C--Pre-Solicitation Roof Repair Crow Creek HS
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of the Interior’s Bureau of Indian Education is conducting market research through a Sources Sought Notice for re-roofing services at Crow Creek Reservation High School and Gymnasium in Stephan, South Dakota, a facility covering approximately 105,000 square feet with a combination of TPO and standing seam metal roofing systems currently experiencing active leaks, particularly in the gymnasium area. This notice is not a solicitation but a preliminary effort to identify qualified Indian Small Business Economic Enterprises, Indian Economic Enterprises, and small businesses capable of performing design-build re-roofing services under a competitive firm-fixed price contract anticipated for issuance in August 2026. Interested firms must respond with a capabilities statement that includes firm identification, business type classification, bonding capacity, and evidence of relevant experience with at least three comparable projects, including customer names, project value, timeliness, and satisfaction. All respondents must be registered in SAM.gov and must demonstrate the ability to perform at least 85% of the contract’s labor costs with their own employees, excluding material expenses, in compliance with FAR 52.219-14(e)(4). The project requires independent evaluation of existing conditions, submission of detailed design documents, cost estimates, and work plans, with contractors responsible for removing all existing roofing components, making necessary structural repairs, and installing new systems in accordance with ASTM and NRCA standards. A mandatory site visit is scheduled for June 23, 2026, at 10 a.m. CDT, with all attendance costs borne by the contractor. The contract will be subject to stringent delivery and storage requirements, including materials being delivered in original sealed containers, stored in weather-protected areas clear of moisture, and not exceeding the roof’s structural load capacities. The contractor must also ensure daily on-site presence of the roofing and insulation manufacturer’s representative during installation and coordinate a preinstallation meeting one week prior to work commencement with the owner, installer, and manufacturer’s representative. Responses are due by July 8, 2026, at noon MDT and must be submitted electronically to the designated contracting officer. The North American Industry Classification System code is 238160 with a small business size standard of $19 million, and feedback on whether the requirement will be set aside for small businesses will be provided only through the subsequent solicitation.
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Full Description
THIS IS A SOURCES SOUGTH NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR INVITATION FOR BID. THERE IS NOT A SOLICITATION AVAILABLE AT THIS TIME.
The Department of the Interior (DOI), Bureau of Indian Education (BIE), Division of Acquisitions is issuing a Source Sought Notice announcement to seek potential Indian Small Business Economic Enterprises (ISBEE), Indian Economic Enterprises (IEE), or Small Businesses (SB) to determine if there is sufficient interest to set aside this requirement. Prior Government contract work is not required for submitting a response to this notice.
This notice is a market research tool only. Furthermore, upon review of industry response to this notice, the Government is not obligated to and will not pay for any information received from potential sources as a result of this notice.
This will be a competitive, firm-fixed price contract, procured in accordance with the Federal Acquisition Regulation (FAR) Part 15. However, the results and analysis of the market research will finalize the determination of the procurement method.
The North American Industry Classification System (NAICS) code for this project is 238160, Roofing Contractors. The Small Business Size Standard is $19.0M.
Small Businesses are reminded under FAR 52.219-14(e)(4), Limitations on Subcontracting; they must perform at least 85% of the cost of the contract, not including the cost of materials, with the firm's own employees for general construction-type procurement. Include the percentage of work that will be self-performed on this project, and how it will be accomplished.
PROJECT OVERVIEW
The Bureau of Indian Education (BIE) intends to solicit licensed Contractors to provide Design/Build Services to renovate and refurbish (modernize) and bring into compliance with current building codes (correct code deficiencies) re-roofing at Crow Creek Reservation High School at Stephan, SD. The Contractor shall furnish supervision, labor, and equipment, materials, insurance, and transportation to provide Re-Roofing Services to complete major repair and improvements specified in the attached CCRHS Roof Plans. Contractor will provide all required deliverables, detailed cost estimates, design documents and work plans; all work specified herein.
This notice serves as a pre-solicitation for roof repair work at the Crow Creek Reservation High School/Gymnasium, Building 152, located at 103 Chieftain Road, Stephan, South Dakota 57346. The purpose of this pre-solicitation is to provide interested contractors with access to the facility to inspect existing roof conditions, assess damage, and develop their own scope of work and cost estimate necessary to restore the roof system to proper working conditions.
The building is approximately 105,000 square feet and consists of a combination of TPO and standing seam metal roofing systems. It is currently experiencing multiple active leaks, with the most severe issues occurring in the gymnasium.
The attached document, IE035-CCRHS-Roof Planes for Repair with Details and Specs, contains prior reports, specifications, and recommendations and is provided strictly for reference purposes only. It shall not be relied upon for final scope determination; contractors are responsible for conducting independent evaluations and determining all required repairs.
A site visit at Crow Creek High School will take place on June 23, 2026 at 10AM CDT. All costs to attend are incurred by contractor.
Crow Creek Reservation High School
103 Chieftain Road
Stephan SD 57346
Crow Creek Nation
NOTICE RESPONSE
It is requested that all interested Indian Small Business Economic Enterprise, Indian Economic Enterprise and small businesses submit to the Contracting Officer a brief capabilities statement package including all the information contained in this notice in order to demonstrate the ability to perform the services described. The Firm's response to this notice shall include the following information:
1. Firm's name, address, point of contact, phone number, and e-mail address.
2. Firm's capability to perform a contract of this magnitude and complexity same or similar to the Re-Roofing of CCRHS building.
2. Brief descriptions of at least three example projects, including: customer name, timeliness of performance, customer satisfaction, and dollar value of the project.
3. Firm's experience with the minimum capabilities listed in this Sources Sought Notice.
4. Firm's Business Type : ISBEE, IEE, SB, 8(a), WOSB, HUBZone, SDVOSB, LB, etc.
5. Joint Ventures (existing), including Mentor Protégés should submit information about the Joint Venture structure and team members. Other teaming arrangement information should be submitted such that the Government can understand the relationships, responsibilities, and roles of team members.
6. Firm's Bonding Capability (construction bonding level per contract and aggregate construction bonding level, both expressed in dollars).
All interested firms must be registered in SAM.gov to be eligible for award of Government contracts.
The information provided in this notice is subject to change and in no way binds the Government to solicit for or award a contract. The Government will not provide debriefs on the results of this research, but feedback regarding the decision to set aside or not set aside the procurement will be accomplished via solicitation for these services as applicable. All information submitted will be held in a confidential manner and will only be used for the purpose intended. Points of contact listed may be contacted for the purpose of verifying performance.
A site visit on June 23, 2026 at 10 AM CDT will be held at CCRHS. Participants can email their company name, number of attendees and names to yui.hoptowit@bie.edu.
Anticipated solicitation issuance date is on or about August 2026. The official synopsis citing the solicitation number will be issued under Contract Opportunities on SAM.gov.
NOTICE RESPONSES ARE DUE NO LATER THAN: July 8, 2026, at 12:00 PM Mountain Daylight Time (MDT)
The package shall be sent via electronic mail (e-mail) to Yui Hoptowit at yui.hoptowit@bie.edu.
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