Calibration/Maintenance of Biomedical Test, Measurement and Diagnostic Equipment Services

The contract solicitation HT941026RFI0005 seeks qualified vendors to provide calibration and preventive maintenance services for biomedical test, measurement, and diagnostic equipment within the U.S. Naval Hospital Yokosuka enterprise, with performance locations including Yokosuka, Iwakuni, and Diego Garcia. The contractor must furnish trained technicians, all necessary supplies, and transportation to perform services in accordance with original equipment manufacturer specifications and under the strict requirements of ISO 17025 and ANSI Z540.3 calibration standards, as mandated by DHA-AI 6430.11. Compliance with Federal, State, and Local laws, U.S. Navy regulations, DHA instructions, and Joint Commission requirements is mandatory. Only OEM-trained and NASED-certified personnel are authorized to perform repairs or upgrades, and any identified repair must be preceded by a quoted cost that receives government approval before execution. All work must be completed with accuracy, timeliness, and professional quality, and the contractor must submit an itemized report of all corrective maintenance and calibration certifications upon completion, returned along with the equipment to designated U.S. Navy facilities in Japan. The contract encompasses a 12-month base period with four option periods and a potential six-month extension, with performance occurring at the contractor’s facility, a subsidiary, or a subcontractor’s site. The contractor is required to designate a primary point of contact who must be available during normal business hours for communication regarding scheduling, coordination, invoicing, and issue resolution, and any change to this POC must be reported in writing within two business days. Invoices must be submitted via PIEE/WAWF within 30 days of work completion and must include the contract or delivery order number. The government retains unlimited rights to all deliverables, including reports, work plans, and calibration documentation. Although this solicitation is currently in the sources-sought phase and no pricing or CLIN structure has been released, the agency office in Camp Pendleton, California, is managing the procurement under NAICS code 811210 with no set-aside designation. The final RFP will determine award criteria, but performance must strictly adhere to the outlined technical, administrative, and compliance standards.