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Catering for Main Library Opening Events

Active
940RFP090126State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Charlotte Mecklenburg Library is seeking a full-service catering partner for two events celebrating the opening of the New Main Library in April 2027. The requirements include a Staff Celebration and Preview on April 26 for approximately 500 guests and a Donor Recognition and Celebration Event on April 29 for approximately 1,000 guests. The selected vendor must provide comprehensive services including menu development, food and beverage service, professional staffing, setup, and strike, as drop-off catering is explicitly prohibited. This solicitation, numbered 940RFP090126, requires responses by September 30, 2026. While the library is looking for a partner to handle both events, there is a possibility that the work will be split between two caterers. Final details regarding menus, staffing, and guest counts will be determined collaboratively after the contract is awarded. The library does not guarantee a minimum quantity of services or the award of both events to a single vendor.

General Info

Full-service catering for two Charlotte Mecklenburg Library events in April 2027.

Agency

North Carolina → Charlotte Mecklenburg LibraryView Agency

NAICS

722320 - CaterersView NAICS

Place of Performance

NC, USA

Set-Aside

NONE

Documents

(1)

CML Catering RFP Final.pdf

PDF

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyNorth Carolina → Charlotte Mecklenburg Library
Contacts1 person available
OfficeNC, USA
Organization / Agency
North Carolina → Charlotte Mecklenburg Library
View Agency Profile
Office AddressNC, USA
Contacts
Walter Freeman

Full Description

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The New Main Library Grand Opening catering needs include two events during the week of April 26, 2027. Dates, times, final attendance, service locations, and program elements are preliminary and may change as planning continues. •Staff Celebration & Preview – April 26, 2027, 10:00 a.m.–3:00 p.m. (approximately 500 guests) •Donor Recognition & Celebration Event – April 29, 2027, 5:00-8:00 p.m. (approximately 1,000 guests) The successful firm will serve as the library’s full-service catering partner for both events, providing menu development, food and beverage service, professional staffing, setup, replenishment, clearing, and strike. Drop-off catering will not meet the requirements of this RFP. Final menus, quantities, staffing, bar locations, and service details will be developed collaboratively after award, following site access and confirmation of the event programs. This RFP is intended to support vendor selection; it is not a request for final guaranteed menus or a final staffing schedule. There is a possibility the events will be split between two caterers. The library does not guarantee a minimum quantity of services, number of guests, event dates, event scope, or award of both events.

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