Catering Services - Régiment du Saguenay

The Department of National Defence, Government of Canada, is soliciting offers for catering services to support the Régiment du Saguenay in Jonquière, Québec, with services required from July 6, 2026, to August 5, 2026, for approximately 45 personnel during training activities. The contractor must provide daily hot and cold buffet meals, including breakfast, lunch, and dinner, with specific quantities outlined as 945 breakfasts, 630 lunches, 720 dinners, and 502 lunch boxes, all prepared in both regular and vegetarian varieties to accommodate dietary needs. Meals must be delivered in clean, odor-free vehicles free from pest contamination, and the delivery personnel are required to validate food distribution ratios on-site. Up to ten special deliveries may be requested with at least 48 hours’ notice. The contract is awardable under a lowest price technically acceptable (LPTA) model, where price constitutes 100% of the evaluation, but offers must pass mandatory technical criteria: proof of professional catering status, demonstrated delivery capability, and ability to provide both regular and vegetarian meal options. Non-compliance with any of these pass/fail gates results in rejection. The contractor must submit weekly invoices to [email hidden], detailing itemized expenditures excluding applicable taxes, with clear indication of whether the invoice covers partial or final delivery. Payment for undisputed invoices is guaranteed within 30 days of receipt in acceptable form, with a reset of the payment timeline upon correction of non-conforming submissions. Overdue payments accrue simple interest at the Average Rate plus 3 percent annually. The contractor is required to maintain an accounting system allowing Canada to audit records, which must be retained for seven years after final payment or until all claims are settled. All offers must be in Canadian dollars, include a 5% margin for second servings, and exclude taxes but include delivery and customs duties. Proposals must be structured into three distinct sections: technical, financial, and administrative forms, including the Offer Submission and Offeror Declaration forms, and submitted to the Department of National Defence Bid Receiving Unit by June 29, 2026, at 9:00 a.m. Only offers from entities with legal capacity to contract and a valid Procurement Business Number will be considered, and the contractor must comply with all applicable laws including the Criminal Code provisions on human trafficking. Insurance is the contractor’s sole responsibility and