C1DA--Comissioning of Replace Elevators -- Fort Wayne 610A4-26-201

Statement of Work for Commissioning of Project 610A4-26-201, Replace Elevators 1.0 Title of Project: Commissioning of Project 610A4-26-201, Replace Elevators Fort Wayne for the VA Northern Indiana Health Care System Fort Wayne at 2121 Lake Ave, Fort Wayne, IN 46805. 2.0 Background: The Department of Veterans Affairs (VA) will Replace Three Elevators in Building 1 at VA Northern Indiana Health Care System, Fort Wayne Campus, 2121 Lake Ave, Fort Wayne, IN 46805. 3.0 Purpose: Commissioning: Procure a qualified, independent Commissioning Agent (CxA). The CxA is responsible for managing the Cx team, overseeing all Commissioning activities, and ensuring the process is carried out without influence from the design or construction teams. For this document, 'CxA' includes the Commissioning Agent, their staff, or other appointed team members, all of whom must remain independent from other project teams.
Constructability and Coordination review: Have a qualified building professional to independently review the 100% Contract Drawings and Specs. The review should identify potential issues that could affect the construction schedule, cost, or quality before bidding begins. 4.0 Objectives: Commissioning: The project's goal is for the Commissioning Agent (CxA) to handle all commissioning work, reviewing designs, checking construction, confirming everything works, and overseeing the warranty period. These steps cover Design, Construction, Acceptance, and Warranty Phases. The CxA is an independent representative of Veterans Affairs.
Commissioning is a systematic process to verify that building systems perform as intended. This must align with the construction documents and the VA s operational needs. The process covers system documentation, equipment startup, control system calibration, testing and balancing, performance testing, and training. In construction and post-occupancy phases, commissioning aims to meet these contract objectives: Verify that equipment and systems are installed as required and that the manufacturer's instructions are followed Verify and document proper integrated performance of equipment and systems. Verify that Operations & Maintenance documentation is complete. Verify that all components requiring servicing can be accessed, serviced, and removed without disturbing nearby components, including ducts, pipes, cabling, or wiring. Verify that the VA s operating personnel are adequately trained to enable them to operate, monitor, adjust, maintain, and repair building systems in an effective and energy-efficient manner. Document the successful achievement of the commissioning objectives listed above.
1. The commissioning process does not diminish or reduce the responsibility of the Design A/E or construction Contractor(s) to provide a finished, fully functioning product.
The CxA shall perform these services in accordance with the Department of Veterans Affairs Whole Building Commissioning Process Manual and TIL Master Construction Specifications (PG-18-1), Section 01 91 00 General Commissioning Requirements. Commissioning Services include the services identified in the Whole Building Commissioning Process Manual for the design phases identified below. Refer to Whole Building Commissioning Process Manual for complete description of services. The manual is available at: https://www.cfm.va.gov/til/Cx-RCx/CxManual.pdf
The major scope items for this construction project include the following:
Systems To Be Commissioned System Description Conveying Equipment Elevators Interface with other systems (fire alarm, etc) [ASTM testing and certification by others] Electrical Medium-Voltage Electrical Distribution Systems Medium-Voltage Switchgear, Medium-Voltage Switches, Underground duct bank and distribution, Pad-Mount Transformers, Medium-Voltage Load Interrupter Switches, Grounding & Bonding Systems Witness 3rd party testing, review reports Lighting & Lighting Control** Systems Emergency lighting, occupancy sensors, lighting control systems, architectural dimming systems, theatrical dimming systems, exterior lighting and controls Lightning Protection System Witness 3rd party testing, review reports Communications Security Emergency Call Systems Witness 3rd party testing, review reports Integrated Systems Tests Loss of Power Response Loss of power to building, loss of power to campus, restoration of power to building, restoration of power to campus. Fire Alarm Response Integrated System Response to Fire Alarm Condition and Return to Normal Table Notes ** Denotes systems that LEED requires to be commissioned to comply with the Fundamental Commissioning pre-requisite.
The following is the Contract Document Submission crossover chart that identifies Contract Drawing Submission identification and the corresponding Whole Building Commissioning Process Manual identification for this project:
No. Contract Document Submission Whole Building Commissioning Process Manual 1 Schematic Submission SC 2 Design Development Submission DD 3 Construction Document Submission CD 4 Construction Document Bid Set Submission CDBS 5 Final Construction Document Final Design Documents
Commissioning Agent Qualifications: The CxA shall be working through, and reporting to the VA Construction COR. The CxA will be paid by the VA.
