control prior to the time set for receipt of bids. (2) However, a late modification of an otherwise successful bid that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (c) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the bid wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (d) If an emergency or unanticipated event interrupts normal Government processes so that bids cannot be received at the Government office designated for receipt of bids by the exact time specified in the IFB and urgent Government requirements preclude amendment of the IFB, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (e) Bids may be withdrawn by written notice received at any time before the exact time set for receipt of bids. If the IFB authorizes facsimile bids, bids may be withdrawn via facsimile received at any time before the exact time set for receipt of bids, subject to the conditions specified in the provision at 52.214-31, Facsimile Bids. A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for receipt of bids, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid. 52.214-10 Contract Award - Sealed Bidding (JUL 1990) (a) The Government will evaluate bids in response to this solicitation without discussions and will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the Government considering only price and the price-related factors specified elsewhere in the solicitation. (b) The Government may- (1) Reject any or all bids; (2) Accept other than the lowest bid; and (3) Waive informalities or minor irregularities in bids received. (c) The Government may accept any item or group of items of a bid, unless the bidder qualifies the bid by specific limitations. Unless otherwise provided in the Schedule, bids may be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the bidder specifies otherwise in the bid. (d) A written award or acceptance of a bid mailed or otherwise furnished to the successful bidder within the time for acceptance specified in the bid shall result in a binding contract without further action by either party. (e) The Government may reject a bid as nonresponsive if the prices bid are materially unbalanced between line items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the Government even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment. 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of an indefinite delivery requirements type contract resulting from this solicitation. (End of provision) ADDITIONAL SOLICITATION PROVISIONS: Bidders are advised that the Contracting Officer will verify registration in the System for Award Management (SAM) (sam.gov) prior to award of any contract, by entering the potential awardee DUNS number into each database. Failure to complete the registration may result in elimination from consideration for award. Bidders are further advised to mark each individual item within their bid considered privileged or confidential under the Freedom of Information Act with notification that the data is considered confidential and privileged and not subject to mandatory disclosure under the FOIA. Bidders are hereby notified that the government may require a product sample to be provided prior to award. If a sample is requested, the bidder shall provide a sampling of finished beverage product within 48 hours of written request. In accordance with FAR 52.212-1 (d), product samples shall be submitted at no expense to the Government. The North American Industrial Classification (NAICS) code is 311930, Flavoring Syrup and Concentrate Manufacturing and the applicable small business size standard is 500 employees. This IFB is being conducted on an unrestricted basis. BID PACKAGE PREPARATION: Instructions for Preparation of your bid package are attached to this posting and labeled as Attachment II. BID SUBMISSION INFORMATION: Bids must be received at the Federal Bureau of Prisons, Field Acquisition Office, Armed Forces Reserve Complex, 346 Marine Forces Drive, Grand Prairie, TX 75051 no later than 2:00pm local time on Thursday, November 1, 2012. Bids should be clearly labeled on the outside envelope or package to show the time and date specified for receipt, the solicitation number, and the name and address of the bidder. Bids will be accepted by mail, hand-carried delivery, fax, or email. Mailed or Hand-carried bids must be delivered to the attention of Doug Fear, Contracting officer at the address shown. The official point of receipt for hand-carried bids will be at the first floor reception area of the address listed above. Please give 24 hour of advanced notice to Contracting Officer or designee prior to hand-carrying bids in order to accommodate access to secured base. Faxed Bids must be faxed to +1 (555) 000-0000, Attn: Doug Fear, Contracting Officer. Bids should be clearly marked with the IFB number and include all required information. Emailed Bids must be sent in .pdf format only to contact@example.gov. Include the following in your subject line: Bid submitted in response to IFBP02061200006. Bids must include all required information and be received by the Government by the IFB deadline. Bidders are hereby notified that the Government will not be responsible for any failure attributable to the transmission or receipt of an emailed bid. BID OPENING: Front Lobby of the Federal Bureau of Prisons, Field Acquisition Office at 2:10pm local time on Thursday, November 1, 2012. Any bidder who desires to be present during the bid opening, must submit the name of the person who will attend, via email to the Contracting Officer, no less than 24 hours in advance of the bid opening. Attendees will be required to present personal identification at the security check point and to the official conducting the bid opening. Questions regarding this requirement may be directed in writing to Doug Fear, Contracting Officer at contact@example.gov.