C--Renovate Specialty Care, Project # 503-15-103

Project # 503-15-103, Renovate Specialty Care (Revised 11/09/2018) This announcement is for the selection of an Architect / Engineer Firm to perform design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for the Construction of Project # 503-15-103, Renovate Specialty Care at the VA Medical Center in Altoona, PA. The magnitude of construction for the above referenced project is between $5,000,000.00 and $10,000,000.00. The Construction Period services are expected to begin following the issuance of the Construction Notice To Proceed. It is anticipated that a Firm Fixed Price Contract will be awarded to the A/E Firm selected for the aforementioned design services. The most highly qualified A/E Firm will be required to participate in a Preproposal Conference prior to the submission of price proposals. Any cost associated with the participation in the Preproposal Conference is not reimbursable. Contract award is subject to the availability of funds for FY 2019. Please note this is not a request for proposal. Eligible responses received will be evaluated and the most highly qualified will be compiled on a shortlist of candidates who will be contacted for an interview. The following evaluation criteria, listed in descending order of importance, shall be used to evaluate firms and determine the most highly qualified firm for possible contract award. The Professional Qualification and Specialized Experience/Technical Competence (i.e., Evaluation Factors #1 & #2) factors are slightly more important than the other six factors (i.e. Evaluation Factors #3, #4, #5, #6, #7 and #8). 1. Professional Qualifications necessary for satisfactory performance of required services: This factor evaluates the individual experience of the persons that are to be assigned to the design team. The firms should provide information on the individuals from each relative discipline that are anticipated to be assigned to key positions on the design team. The key positions should include Project Managers, Quality Assurance Managers, Architect, Plumbing Engineers, Electrical Engineers, Structural Engineers, Mechanical Engineers, Fire Protection Engineers, Interior Designer, Estimator, Environmental Engineers and strong familiarity in sustainable design and energy efficiency. 2. Specialized Experience and Technical Competence in the type of work required: This factor evaluates the experience of the firm and design team in completing projects requiring skills similar to those anticipated for this contract. Part 1: This project will remodel the old surgery area for Specialty Care. This project will aid the medical center in designing a Veteran-centric health care system with the required infrastructure to help Veterans navigate the healthcare delivery system and receive coordinated Specialty Care. This project should reduce waiting times by addressing non-face-to-face care. This project supports Specialty Care programs. Specialty Care is fast growing and is a multidisciplinary approach to our Veterans Health Care needs. Specialty Care has outgrown its current space and needs to expand into the old Surgery space. Extra consideration may be given for experience designing projects for Department of Veterans Affairs Facilities, especially Operating Room design experience. The intent of this project is to provide the Government with constructible documents detailing how to accomplish the above; it is estimated that approximately 366 sf of Common space will also have to be renovated. It is estimated that the total renovated space is approximately 8,274 sf. The exact allocation of space remains to be determined. Design shall plan to install insulation within interior walls for sound dampening and to help with temperature control; install energy efficient lighting; replace pneumatic heating, ventilating and air conditioning (HVAC) with Direct Digital Control; and plan to fix lack of insulation problem with window frames. PART 2: This project will remodel the old ICU (Intensive Care Unit) for the Infusion Clinic that is part of Surgery, and to provide a Wound Care Suite that is part of Acute Medicine & Procedure Clinic Service administration in accordance with workload and space criteria. It is estimated that this project will renovate approximately 3,241 square feet of old ICU and Common space for aforementioned functions. This project will aid the medical center in designing a Veteran-centric health care system with the required infrastructure to help Veterans navigate the healthcare delivery system and receive coordinated Specialty and Primary care. This project should reduce waiting times by addressing non-face-to-face care. This project supports the Specialty Care program and the Wound Care Primary Care program. Specialty Care is fast growing and is a multidisciplinary approach to our Veterans Health Care needs. Specialty Care has outgrown its current space by virtue of needing space for the Infusion Clinic and needs to expand into the old ICU space. The facility doesn't currently have permanent space for an Infusion Clinic or a Wound Care Suite and this project provides permanent space for both. To accomplish the above; it is estimated that approximately 3,016 square feet of old ICU space will have to be renovated for Specialty Care. This project will also provide a wound care suite in permanent space which will require approximately 225 square feet of old ICU space/Common space to be renovated and converted from Specialty Care to Primary Care. The exact allocation of space remains to be determined. Firms may submit any other personnel they feel are significant for the types of work described in Specialized Experience. 