Commissioning References: https://www.cfm.va.gov/til/Cx-RCx/CxManual.pdf TIL Master Construction Specifications (PG-18-1), Section 01 91 00 General Commissioning Requirements. This document can be found at https://www.cfm.va.gov/til/spec.asp Construction Project Specifications: To be developed in the design phase. Construction Project Drawings: To be developed in the design phase.
Constructability and Coordination Review: Intent The intent of the Contract Document Review is to provide an independent, comprehensive and structured Constructability and Coordination review of the 100% Submission Contract Document Drawings and Specifications by a qualified construction industry professional(s) to reduce the impact to project construction schedule, cost and quality prior to Bidding.
Review Qualifications Reviewer qualifications must include the following: Reviewer must be experienced in managing contracts, reviewing submittals/ RFI s, participating in progress meetings and have a thorough knowledge of building materials, building techniques, building codes, regulations and sequence of construction. A minimum of 5 years of Contract Document Review experience.
Provide reviewer qualifications/ resume for VA review and approval by the VA Design COR prior to commencement of the review.
Review Checklist Contract Document reviewer to provide the proposed Contract Document Review checklist for review and approval by the VA Design COR prior to commencement of the review.
The Review Checklist should include, but not be limited to the following review areas:
Correct Conflicts (inconsistencies, errors and omissions) Between drawings and specifications Between drawings Between specifications Between all disciplines Clarify Requirements (ability to perform the work) Phasing Staging/ Storage Exterior envelope Buildability Schedule The Contract Document Review is to be completed 21 calendar days after receipt of the 100% Submission Contract Document Drawings and Specifications from the VA and VA approval of the Reviewer Qualifications and Review Checklist. The A/E schedule will be provided to the Reviewer once it has been established.
Deliverables
Before Review Reviewer qualifications/ resume Review checklist After Review Write-up identifying Contract Document Review findings in spreadsheet format Marked-up Drawings as required to convey intent of review findings Marked-up Specifications as required to convey intent of review findings
References VA Master Construction Specifications: https://www.cfm.va.gov/til/spec.asp VA Design Manuals: https://www.cfm.va.gov/til/dManual.asp VA Design Review Checklists: https://www.cfm.va.gov/til/aeDesSubReq.asp VA Whole Building Commissioning Process Manual: https://www.cfm.va.gov/ til/ cx-rcx/ cxmanual.pdf
5.0 Scope of Work: The Commissioning firm shall furnish professional services as a commissioning agent and consultant to the VA for 610A4-26-201, Replace Elevators, Fort Wayne, and the Whole Building Commissioning Process Manual. The Commissioning agent shall certify that the design and construction meet Federal Mandates. The commissioning authority verifies the performance of the components and systems and, to ensure design requirements are met, develops a commissioning plan, including commissioning or requirements in construction documents, verification of installation and performance of commissioned systems (testing and system monitoring), operation/maintenance manuals and training, and a commissioning report. The SOW also includes a Constructability and Coordination review of the 100% Submission Contract Document Drawings and Specifications.. 6.0 Performance Period: The design period of performance for this project is 180 calendar days from the award date. The construction period of performance will be developed and finalized during the design period of performance. 7.0 Place of Performance: Work will mainly take place at the contractor s office. Work is also required at the VA Northern Indiana Health Care System, Fort Wayne. No work at the Government site on Federal Holidays or weekends, unless approved by the Contracting Officer (CO) or their Representative (COR). 8.0 Contract Award Meeting: The contractor must not start work until the CO has held a kick-off meeting or said a meeting is not needed. 9.0 Specific Mandatory Tasks and Associated Deliverables: Commissioning Based on activities identified in the VA Whole Building Commissioning Process Manual Design Phase SC Schematic Submission Work with A/E to develop and provide the Owner s Project Requirements (OPR). Review A/E Design Narrative/ Design Requirements Review of Basis of Design (BD) Submission and provide Design Phase Commissioning Issues Log Provide Design Phase Commissioning Plan/ Schedule Provide Outline Commissioning Specifications Attend SC Design Review Meeting SC A/E Design Review Comment Follow-up - Incorporate into revised Design Phase Commissioning Issues Log
DD Design Development Submission Review/ update the current A/E Design Narrative/ Design Requirements Review 35% Schematic Design Submission and update Design Phase Commissioning Issues Log Set up and attend Controls Meeting No. 1 with A/E and provide meeting minutes Provide updated Design Phase Commissioning Plan/ Schedule Provide Draft Construction Phase Commissioning Plan/ Schedule Provide Draft Commissioning Specifications Attend DD Review Meeting DD2 Design Review Comment Follow-up - Incorporate into revised Design Phase Commissioning Issues Log
