C--Indefinite Delivery Architect-Engineer Services Contracts for Preparation of Criteria Documents for Japan Host Nation Projects and U.S. Military Construction (MILCON) Designs, Various Locations, Japan

10 June 2014 The followings were added/revised. Submission Requirements: ACASS reports and PPQs will not be counted toward the page limit. Submission Requirements: Submissions shall not exceed 60 pages (if printed on both sides, 30 sheets). Submission Requirements: Firms that provide submissions that exceed the page limit will result in only the first numbered pages within the limit considered for evaluation. Contracting Office Address US Army Engineer District - Japan - Military, Attn: CEPOJ - CT Unit 45010, APO, AP 96338-5010 Description SOLICITATION FOR LOCAL SOURCES ONLY This contract will be performed in its entirety in the country of Japan and is intended only for local sources. See Federal Acquisition Regulation 5.202(a)(12) POC IS CRAIG UEDA, PHONE: +1 (555) 000-0000 EMAIL: contact@example.gov, DEPARTMENT OF THE ARMY, U.S. ARMY ENGINEER DISTRICT, JAPAN, ATTN: ARCHITECT-ENGINEER CONTRACTS SECTION (CEPOJ-EC-ET), ROOM 213, BUILDING 250, CAMP ZAMA APO AP 96338-5010 1. CONTRACT INFORMATION. This contract is being procured in accordance with the Brooks A-E Act as implemented in FAR Subpart 3.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. The contract will have a maximum yen amount equivalent of $500,000 for the contract. Services will be obtained through negotiated firm-fixed-price task orders that may be issued up to the maximum contract yen amount equivalent to $500,000. The contract period is two (2) years from the contract award date and NO option period extends the contract. The Government will not exceed the maximum contract not-to-exceed amount of $500,000. The contract will require the Government to order services priced at not less than two percent (2%) of the stated maximum contract amount. The Government anticipates issuing a Request for Proposal (RFP) to the most highly qualified firm(s) as workload dictates from the date of selection approval. The government reserves the right to obtain updates to A-E Firms' qualifications prior to issuance of RFPs. Should the government determine that a firm's qualifications has degraded significantly when compared to the SF 330 submitted in response to this NOP, the respective A-E will be notified accordingly and the next most qualified firm will be queried for qualifications update. The Government is not obligated to award the maximum number of contracts stated herein. ONLY LOCAL SOURCES WILL BE CONSIDERED UNDER THIS SOLICITATION. LOCAL SOURCES ARE SOURCES (E.G., CORPORATIONS OR PARTNERSHIPS) THAT ARE PHYSICALLY LOCATED IN JAPAN AND AUTHORIZED (I.E., LICENSED AND REGISTERED) TO PERFORM IN JAPAN, THE TYPE OF WORK SPECIFIED IN THIS SOLICITATION. SPECIFICALLY, A PROSPECTIVE OFFEROR MUST BE DULY AUTHORIZED TO OPERATE AND CONDUCT BUSINESS IN JAPAN AND MUST FULLY COMPLY WITH ALL LAWS, DECREES, LABOR STANDARDS, AND REGULATIONS OF JAPAN DURING THE PERFORMANCE OF THE RESULTING CONTRACTS. IN ADDITION, PRIOR TO AWARD OF THE CONTRACTS, OFFERORS MUST BE REGISTERED WITH THE GOVERNMENT OF JAPAN TO CONDUCT BUSINESS IN JAPAN AND POSSESS NECESSARY DOCUMENTATION TO PERFORM WORK REQUIRED UNDER THIS SOLICITATION. 2. PROJECT INFORMATION. Each Indefinite Delivery Contract requires Architect-Engineer services for the preparation of criteria packages for Japan Host Nation (HN) funded construction projects, and related works. In addition, services may be required in support of the U.S. Military Construction (MILCON) program. Projects are located on US Military Installations throughout Japan. Design criteria will be based on U.S. and DOD requirements; however, design deliverables must address local construction methods and materials that meet the intent of U.S. criteria in order to facilitate the use of local construction practices. 3. SELECTION CRITERIA. The Selection criteria are listed below in descending order of importance. Criteria quote mark a quote mark through quote mark d quote mark are primary selection criteria, and quote mark e quote mark and quote mark f quote mark are secondary ones and are used as quote mark tie-breakers quote mark among technically equal firms when required. a. Specialized experience and technical competence in the type of work required. The following sub-criteria 1) through 5) are listed in descending order of importance. 