C5613378-D, Staff Medical Monitoring Services

This contract is a Master Agreement established by the California Department of Corrections and Rehabilitation and California Correctional Health Care Services to procure Staff Medical Monitoring Services on an as-needed basis for employees, volunteers, and other individuals across designated facilities, fire conservation camps, parole offices, and programs listed in Exhibit F. The Contractor will be compensated based on all-inclusive rates specified in Exhibit B-1, a detailed Excel rate sheet that covers every associated cost including labor, personnel, transportation (travel, per diem, fuel, mileage), materials, supplies, tools, equipment, permits, licenses, taxes, fees, and freight charges. Services encompass a range of medical evaluations such as seasonal influenza vaccination and chromium medical examinations, case contact investigations using standardized forms, and electronic medical opinions provided at no additional cost to the State, all performed in strict compliance with federal, state, and local regulations, as well as the Authority Having Jurisdiction. The Agreement spans from July 1, 2026, to June 30, 2029, with potential for renewal if anticipated in the solicitation, and performance is required across the entire state of California. The Contractor must maintain active state and local licenses and certifications for all personnel providing services and must demonstrate adequate staffing and resources to ensure timely service delivery at all locations; failure to meet service timelines may compel the Contractor to assign additional resources, including subcontractors, at no extra cost to the State. Mandatory insurance requirements include workers’ compensation coverage or approved self-insurance, and professional liability insurance with minimum limits of $1 million per claim and $3 million annual aggregate. All personnel must comply with security protocols, including potential fingerprinting and background checks through the California Department of Justice, and contractors must notify the State in writing of any personnel changes and return state-issued identification upon termination. The bid evaluation process is strictly price-based at 100%, with awards going to the lowest responsible bidder whose proposal meets all solicitation requirements, including comprehensive submission of Exhibit B-1, signed certifications, and compliance with all mandatory forms. A Disabled Veteran Business Enterprise incentive of up to 5% may be applied to bids, and invoices must be submitted monthly in arrears as PDFs with specific identifying information, paid via electronic submission or mail under detailed formatting requirements. The Contractor must also comply with HIPAA through the Business Associates Agreement, the ADA, state conflict of interest laws, and environmental regulations, with violations subject to penalties under the Public Contract Code. All bid submissions must be delivered electronically in PDF format by