Construction Documents/ CD Review/ update/ reconcile the current A/E Design Narrative/ Design Requirements Review Submission and update Design Phase Commissioning Issues Log Provide updated Design Phase Commissioning Plan/ Schedule Provide updated Construction Phase Commissioning Plan/ Schedule Provide Preliminary Commissioning Specifications Provide Preliminary Pre- Functional Checklists (PFC s) Provide Preliminary Systems Functional Test Procedures (FPT s) Set up and attend Controls Meeting No. 2 with A/E and provide meeting minutes Attend CD Review Meeting CD Design Review Comment Follow-up Incorporate into revised Design Phase Commissioning Issues Log
Construction Document Bid Set/ CDBS Review/ update/ reconcile current A/E Design Narrative/ Design Requirements Review Submission and update Design Phase Commissioning Issues Log Provide updated Design Phase Commissioning Plan/ Schedule Provide updated Construction Phase Commissioning Plan/ Schedule Provide Final Project Commissioning Specifications Provide Draft Pre-Functional Checklists (PFC s) Provide Draft Systems Functional Performance Test Procedures (FPT s) Set up and attend Controls Meeting No. 3 with A/E and provide meeting minutes Attend CDBS Review Meeting CDBS Design Review Comment Follow-up Incorporate into revised Design Phase Commissioning Issues Log
Final Construction Document Submission/ Final Design Documents Provide Final Design Narrative Review Final Construction Document Submission and update Design Phase Commissioning Issues Log Provide updated Construction Phase Commissioning Plan/ Schedule Provide Final Commissioning Specifications Provide Design Phase Commissioning Report
Construction Phase Set up and lead Construction Phase Commissioning Kick Off Meeting and prepare meeting minutes. Update Construction Phase Commissioning Plan to reflect team members Provide a Commissioning Duration Schedule Review all pertinent project Shop Drawings, Submittals, RFI s and Change Orders necessary to support the Commissioning Process and provide comments Set up and run a Construction Phase Controls meeting with the DDC Programmer, A/E Commissioning Agent and VAMC Periodically Review and Update Construction Phase Commissioning Plan as necessary based on work completed in the items above Conduct Site Visits and provide Site Observation Reports and updated Construction Phase Commissioning Issues Log Attend monthly Construction Phase Commissioning Team Meetings (by telephone) and develop Meeting Agenda and Meeting Minutes Develop Final Pre-Functional Checklists (PFC s) Develop Final Systems Functional Performance Testing (FPT s) Procedures Review Operations and Maintenance Manuals submitted by Contractors and update the Construction Phase Commissioning Issues Log Review Contractor Equipment Startup Checklists, and update the Construction Phase Commissioning Issues Log
Acceptance and Testing Phase Provide Executed Functional Performance Tests and supporting documentation Provide Long Term Trend Data and Analysis of integrated system performance Prepare Project Systems Manual Review and attend contractor required training as required in the specifications Provide Final Commissioning Report
Warranty Phase Provide current Commissioning Issues Log
Constructability and Coordination Review Reviewer qualifications/ resume Review checklist Write-up identifying Contract Document Review findings in spreadsheet format Marked-up Drawings as required to convey intent of review findings Marked-up Specifications as required to convey intent of review findings
Attachment A: Schedule of Deliverables
Deliverable No. Item Quantity Due Date 1 Schematic Submission
40 calendar days from NTP to SC 2 Design Development Submission 1 84 calendar days from NTP to DD
3 Construction Document Submission 1 128 calendar days from NTP to CD 4 Construction Document Bid Set Submission 1 157 calendar days from NTP to 95% CDBS
5 Final Construction Document 1 180 calendar days from NTP to 100% FDD 6 Construction Phase 1 TBD, based on final Construction Schedule 7 Acceptance and Testing Phase 1 TBD, based on final Construction Schedule 8 Warranty Phase
1 TBD, based on final Construction Schedule
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SUBMITTALS INSTRUCTIONS: All interested and capable vendors are to submit a hard copy SF330 package for review. The SF330s can be delivered to the address below (only):
Department of Veterans ATTN: Eric Sweatt Network Contracting Office (NCO) 10 8888 Keystone Crossing Suite 325 Indianapolis, IN 46240 Solicitation: 36C25026R0023
The package must be received in government control no later than 1/15/2026 at 11:00 A.M. EST. This is only for this location; no other locations are to be included.
EVALUATION CRITERIA: The government will evaluate each potential contractor under the terms of its: Professional qualifications necessary for satisfactory performance of required services. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Capacity to accomplish the work in the required time. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Location in the general geographical area of the project and knowledge of the locality of the project; provided that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract change to include drafting statements of work cost estimates. A selection board has been appointed to complete the functions required by FAR 36.602-3, under the short selection process outlined in FAR 36.602-5(a).
END OF ANNOUNCEMENT