Bid # 6000003311 - Supply and Deliver Matica Printer Related Products (Consumables, Ribbons, Films, Cleaning Kits) to Various Port Authority Warehouses in NY and NJ - Two (2) Year Requirements Contract

The Port Authority of New York and New Jersey is soliciting bids for a two-year requirements contract to supply and deliver Matica printer-related consumables, ribbons, films, and cleaning kits to multiple warehouses across New York and New Jersey. The contract will operate on an as-needed basis with deliveries coordinated through purchase orders issued by the Inventory Control Group in Jersey City, NJ. Bidders must provide fully delivered prices in U.S. dollars, with unit prices firm for the first twelve months and subject to potential adjustment in the thirteenth month upon approval. All shipments must be made FOB delivered within ten calendar days of order receipt, between 7:00 a.m. and 2:30 p.m., and must include complete, single-delivery shipments with no partial deliveries permitted unless pre-approved. Delivery locations include specific warehouse addresses in New Jersey such as Central Warehouse, GWB Warehouse, Newark Liberty International Airport, PATH Harrison, and PATH WALDO—all requiring tail gate delivery except where otherwise noted—and JFK International Airport in New York. The award will be made to a single responsive and responsible bidder based on the lowest total estimated delivered price for all items, subject to strict pass/fail gates including product acceptability and compliance with bidder responsibility requirements. Contractors must comply with stringent packaging and marking standards, including sustainable packaging initiatives aligned with the Port Authority’s sustainability goals, prohibition of loose or unmarked items in shipping cartons, and mandatory individual packaging for each separate purchase order even when delivered to the same location. Every delivery must include an original packing slip containing the purchase order number, stock number, item description, quantity shipped, and vendor invoice number, along with any required Material Safety Data Sheets under federal, state, or local law. Payment terms are net 30 days via ACH electronic funds transfer, with vendors required to complete the Port Authority’s ACH authorization form and submit invoices electronically to Invoices@panynj.gov, potentially through the Vendor Invoice Management portal. Non-discrimination requirements are fully binding, mandating compliance with all applicable federal, state, and local laws regarding equal employment opportunity and prohibiting discrimination on the basis of race, color, national origin, creed, religion, sex, age, or disability—failure to comply may result in contract termination. Environmental certifications are mandatory, requiring submission of Attachment I-A documenting compliance with EPA guidelines for post-consumer recycled content, along with any applicable certifications such as ISO 14000, Green Seal, LEED, or C2C. Bidders must also attest