C--528A7-13-751 Laboratory Renovations

VA intends to award an Architect/Engineer contract for complete design services (preliminary concepts and layouts, program development, investigative services, preparation of contract drawings and specifications, cost estimating services, and construction period services) for Laboratory Renovations, Project # 528A7-13-751. This is a 100% total service disabled veteran owned small business set aside. This project proposes to redesign and renovate the existing the 3rd Floor Laboratory/Pathology Department. This project will demolish the necessary existing walls, electric, lighting, ceiling, floor tile, asbestos mastic and pipe insulation abatement, mechanical equipment, ductwork, and plumbing for approximately 12,800 gross square feet of laboratory/pathology space and will redesign a new Laboratory/Pathology Department to include Core Lab, Microbiology, TB Lab, Histology, Blood Bank, Cytology and administrative spaces. The project will accommodate phasing to maintain capability of laboratory functions during construction. Additionally, the investigative and conceptual design spaces will consider options to garner additional space if required. Services shall include, multi-disciplinary investigative services, initial conceptual drawings, attending required design/review meetings, preparation of contract drawings and specifications, cost estimating services, and construction period services which shall include final punch list compilation and as-built drawings. Deliverables being provided to the VA will include initial conceptual drawings, 35%, 65%, 95%, and 100% drawings and specifications for review and approval, and 100% construction documents provided in multiple sized copies. The intent is for the design to occur during FY2015 and with construction in early FY2016. The following evaluation factors will be used when reviewing submitted SF 330 data and will comprise the basis of information to be used by VAMC Syracuse for A/E evaluation and selection. The evaluation factors are shown below in descending order of importance (highest importance at the top). Firms submitting SF 330 data for consideration must address each of the following factors in the submitted SF 330: 1. Professional qualifications of the team proposed as specifically related to the requirements of this particular project (background of personnel: project manager, key personnel, consultants; project-related professional qualifications; specialized experience (project-related) of team members). Only completely constructed designs will be considered. Do not include designed, but not yet constructed, projects. Resumes to include SDVOSB Owner(s), Project manager, Lead Architect, Lead Mechanical Engineer designer, Lead Electrical Engineer designer, Lead Fire Protection Engineer, and provide current professional registrations/certifications of person/people who will be stamping the drawings if not listed above. 2. Specialized experience of the team proposed for this project (technical competence in the type of work required with specific emphasis on experience related to work at Hospital Laboratory facilities and VA Medical Centers). Only completely constructed designs will be considered. Do not include designed, but not yet constructed, projects. List who or whom will be doing field investigation on this project and their past experience and knowledge of the Syracuse VA Medical Center. 3. Past Experience/Past Performance: Provide prior prime contractor (SDVOSB) experience on projects (no more than 5) awarded within the last three years for hospital work similar in size, scope and complexity to this project. Do not include designed, but not yet constructed, projects. Include the following information for each project listed: - Name, Address, Telephone Number, and Fax Number of a customer point of contact (POC) who would have the most detailed information about the AE's performance. - Project location, award date, original completion date, actual completion date, original contract award amount, final contract amount. Include names, addresses and phone numbers of subcontractors used. Provide a narrative indicating lessons learned from these projects that will be helpful or applicable to the Laboratory Renovation. Indicate how these projects are similar in scope, design and complexity to the Laboratory Renovation. 4. Proposed Management Plan and Approach (management plan for the design phase and the construction phase as well as overall design philosophy). Include detailed breakdown of work the prime will be accomplishing and the total percentage in relation to the total project. IF THIS IS NOT INCLUDED YOUR PACKAGE MAY BE FOUND NONRESPONSIVE. 5. Location (proximity of facilities and personnel to the geographical area of the work; corporate knowledge of local conditions related to the locality of the project) Include mileage from each sub- contractor (if applicable) not limited to the following: Environmental Engineer, Mechanical Engineer, Electrical Engineer, Architect, Fire Protection Engineer YOU ARE REQUIRED TO SUBMIT THIS ONSITE RESPONSE TIME WITH HOW YOUR FIRM WILL RESPOND. IF THIS IS NOT RECEIVED THIS PACKAGE CAN BE FOUND NON RESPONSIVE. 6. Capacity (to accomplish the work in the required time: assume a September/Oct 2015 start date with a requirement to provide the 100% design not later than 28 February 2015.) 7. Estimating Effectiveness (construction estimate versus construction award amount: provide data/information on the ten most recently completed projects) and Project Control (describe techniques used by the AE to control the schedule and costs and identify personnel responsible for these functions). For estimating effectiveness, Include only hospital projects in Upstate New York , VA work will be graded higher. Include who is responsible for quality control/ quality assurance of drawings and how that process works with subcontractors. 8. Miscellaneous Experience and Capabilities (Interior Design, CADD & Other Computer Applications, Value Engineering and Life Cycle Cost Analyses, Environmental and Historic Preservation Considerations, Energy Conservation and New Energy Resources, CPM and Fast Track Construction). 9. Awards and Recommendations (identify any awards received for design excellence). 10. Insurance and Litigation (identify the type and amounts of liability insurance carried and who the provider is. Identify litigation involvement over the last five years with resulting outcome). The area of consideration is restricted to firms with offices and key personnel to be assigned to the designs located within a 650 mile radius of the Syracuse VA Medical Center as measured on google maps using the "measure distance" feature from the prime designer s address listed in Vetbiz to the Syracuse VAMC, 800 Irving Ave, Syracuse NY 13210. All Standard Form 330s must comply with several restrictions. Any Standard Form 330 that does not comply with these requirements will be discarded without review. The restrictions for the Standard Form 330s are as follows: All Standard Form 330s are to be typed in Times New Roman Font no smaller than point 12 font size with margins of no less than one (1) inch on all sides. In page limits, one (1) page refers to one side of a typed page. Section D - Organizational Chart of Proposed Team 1. Limit of one page for this section 2. List all Sub-contractors on the organizational chart. Section E - Resumes of Key Personnel Proposed for this Contract 1. Limit of one page per resume 2. Limit of 10 resumes total Section F - Example Projects Which Best Illustrate Proposed Team's Qualifications for this Contract (Only completely constructed designs will be considered. Do not include designed, but not yet constructed, projects). 1. Limit of one page per project 2. Limit of 5 projects total Section H - Additional Information 1. Include Proposed Management Plan and Approach 2. Include discussion of the following evaluation factors: a. Location b. Capacity c. Estimating Effectiveness d. Project Control e. Awards and Recommendations f. Insurance and Litigation 3. Overall limit of five (5) pages for this section Standard Form 330s with appropriate data for this project must be submitted ELECTRONICALLY to the Contracting Officer no later than 13 Aug 2015 by 1000 a.m. EST. The overall size of the file cannot exceed 7MB; if additional space is required, divide the file into segments with each file size less than 7MB. No more than the first 2 files at 7MB each will be considered. Additionally, 4 hardcopies of the Standard Form 330s along with a CD containing an electronic copy of the Standard Form 330 in *.pdf form must be submitted to the Contracting Officer and received by no later than 13 Aug 2015 by 1000 a.m. EST. NON COMPLIANCE WITH THIS REQUIREMENT RISKS YOUR PACKAGES AS BEING NON RESPONSIVE It is anticipated interviews for selection will be conducted in Aug/September 2015. This is not a request for proposal. NAICS 541330 applies. Service Disabled Veteran Owned Small business size for this NAICS is $7.0 million. Construction cost estimate is between $1,000,000.00 and $5,000,000.00.