Charter Bus Services

Ysleta Independent School District is soliciting charter bus services through an informal request for proposals with a solicitation number of 226012RFP-Informal Addendum 1, open for responses until June 30, 2030. Proposals will be reviewed on an ongoing, incremental basis during the solicitation period, with awards made as responses are evaluated and accepted, prompting immediate notification to selected vendors. The procurement is structured to allow multiple awards and is driven by a best-value trade-off methodology rather than lowest price, with evaluation factors weighted as follows: purchase price at 40 points, vendor reputation and service quality at 25 points, alignment with district needs and lifecycle cost at 25 points, past performance with the district at 3 points, and other relevant factors at 7 points. Non-cost factors such as historically underutilized business participation and state-based employment are considered mandatory compliance items but carry no scoring weight. Vendors must submit detailed responses through the district’s E-Bid portal, with strict adherence to a 2,000-character limit per field and mandatory attachments including a Certificate of Insurance, criminal record check, equipment inventory, fee schedule, conflict of interest questionnaire, pricelist, and pre-employment affidavit. Pricing is requested via open line items for hourly, mileage, daily, layover, deadhead, overnight, and fuel surcharge rates, with all quotes required to be firm and fixed for the contract term. Performance must comply with Federal Motor Carrier Safety Regulations and USDOT standards, with services delivered FOB destination to district-operated campuses in Texas, and inspections conducted upon receipt. The district reserves rights to extend the contract through written modification or automatic extension without prior notice, and requires vendors to indemnify the district against claims arising from performance. Vendors handling protected health information must comply with HIPAA and may be required to execute a business associate agreement. Subcontractors must be fully disclosed, and all offerors must certify compliance with anti-lobbying statutes, fraud prevention, non-discrimination, Texas business authorization, and prohibition of contingent fees. Contract administration is managed primarily by Senior Buyer Cristina Vandeberg, with invoices directed to the district’s accounting department in El Paso, Texas. Packaging must follow good commercial practices with clear labeling of vendor and district identifiers, and no military or automated labeling standards apply. No contract value is specified due to unpopulated pricing fields, and the absence of mandatory UEI or CAGE codes means compliance with certain federal requirements