This Solicitation opportunity from New York was posted on March 14, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Bureau of Wildlife Staff Conference

Closed

2120053State & Local

Submission Closed04/11/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 812990

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AI Contract Overview

The New York State Department of Environmental Conservation’s Bureau of Wildlife is seeking proposals from conference venues to host its 2025 Staff Conference, scheduled for September 16 to 18, 2025, across all NYS counties. The event spans three days and two nights, featuring two half-day sessions and one full day, with accommodations and meals provided on-site, including breakfasts, lunches, dinners, and breaks. The conference aims to update staff on ongoing research, management initiatives, wildlife policies, and technical training. The Department will select the venue based on the lowest bid that meets specified requirements, with a strong emphasis on sustainability, considering LEED certification and Green NY standards. The procurement process adheres to New York State laws governing communications and lobbying restrictions, and interested vendors must contact the Department for procurement documents. The project has a MWBE participation goal of 30%, with a total contract value estimated between $50,000 and $150,000, and the deadline for responses is April 11, 2025. The primary contact for inquiries is Mike Clark, Regional Wildlife Manager.

General Info

Agency

New York → NYS Department of Environmental Conservation

NAICS

812990 - All Other Personal Services

Place of Performance

NY, USA

Set-Aside

NONE

Documents

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Timeline

PhaseClosed

PostedMar 14

Solicitation

Response DeadlineApr 11

Deadline has passed

Submission Closed

04/11/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyNew York → NYS Department of Environmental Conservation

Contacts1 person available

OfficeN/A

Organization / AgencyNew York → NYS Department of Environmental Conservation

Office AddressN/A

Contacts

Mike ClarkRegional Wildlife Manager

contact@example.gov

+1 (555) 000-0000

Full Description

The Department of Environmental Conservation’s (DEC or Department) Bureau of Wildlife is seeking a venue to host its 2025 Bureau of Wildlife Staff Conference. The three-day conference includes two half-days and one full day (two overnights). Meals include two breakfasts, four breaks, three lunches, and two dinners for the three days and two nights. Audio-visual equipment will be provided by the conference facility. Meals and lodging will be provided on-site. Meeting content will include updating staff on on-going research and management initiatives, wildlife-related policies, and technical training. DEC will request bids from conference facilities and the lowest bid meeting the necessary specifications will be selected. DEC will ensure that their meetings and events are as sustainable as possible and will consider LEED certification and Green NY Specification in the selection process. Pursuant to the State Finance Law Sections 139-j and 139-k, this RFQincludes and imposes certain restrictions on communications between aGovernmental Entity and a Potential Proposer during the procurementprocess. Further information about these requirements, including a copy ofthe lobbying law, can be found at: http://www.ogs.ny.gov/acpl/. Quoters shall adhere to the NYS Department of Environmental Conservation guidelines regarding permissible contacts during a procurement and the prohibition of inappropriate lobbying influence. Interested vendors should reach out to the Department's designated contact to request a copy of the procurement documents. Service-Disabled Veteran-Owned Set Aside: No Total MWBE Participation Goals: 30% Due date:04/11/2025 11:00 AM Contract term: September 16 - September 18, 2025 County(ies): All NYS counties Business entities awarded an identical or substantially similar procurement contract within the past five years: None