Chemicals to maintain Hydrolab and In-Situ Sondes

The City of Austin is soliciting chemicals, calibration standards, and reagents for the maintenance and calibration of Hydrotech Hydrolab and In-Situ Sondes used in water quality monitoring for parameters including pH, turbidity, conductivity, temperature, and dissolved oxygen. The solicitation, identified as IFB 6300 BYS1059, is an Invitation for Bids with a response deadline of August 13, 2026, and is open to vendors registered in Austin Finance Online. The estimated contract value is $488,700, covering annual estimates for buffer solutions, preventative maintenance services at a flat fee of $1,200, and a 25% markup on estimated material costs of $350,000. All deliverables must comply with NFPA safety ratings, the OSHA Hazard Communication Standard, and include valid Safety Data Sheets for hazardous materials; the use of carcinogens, mutagens, and teratogens is strictly prohibited. Shipments must be packaged according to good commercial practice, marked with the contractor’s and City’s information, container sequence, and packing list, with all packaging costs borne by the contractor. Delivery is F.O.B. destination, prepaid and allowed, with specific delivery points dictated by individual Purchase Orders. The City reserves the right to inspect and accept goods at the point of delivery, with non-conforming items subject to rejection. Pricing is evaluated under a Lowest Price Technically Acceptable or Best Value approach, depending on procurement context. Contractors must certify small business status, disclose use of minority, women, or disadvantaged business subcontractors, and affirm compliance with Texas laws prohibiting boycotts of Israel and engagement in LGBTQ+ conversion therapy. All intellectual property developed under the contract becomes the City’s exclusive property. The contractor must maintain insurance naming the City as additional insured, with carriers rated B+VII or higher by A.M. Best, and comply with public information act requirements if the contract exceeds $1 million. The contract administrator is Gwendolyn Byrd, with billing handled via email to [email hidden], and all submissions must occur through the Austin Finance Online eResponse portal.