Catering Services- R de Chaud

The Department of National Defence is soliciting offers for catering services at the Régiment de la Chaudière in Beauceville, Québec, to provide three hot meals daily—breakfast, lunch, and dinner—for approximately 50 personnel during training periods. Services are required under a firm contract running from June 25, 2026, to June 24, 2027, with an optional one-year extension available under identical terms. Meals must be delivered in clean, odor-free vehicles free of rodent or insect activity, and include disposable place settings for each serving. The contractor must prepare both regular and vegetarian meal options, ensure proper on-site validation of food distribution ratios, and include a 5% allowance for second servings in all pricing. Deliveries must meet strict time specifications: breakfast by 7:00 a.m., lunch by 12:00 p.m., and dinner by 5:00 p.m., with services potentially required on weekdays, weekends, and statutory holidays. The requirement is restricted to Canadian suppliers and those from trade agreement partners, and all bidders must possess a valid Procurement Business Number. Offers are evaluated on mandatory pass/fail criteria including professional status, delivery capability, and meal variety, with award going to the lowest-priced compliant offer. The contract imposes rigorous compliance obligations, including adherence to the Access to Information Act, anti-forced labor provisions, and international sanctions limitations, as well as full compliance with the Criminal Code regarding human trafficking. Contractors must maintain complete financial and operational records for at least seven years after final payment and settlement of claims, and all records are subject to government access. Invoicing must include detailed expenditure lines, Applicable Taxes listed separately with valid registration numbers, and must be submitted to svctechcontrat-facturation@forces.gc.ca; payment is due within 30 days of receiving a conforming invoice. The contractor is solely responsible for charging accurate taxes, ensuring insurance coverage as needed, and complying with Canada’s Code of Conduct for Procurement. Failure to meet certifications provided in the offer, including those concerning eligibility and ineligibility, constitutes a breach of contract. The contractor must also affirm in writing that no contingency fees were paid for the solicitation or award process. All communications and questions must be directed to the designated point of contact, and submissions require completed annexes including the Offer Submission Form and Offeror Declaration Form, with proposals evaluated based on technical compliance and lowest price. The Department retains the right to inspect