BID #26-16, Portable Toilet Rental Services - Annual Contract

The Henry County Board of Commissioners is issuing a solicitation for qualified vendors to provide portable toilet rental services through an annual contract. The contract encompasses furnishing all labor, materials, equipment, and services necessary to meet the specifications outlined in the bid, with the County reserving the right to reject any proposals and waive technicalities. Bids must be submitted via the County’s eProcurement Portal by December 16, 2025, at 3:00 PM local time, with physical or electronic submissions strictly adhering to specified formats; late or non-conforming bids will not be considered. The procurement is structured as a unit-price, indefinite delivery-type contract, with no minimum or maximum purchase obligations explicitly stated, and prices are to be filled out by bidders on the provided bid sheet. The solicitation emphasizes compliance with local, state, and applicable standards, including Georgia’s immigration verification laws, and requires bidders to submit a comprehensive package that includes signed bid forms, a W-9, descriptive literature, and digital copies on a USB drive. The evaluation process primarily considers responsiveness and responsibility, with award likely based on the lowest responsive and responsible bid, although a trade-off approach may be used if advantageous. The contract stipulates performance at Henry County locations, with delivery terms F.O.B. destination, and includes provisions for insurance, performance standards, and termination rights. Special contract requirements address security and immigration laws, conflict of interest disclosures, performance and delivery schedules, and socioeconomic participation, while detailed instructions govern proposal formatting, submission procedures, and required documentation to ensure compliance and transparency throughout the procurement process.