3. Past Performance on Contracts with Government Agencies (particularly Department of Veterans Affairs) and Private Industry in Terms of Cost Control, Quality of Work, and Compliance with Performance Schedules: This factor shall be evaluated based on the information provided by the A-E on similar type projects, performance appraisals on file with the Department of Veterans Affairs, any Government sponsored performance rating system and contact with personnel listed in the SF 330 regarding past performance as well board members personal knowledge of the firm. 4. Capacity to Accomplish the Work in the Required Time: This factor evaluates the ability of the A-E firm, given their current projected workload and the availability of their key personnel, to accomplish the projects in the required time. 5. Location in General Geographical Area of the Project and Knowledge of the Locality of the Project: This factor evaluates the distance from the A-E firms design office from the location of work (James E. Van Zandt VA Medical Center), and knowledge of the geographic area. The personnel identified as the key design team staff are expected to work in the design office identified for evaluation of this factor. 6. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 7. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 8. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. This is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside. The North American Industry Classification System (NAICS) codes for this work is 541330. The small business standard is 15 million dollars. Service Disabled Veteran Owned Small Businesses must be registered and verified in the VetBiz Registry in order to be eligible for contract award. Visit www.vip.vetbiz.gov to complete your company registration. Additionally, any potential awardees must also be registered in the System For Award Management (SAM). Registration can be accomplished by visiting www.sam.gov . To be considered for this contract Firms shall submit three (3) hard copies of their Standard Form 330 (Parts I & II) and a CD copy of their Standard Form 330 (Parts I & II) to the James E. Van Zandt VA Medical Center Attention: Contracting Office, Building 2, Room 114, David G. Gottshall, 2907 Pleasant Valley Blvd Altoona, Pennsylvania 16602-4377. Standard Form 330's must be received no later than 2:00 PM on November 21, 2018. Inquiries regarding this announcement can be sent to David G. Gottshall via E-Mail contact@example.gov. Submissions by Electronic means are not permitted. Additionally, the submissions must include an insert detailing the following information placed at the front of the Submission. Duns & Bradstreet Number Tax ID Number The E-mail address of the Primary Point of Contact. A printed copy of the firms VetBiz Registry. A copy of the letter from the Center for Veterans Enterprise (CVE) verifying the firm s status as an SDVOSB. The letter must be must be current and no more than one year before the submission deadline. A copy of Errors and Omissions Insurance Policy for the SDVOSB Prime. A copy of the firm s Pennsylvania State Licensure for the SDVOSB Prime or a statement indicating how the provided drawings will be sealed by a PA licensed Engineer. Special Note: An A/E Firm failing to provide any of the documentation detailed in the Sources Sought Notice may be determined as Non-Responsive and may not be considered. The following is an excerpt from the Scope of Work for Project# 503-15-103. As previously stated, this is not a Request for Proposal. The inclusion of the excerpts in the Sources Sought Notice is to provide a broad overview of the design project to assist the A/E Firms to prepare their SF330s. SCOPE OF WORK A. INTRODUCTION AND OVERVIEW This statement of work will be issued under contract Renovate Specialty Care , Project # 503-15-103. Background Design work includes but is not limited to: evaluation of current system components, research and presentation on appropriate systems for use at our station, means and methods of installing new system, coordinating phasing of project, assembly and review of specifications, and closeout procedures. Phasing shall be incorporated into the design to minimize disruptions and coordinate infection control, safety and security related items. Must have experience providing drawings in Autodesk s AutoCAD Architecture, MEP 3D, and Revit. Scope of Work The A/E will furnish design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for NRM Project # 503-15-103, " Renovate Specialty Care", at the VA Medical Center in Altoona, PA. The A/E shall provide a design for a construction contract that will provide for the following requirements: Part 1: This project will remodel the old surgery area for Specialty Care. This