Brass Parts for Stillwater Water Utilities

Stillwater Utilities Authority is soliciting sealed bids for brass parts essential to its water utility operations under solicitation number 14-2026 Addendum 2, with a deadline for submission set for May 20, 2026 at 3:00 PM Central Time. All bids must be submitted electronically through the City’s designated online portal at https://stillwater.ionwave.net/Login.aspx, and mailed, emailed, or faxed proposals will not be accepted. Prospective bidders are required to complete supplier registration on the portal to access bid documents and submit responses. Bids will be publicly opened at the Municipal Building, Conference Room 1112 B, 723 South Lewis, Stillwater, Oklahoma. The procurement involves the supply of specific mechanical components such as couplings, stops, and reducing bushings, identified by manufacturer part numbers, with delivery to be made to SUA’s facilities in Stillwater. The contract term begins upon execution by the SUA General Manager and lasts one year, renewable for up to three additional one-year periods, contingent upon funding and annual budget appropriation. Bids must fully comply with the technical specifications and include all required affidavits: Purchase Agreement, Non-Collusion Affidavit, Business Relationships Affidavit, and Firearms Non-Discrimination Affidavit, all signed and uploaded via the portal. Offers must represent full responsiveness, as any deviations will render bids non-responsive. Acceptance occurs at the point of delivery or installation, with risk of loss remaining with the seller until formal acceptance by SUA. The contractor must guarantee all goods are of good materials and workmanship, free from defects, and must provide a warranty of at least one year from the date of acceptance. Compliance with all applicable federal, state, and local laws, including participation in Oklahoma’s E-Verify system for employee eligibility verification, is mandatory, and the City reserves the right to audit records for three years following contract completion. No FOB terms, specific invoicing procedures, payment office details, or accounting codes are specified, and no formal evaluation factors, pricing values, or contract type designations are provided in the documentation, reflecting a streamlined, local governmental procurement process focused on standard industrial components without federal contracting complexities.