This is a Sources Sought Notice for the following services related to Stratton VA Medical Center project 528A8-08-847; "Supply Processing and Distribution (SPD) Renovations." The VA Medical Center, Albany, New York is seeking professional firms architect/engineering firms, under NAICS code 541310, to provide investigative and schematic design services, construction documents, working drawings, specifications, cost estimate, shop drawing review and construction period services as required to renovate the SPD department. PROJECT SCOPE: The project consists of A/E design needed for the upgrades and renovations to the SPD area in the basement of building 1. The following is a general overview of design work needed: 1) Complete renovation and upgrade of enlarged Supply Processing and Distribution (SPD) department (approximately 13,400 sq. ft.), and relocation of adjacent warehouse sterile storage area (approximately 800 sq. ft.), including architectural, electrical, and mechanical upgrades. 2) Design adequate space and applicable utilities to accommodate the stainless steel work station. This work station will be placed in the decontamination room. 3) Design adequate space and applicable utilities to accommodate 2 single tank floor mounted ultrasonic cavitations washers. 4) Provide design A/E services for the replacement of the SPD 100% outside Air Handler Unit and ventilation systems so that suitable humidity, ventilation, heating, year round cooling, heat recovery system, cart wash machine are available for the space and provide ventilation and humidity control during construction. 5) Provide a special exhaust system for the Manual and Automatic Equipment Wash area. 6) Provide design options and detailed design for phasing the project so that it will not disrupt patient care. SPD is a 24/7 operation. 7) Remove all asbestos in the project area. 8) Provide room for 2 Steris units and an area to clean Endoscopes. 9) Include minor revisions to the main kitchen area (approximately 300 sq. ft additional) to ensure continual safe operation. All design and engineering work will comply with NFPA, VA Criteria, Office of Occupational Safety and Health (OSH) SPD Design Guide and all applicable codes and standards for Sterile Supply & Distribution Suites. A/E SCOPE OF SERVICES 1. Provide investigative and schematic design services, construction documents, working drawings, specifications, cost estimate, shop drawing review and construction period services as required to renovate SPD. Services will included all Mechanical, Electrical or other Engineering or Architectural work associated with this project. Provide an NFPA/Life Safety Code review and make sure all building code are addressed with the project. Provide any asbestos services during design or construction as needed. 2. Provide contract specifications utilizing the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Albany VAMC electronically by either email or on a CD rom. All edited specifications are to be edited to the specified project and have all impertinent specs and information removed. 3. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. 4. Assess the intent and scope of this project and work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Albany Engineering Service, VA Network 2, or any other government comments. 5. Provide an electronic set and one (1) hard copy set of "Architectural E1" (30"x42") size working drawings, specifications, and cost estimate at the 50% and the 100% review stage. Also, provide an electronic set and one (1) set of drawings stamped and signed by an Engineer licensed in the State of New York, specifications, and cost estimates at final design submission. Electronic set at 100% final stage is to be provided in both PDF and AutoCAD formats. 6. Project completion of construction documents, including final design, contract drawings, specifications, and cost estimate is to be 195 days from award of contract. 7. Provide a detailed material/labor cost estimate for construction of this project at the 100% review stage. 8. Bring final construction documents back to site and ensure that the design is complete and construction will to be able to be done, with no/minimal changes required. Complete understanding of design vs. actual site conditions. 9. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary. 10. Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner. A walk through is required at the end of the construction to provide a punch list of items to ensure the "completeness" of the construction, both technologically and physically. 11. Provide expeditious responses (within 10 days) to all design/conflict questions encountered during the construction term. 12. Upon completion of the project, provide two (2) sets of stamped "Architectural E1" (30"x 42") as-built drawings, as well as a complete set in PDF and AutoCAD formats. The following evaluation criteria will be used during the A/E selection process: 1. Team proposed for this project; 2. Proposed management plan; 3. Previous experience of team proposed for this project; 4. Location and facilities of working offices; 5. Proposed design approach for this project; 6. Project control; 7. Estimating effectiveness; 8 Miscellaneous experience and capabilities; 9. Awards & recommendations; 10. Insurance & litigations. The applicable NAICS code is 541310 with a small business size standard of $4.5 Million. This acquisition for design services will be a 100% set aside for service disabled veteran owned small business concern (SDVOSB). All SDVOSBs must be verified by the Veterans Enterprise (CVE) through www.vetbiz.gov to before award. SDVOSB firms desiring consideration must have a working office located within 200 miles of the Albany, New York city limits. All interested SDVOSB A/E firms are invited to submit Standard Form 330, Architect Engineer Qualifications and for any consultants, on SF 330 Extra Sections E and F. Standard form 330 can be obtained at the following web site: http://www.gsa.gov/portal/forms/download/21DBF5BF7E860FC185256E13005C6AA6 . The estimated construction cost for this project is between $5,000,000 and $10,000,000. Responses must be received by December 12, 2011. Electronic submission of SF 330's is preferred; email completed SF330's to
contact@example.gov. The subject line of the email should read, 528A8-08-807: Renovate SPD SF 330 - (Your Company Name).
