C1DA--534-21-709 - EHRM Data Center Feasibility Study (VA-21-00062709)

INTRODUCTION: In accordance with Federal Acquisition Regulation (FAR) 10.002(b)(2), this Sources Sought Notice is for market research and information purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). The Department of Veterans Affairs, Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is conducting a market survey and is seeking qualified Architect-Engineering (A-E) firms to provide professional A-E Services for a feasibility study to determine a suitable location and subsequent project for replacing the existing Data Center at the Ralph H. Johnson VA Medical Center, Charleston, SC. PROJECT DESCRIPTION: The purpose of this feasibility study is to determine a suitable location and subsequent project for replacing the existing Data Center at the Ralph H. Johnson VA Medical Center (RHJ VAMC) located in Charleston, SC. The size and configuration of the existing Data Center (DC) at the RHJ VAMC will not support the Electronic Health Record (EHR) deployment planned for 2026. In addition, Veteran enrollment at the RHJ VAMC is expected to grow 45% over the next 10 years; emphasizing the need for adequate information technology (IT) infrastructure to support future expansion. The requirements of the feasibility study are as follows: Complete assessment of the existing Data Center: Determine current usage and possible consolidation of system infrastructure: Validate the number of cabinets. Validate electrical load UPS output. Validate HVAC system. Validate main fiber distribution area (MDA) location. Analysis of space and creation of space requirements plan. Study to propose system migration plan of action and milestones to commission new facility. Complete assessment of the space required for the new Data Center: Feasibility study shall consider requirements for a medium sized Data Center as described in the Infrastructure Standard for Telecommunications Spaces - Version 3.0. Analysis of space and creation of space requirements plan. At a minimum the following possibilities should be considered: Assess structural capability to place new dc on an existing structures roof top. Assess internal space within existing building(s) to identify any area that could support a rectangular room approximately 1800 sq. ft. that has a floor-to-floor height of roughly 12 (ideal). The intent of this assessment is to identify potential space to consider options such as creating a clinical or admin lease to move a function off campus to support this critical RHJ VAMC Data Center Feasibility Study Page 2 of 4 infrastructure within existing space. Some examples would be a dental clinic, gym space, large chapel space etc. Identification of these spaces within the existing buildings provide more options to consider. Allocate parking space west of existing parking structure to allow for new DC construction. This will give space to build and incorporate PSRDM requirements for this type of function. Assess all OIT space to include imaging labs, warehousing, and storage, clerical and administrative, to see if this vacated space could provide the basic dimensions in 2. above for consideration. This has been done at several sites where all the OIT function moved off campus into a lease. Assess placing the DC on the third-floor parking structure. One recommendation would be to utilize the space where the ramp would extend up to future decks if there was not going to be any additional floors added. This space is approximately 40 x48 . Assess loading dock area plan south of the facility off Alpha Drive to build a second-floor data center. Assess site plan east of the loading dock off Alpha Drive where there is currently outside dining to build a second-floor data center. Analysis of safety and security measures for critical infrastructure. Study and report on projected requirements for DC infrastructure including electrical, HVAC, structural, life safety, and security requirements. New Data Center facility shall include scalability and be designed for future expansion. Conduct an alternative analysis with positives/negatives and cost estimates. At a minimum, the following must be considered (at least two options for c and d shall be included): Renovate existing DC space. Renovate another area and relocate DC equipment. Construct new DC as an addition to an existing structure. Construct new DC structure outside of the current footprint. This study shall analyze the practicality of accomplishing a Data Center construction project by expanding on the Ralph H. Johnson VAMC property. Study shall include specific impacts and overall phasing plan for each of the courses of action (COA). The study will also identify those issues that can pose significant risks, including: Consider site risks due to flood elevations, foundations, and seismic activity. Inpatient and outpatient dissatisfaction associated with dust, noise and vibration generated by seismic and renovation-type construction activities inside occupied healthcare buildings. Limited and delayed patient access due to parking shortages, utility outages and detours. Increased life safety hazards due to ongoing construction activity, including heavy equipment and increased vehicular traffic. Increased community concerns due to traffic, noise, vibration, and other construction related activities. Proximity to