1) Knowledge of and experience with the Host Nation (HN) funded construction program, specifically, preparation of criteria documents for HN projects. Indicate whether the project was a BCP, CP, PCP, SACP, etc. (Note: Provide not more than 4 completed projects. Use a separate Section F for each project and clearly identify each project as being HN funded. Clearly identify your company's role as prime or subcontractor for each project.) 2) Knowledge and experience with Japanese design and construction practices, materials, procedures, standards, and criteria. Include any knowledge and project experience with sustainable design and construction. (Note: Provide not more than 4 completed projects. Use a separate Section F for each project. Clearly identify your company's role as prime or subcontractor for each project.) 3) Knowledge and experience in the preparation of planning and design documents for construction of facilities on U.S. military installations located in Japan. (Note: Provide not more than 4 completed projects. Use a separate Section F for each project and clearly identify each project as being U.S. funded. Identify your company's role as prime or subcontractor for each completed project.) 4) The firm's design quality management plan to include: management approach; coordination of disciplines and subs/consultants; and quality control procedures (including project-specific quality control plans, review checklists, senior designer reviews). 5) Conducting and facilitating design and planning charrettes to identify functional issues, achieve consensus on project requirements, develop facility and site layouts, and develop schematic preliminary designs. b. Professional Qualifications. The following sub-criteria 1) through 2) are listed in descending order of importance: (Note: Resumes of key personnel shall be indicated in the SF330, Section E - quote mark RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT quote mark . Provide a minimum of 1 but not more than 2 individuals per discipline identified hereinbefore. Use a separate Section E for each individual. Clearly indicate key personnel's qualifications in block 17 of each section E entry. Do not generalize professional certifications, provide specific information.) 1) Provide resumes of individuals trained in the following key disciplines. The lead architect or engineer shall have a minimum level of professional certification in the following disciplines: Architecture 1st Class Kenchikushi or U.S. Registered Architect Civil Engineering 1 Kyu Dobokusekoukanrigishi w/ RCCM certification or U.S. Registered Civil Engineer Structural Engineering 1st Class Kenchikushi or U.S. Registered Structural Engineer Mechanical Engineering 1st Class Kankouji Sekou Kanrigishi or U.S. Registered Mechanical Engineer Electrical Engineering 3rd Class Denki Shunin Gijutsusha or U.S. Registered Electrical Engineer Communication Engineering 3rd Class Denki Shunin Gijutsusha /Tsuushinkannkeishikakushou or U.S. Registered Communications Distribution Designer (RCDD) Fire Protection Engineering 1st Class Kankouji Sekou Kanrigishi w/Fire Protection Certification or U.S. Registered Fire Protection Engineer Geotechnical Engineering 1 Kyu dobokusekoukanrigishi w/ RCCM doshitsu oyobi kiso certification or U.S. Registered Geotechnical Engineer Surveying Sokuryo shi or U.S. Registered Land Surveyor 2) Provide resumes of qualified personnel for the following disciplines: Project Manager Cost Engineer Environmental Specialist/Engineer Facilitator The evaluation will consider education, certifications, training, registration, overall and relevant experience, and longevity with the firm. c. Past performance on Department of Defense (DoD) and other contracts with respect to cost control, quality of work, and compliance with performance schedules as determined from ACASS and other sources. (Note: Past Performance Questionnaires (PPQ) can be used to provide or supplement a firm's past performance with other than U.S. Governmental clients. Firms which choose to use the PPQ may obtain a PPQ standard form by submitting a request to the POC via email.) d. Capacity to accomplish work: 1) Ability to meet overall project schedules and adhere to submittal timelines required by the contract. 