Cationic Dewatering Polymer – Bull Hide WWTP

The City of Waco is soliciting bids for the supply and delivery of liquid cationic dewatering polymer in 275-gallon intermediate bulk containers for use at the Bull Hide Wastewater Treatment Plant, with a solicitation number RFB2026-044 and a response deadline of August 21, 2026. The contract requires full turnkey delivery including product, transportation, unloading, liftgate service, documentation, technical support, and safety equipment, all in compliance with detailed specifications outlined in Appendix D. Deliveries must be made F.O.B. Destination to the plant located in Lorena, Texas, with title and risk of loss remaining with the contractor until acceptance at the site. The product must meet strict quality standards including viscosity, solids content, specific gravity, and freedom from contamination, freezing, or heat damage, with a shelf life of six months under 5–30°C storage conditions. Each shipment must be accompanied by a Certificate of Analysis and traceability documentation by lot or batch number, with labeling requirements ensuring full visibility of manufacturer, purchase order number, delivery date, and carrier information. The contract term is one year beginning October 1, 2026, with an option for up to five one-year renewals contingent on performance, funding, and compliance. Routine deliveries must be completed within three business days, and emergency deliveries within 24 hours. Pricing is submitted per delivered gallon with no guaranteed annual volume, as the estimated 1,500 gallons is for planning purposes only. The award will be based on best value, not lowest price, evaluating multiple factors including cost, product quality, operational compatibility, vendor reputation, past performance with the City, and impact on historically underutilized businesses. Proposals must include mandatory pre-award documentation such as HB 89 compliance forms, conflict of interest disclosures, EFT authorizations, and certifications regarding debarment, litigation, and foreign terrorist organization ties. Vendors must be registered with a Unique Entity ID, and all submissions must be made through the City’s Bonfire e-Procurement portal or via sealed physical copies with electronic media, with fax and email submissions strictly prohibited. The City retains sole authority for inspection and acceptance at the delivery point and may reject shipments for nonconformity, including signs of product degradation or documentation deficiencies. Payment terms do not include specific remittance details but allow for offsets against outstanding debts, and pricing must exclude state and federal sales taxes due to the City