project will aid the medical center in designing a Veteran-centric health care system with the required infrastructure to help Veterans navigate the healthcare delivery system and receive coordinated Specialty Care. This project should reduce waiting times by addressing non-face-to-face care. This project supports Specialty Care programs. Specialty Care is fast growing and is a multidisciplinary approach to our Veterans Health Care needs. Specialty Care has outgrown its current space and needs to expand into the old Surgery space. This project will renovate each room in the old Surgery area for Specialty Care: namely Rooms 341, 342, 342A, 342B, 342C, 345; 345A, B & C; 357; 357A, B, C, D, H & J; 358; 359; 360; 361; 386G; 362; 363; 364; 365; 366; 366A, B & D; 367; 368; 368A; 369; 369A & B; 370; 370A & B; 371; 372 & 386F. It is estimated that this project will renovate approximately 7,908 sf of the old Surgery space for Specialty Care. To accomplish the above; it is estimated that approximately 366 sf of Common space will also have to be renovated. It is estimated that the total renovated space is approximately 8,274 sf. The exact allocation of space remains to be determined. Design shall plan to install insulation within interior walls for sound dampening and to help with temperature control; install energy efficient lighting; replace pneumatic heating, ventilating and air conditioning (HVAC) with Direct Digital Control; and plan to fix lack of insulation problem with window frames. PART 2: This project will remodel the old ICU (Intensive Care Unit) for the Infusion Clinic that is part of Surgery, and to provide a Wound Care Suite that is part of Acute Medicine & Procedure Clinic Service administration in accordance with workload and space criteria. It is estimated that this project will renovate approximately 3,241 square feet of old ICU and Common space for aforementioned functions. This project will aid the medical center in designing a Veteran-centric health care system with the required infrastructure to help Veterans navigate the healthcare delivery system and receive coordinated Specialty and Primary care. This project should reduce waiting times by addressing non-face-to-face care. This project supports the Specialty Care program and the Wound Care Primary Care program. Specialty Care is fast growing and is a multidisciplinary approach to our Veterans Health Care needs. Specialty Care has outgrown its current space by virtue of needing space for the Infusion Clinic and needs to expand into the old ICU space. The facility doesn't currently have permanent space for an Infusion Clinic or a Wound Care Suite and this project provides permanent space for both. To accomplish the above; it is estimated that approximately 3,016 square feet of old ICU space will have to be renovated for Specialty Care. This project will also provide a wound care suite in permanent space which will require approximately 225 square feet of old ICU space/Common space to be renovated and converted from Specialty Care to Primary Care. The exact allocation of space remains to be determined. ADDITIONAL NOTES: The project is to improve patient, visitor, and employee environment and increase patient, visitor, and employee privacy. This project improves potential compliance deficiencies with safety standards. The hazards encountered by patients subject them to safety hazards not present in other locations. Support service functions (trash, medical waste, logistics, and engineering) are busy and constant during normal business hours and the area is not customer friendly for patients, visitors, and employees. This project will Consideration is to be given for women/family Veteran groups and family restrooms. Energy conservation measures will be exercised in the project. The renovations will replace antiquated heating and ventilation systems with upgraded and ASHRAE 90.1 Energy Efficient systems. Plan to install insulation within interior walls for sound dampening and to help with temperature control; install energy efficient lighting; replace pneumatic heating, ventilating and air conditioning (HVAC) with Direct Digital Control; and plan to fix lack of insulation problem with window frames. Plan to install more efficient water system. From this, the energy engineer, Doug Pollock, calculated the numbers shown on the energy tab of the Gap Support tab. Parking won't be affected. Specialty Care and Common space will be impacted. Preliminary Requirements include but are not limited to: The A/E shall investigate existing spaces and systems prior to 25% submission and provide a detailed analysis of existing system at the 25% review meeting. At the 50% submission, the A/E shall have all major components identified including architectural, HVAC, electrical, and telecommunications. All components shall have an associated product data sheet and cost to be included in the handbook and cost estimate. During the 50% submission design review, the A/E shall present on project phasing and shall be fully developed at the 75% design review. The Government must retain rights to all associated software and have full access to all elements of the System. At no point can the Government be locked out of the System.