Boulder County Public Health (BCPH) Electronic Health Record System with Medicaid Billing
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
Boulder County Public Health (BCPH) is seeking a comprehensive Electronic Health Record (EHR) system to integrate clinical, administrative, reporting, and Medicaid billing workflows. The primary objective is to replace fragmented legacy systems and ensure a transition before the current bulk Medicaid billing platform reaches its end-of-life in July 2027. The solution must support immunization clinic operations, case management, and data sharing while providing critical features such as an offline mode for remote visits, data migration from existing software, real-time vaccine logic based on CIIS schedules, and a monthly staff activity dashboard. Technical requirements include integration with Active Directory via SAML for identity management and strict adherence to HIPAA and national security standards, including encryption at rest and in transit. The project will be implemented in four phases with go-live dates scheduled between March and July 2027, covering the Immunization Team, Children with Special Needs Team, IECMHC and WIC-LC Teams, and finally Genesis and NFP. BCPH will evaluate proposals based on a scoring matrix that prioritizes the solution's ability to meet specifications, vendor qualifications, proposed timeline, and pricing. The contract includes specific legal and administrative mandates, such as compliance with the Colorado Open Records Act and the Colorado Governmental Immunity Act. Payment is contingent upon the submission of detailed monthly invoices by the 15th of each month, with a strict annual cutoff of January 15th for the previous year's obligations. The vendor is expected to provide pricing for initial implementation, 50 licensed users, and four years of post-implementation support and maintenance.
General Info
Place of Performance
CO, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
The purpose of this project is to implement a comprehensive Electronic Health Record (EHR) system that supports the clinical, administrative, reporting, and billing needs of Boulder County Public Health (BCPH). Through this Request for Proposals (RFP), BCPH seeks to procure an EHR solution that streamlines service delivery, improves the accuracy and consistency of documentation, supports compliance with applicable state and federal regulations and fiduciary requirements, and enhances interoperability and data sharing across public health programs. The selected system must fully support immunization clinic operations, case management services, reporting requirements, and Medicaid billing workflows while providing a scalable foundation for future organizational and programmatic needs.
Background:
BCPH currently relies on multiple systems to support clinical services, case management, reporting, and Medicaid billing activities. As operational, regulatory, and reporting requirements continue to evolve, BCPH requires a more integrated and sustainable solution to improve efficiency, reduce administrative burden, strengthen data quality, and support coordinated service delivery across programs. Additionally, BCPH's current system used for bulk Medicaid billing is scheduled to reach end-of-life in July 2027, creating a critical need to transition to a replacement platform that ensures continuity of reimbursement operations and minimizes disruption to services. The implementation of a modern EHR will enable BCPH to consolidate key workflows, improve interoperability, support data-driven decision-making, and establish a long-term technology platform capable of meeting the County's current and future public health needs.
If you have any questions about the Boulder County procurement process, please email contact@example.gov.
[Submittal Instructions](https://bouldercounty.gov/government/budget-and-finance/procurement/bid-opportunities/submittal-instructions/)
[Americans with Disabilities Act and Equal Opportunity Notice](https://bouldercounty.gov/government/ada-eeo-notices/)
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