Electromagnetic Interference (EMI) generating sources, such as medical diagnostic equipment. Page 4 of 4 Other Specific Study Requirements: Determine concept to migrate and decommission current Data Center to be repurposed for other medical service needs. Determine phasing plan to identify minimal disruption to Medical Center operation. For conducting the study and analysis of alternatives, the A/E shall utilize, but not be limited to, references for design available from the VA Technical Information Library (TIL): Infrastructure Standard for Telecommunications Spaces - Version 3.0 (va.gov) or from the VA COR, as applicable. Security requirements shall be in accordance with the Physical Security and Resiliency Design Manual (PSRDM). A/E shall ensure conformance to the VA Office of Information Technology Infrastructure Standard for Telecommunications Spaces. All final feasibility recommendations shall be coordinated with RHJ VAMC Engineering, VA Healthcare Environment and Facilities Programs (HEFP), VA Enterprise Data Center and Solutions Delivery teams for approval. The A/E shall provide the feasibility study report, conceptual drawings, recommendations, and cost analysis. PROCUREMENT INFORMATION: The proposed project will be a competitive, firm-fixed-price contract for design outlined in FAR Part 36.6 Architect-Engineer Services Selection Procedures. The North American Industry Classification System (NAICS) code 541330 Engineering Services (size standard $16.5 million) applies to this procurement. This project is planned for advertising in November of 2021. In accordance with VAAR 836.204, the magnitude of construction is between $100,000 and $250,000. The duration of the project is currently estimated at 180 calendar days from the issuance of a Notice of Award. However, the results and analysis of the market research will finalize the determination of the procurement method. The type of socio-economic set-aside, if any, will depend upon the responses to this notice and any other information gathered during the market research process. CAPABILITY STATEMENT: Respondents shall provide a general capabilities statement in the following information: Section 1: Provide company name, DUNS number, company address, Point-of-Contact name, phone number and email. Section 2: Provide company business size based on NAICS code 541330. Also, provide business type (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, Hub Zone Small Business, etc.). Section 3: Provide a Statement of Interest in the project. Section 4: Provide the type of work your company has performed in the past in support of the same or similar requirement. Please provide the following in your response: A detailed description of no more than three (3) contracts that your company has performed within the last five (5) years that are of comparable size, complexity, and scope to this requirement. Include the project name, project owner and contact information as this person may be contacted for further information, project scope, project size (Example: square footage), building use (Example: Medical Facility, Office Building, etc.), project dollar value, start and completion dates. Additionally, please include an explanation of how the contracts submitted relate to the project described in this requirement. Describe specific technical skills and key personnel your company possess to perform the requirements described under description of work. Describe your Self-Performed effort (as either a Prime or Subcontractor). Describe Self-Performed work in terms of dollar value and description. **Self-Performed means work performed by the offeror themselves, NOT work performed by another company for them for any of the project examples provided. Section 5: Provide the offeror s current workload and availability of adequate staff to manage and complete this project within the period of performance outlined under procurement information. It is requested that interested contractors submit a response (electronic submission) of no more than 6 single sided pages that addresses the above information. This response must be submitted as a single application-generated (not scanned) PDF document that is less than or equal to 4MB in size. Please note that hard copies will not be accepted. Responses shall be submitted via email to the primary point of contact listed below by November 29, 2021 at 2:00 PM ET. No phone calls will be accepted. The Capabilities Statement submitted in response to this Sources Sought shall not be considered a bid or proposal. This notice is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited. No evaluation letters and/or results will be issued to the respondents. After completing its analyses, the Government will determine whether to limit competition among the small business categories listed above or proceed with full and open competition as other than small business. At this time, no solicitation exists. If a solicitation is released it will be synopsized on Contracting Opportunities at https://beta.sam.gov/ . It is the potential offeror's responsibility to monitor this site for the release of any solicitation or synopsis. Contracting Office Address: VHA Program Contracting Activity Central (VHA-PCAC) 6150 Oak Tree Blvd. Suite 300 Independence, OH 44131 Primary Point of Contact: Sharese McKinney Contract Specialist contact@example.gov