2) Ability to accomplish multiple projects simultaneously. Provide examples of completing multiple projects simultaneously. e. Geographic proximity of the firm in relation to the location of the project. The Government seeks to ensure that there will be at least one contractor available whose staff is physically located in the general geographical area where any given project many arise. f. Volume of work awarded to the A-E firm in the last 12 months, with the object of affecting an equitable distribution of DoD A-E contracts among qualified Architect-Engineers. (Note: Where applicable, firms shall provide a specific dollar or yen amount of A-E services fee awarded to them within the past 12 months of this announcement date.) 4. SUBMISSION REQUIREMENTS. Architect-Engineer firms that meet the requirements described in this announcement and conditions in FAR 5.202(12) are invited to submit one bound hardcopy (paper size 8.5x11 in) and electronic copy in quote mark pdf quote mark format on a CD-ROM or DVD-ROM of a current Standard Form 330 (SF330), Architect-Engineer Qualifications. Note that Part I of the SF330 presents a firm's qualifications for the specific contract. Part II of the SF330 presents the general qualifications of the prime and each sub-consultant that is identified in column 9 of the SF330 Part I. Interested firms shall submit a separate Part II for each firm that will be part of the team proposed for the specific contract. If a firm has branch offices, submit a separate Part II for each branch office that has a key role on the team. Pertinent conditions in FAR 5.202(12) are that quote mark ...the contract action will be executed outside the United States ... quote mark To show compliance with the local sources condition, interested firms, including each and all partners of a joint venture, must submit documentation demonstrating registration, authorization, and capacity to perform in Japan, for example, an ORIGINAL official document (with appropriate government's official stamp/seal) of the quote mark toh kibo toh hon quote mark (corporate registration from the appropriate Japanese Government office). The quote mark purpose of business quote mark description on the quote mark toh kibo toh hon quote mark should include Engineering/Construction Consulting, and/or design, and/or other pertinent related services. Firms shall address each of the following items in Section H of the SF330: above paragraph items 3a.1) through 5), and 3d through 3f. Submissions shall not exceed 60 pages (if printed on the both sides, 30 sheets). Only numbered pages will be recognized and evaluated. Use fonts no smaller than 10-pitch. Do not repeat information from Sections A-G of the SF330 in Section H. ACASS and Past Performance Questionnaires will not count toward the 60 page maximum. ACASS reports and PPQs will not be counted toward the page limit. Firms that provide submissions that exceed 60 pages may have only the first 60 pages considered. All documents related to an A-E firm's submission must reach the office of the Contracting Division, address provided below, not later than 4:30 P.M. (Japan Standard Time), on 17 June 2014. It is important to allow enough time for submissions to reach the above-specified office before the deadline. Any documents of the submission received after the above date and time may not be considered for contract award. SUBMISSIONS VIA FACSIMILE, ELECTRONIC MESSAGE, OR OTHER ELECTRONIC MEANS WILL NOT BE ACCEPTED. Submissions shall be on paper and on electronic media, as required above, in sealed envelopes or packages, and the proposal is marked on the outermost wrapper with: (i) addressed to the office specified in the solicitation; and (ii) showing the solicitation number, and the name and address of the firm. It is in the firm's interest to follow up by contacting the POC to inquire about receipt of their submissions. It is also in the firm's interest to follow up with references used for past performance rating and ensure that they send or email completed questionnaires to the U.S. Army Corps of Engineer POC indicated on the questionnaire by the due date and time specified in this announcement. Submissions may be hand-carried to the below address, however, use of the Japanese postal system or commercial carriers is encouraged. Submittals should be addressed to: U.S. Army Corps of Engineers, Japan District ATTN: Contracting Officer (CECT-POJ-E) Building 250, Room 147, Camp Zama Zama-shi, Kanagawa-ken, Japan 252-8511 SOLICITATION PACKAGES ARE NOT PROVIDED. THIS IS NOT A REQUEST FOR PROPOSAL.