This Solicitation opportunity from Cherokee Nation was posted on June 2, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Cherokee Nation Entertainment -ROLAND - Ballroom Projector Upgrade (Audio, Video & Control Upgrade)

Awarded

Procurement #164635State & Local

Submission Closed06/10/2026, 06:00:00 AM UTC

Contract Overview

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AI Contract Overview

The Cherokee Nation Entertainment IT/AV group is soliciting proposals for a comprehensive upgrade of the audio, video, and control systems in the convention center at Cherokee Casino & Hotel in Roland, Oklahoma. The project requires the purchase, delivery, and turnkey installation of an IP-based video distribution system, centralized control system, and enhanced audio infrastructure, with all work to be completed on-site under strict compliance with the Statement of Work. Bidders must demonstrate proven experience in casino environments, including a minimum of five years leading similar projects, and must assign key personnel with specific certifications: a CTS-I certified lead installer and a Level 2 QSYS programmer with at least three years of relevant experience. Proposals must include detailed documentation such as as-built drawings, equipment inventories with serial and IP addresses, wiring schedules, test data, manufacturer data sheets, and a thumb drive containing all software, configurations, and source code—all of which remain the exclusive property of Cherokee Nation Entertainment. The contract follows a best-value trade-off evaluation model, with technical ability and vendor qualifications weighted at 60% combined, total cost at 30%, and responsiveness to the SOW at 10%. Bidders must submit a complete cost proposal with line-item pricing for equipment, labor, and programming, and must guarantee pricing validity for 120 days. Special requirements include performance, payment, and maintenance bonds at 100% of contract value, insurance coverage with minimum five-year post-completion tail coverage and A.M. Best A:VII rating, and mandatory naming of Cherokee Nation as additional insured. Preference is given to Indian-owned businesses certified by the Tribal Employment Rights Office, with first priority to Cherokee Nation members. All submissions must be delivered electronically via email to [email hidden] with the exact subject line “CNE164635,” and must adhere to a structured five-section format with indexed tabs and chronological page numbering. No in-person, mailed, or faxed submissions are accepted. Final system acceptance is contingent upon successful on-site testing and commissioning conducted in the presence of CNE IT/AV personnel, with no equipment substitutions allowed without written approval. The project demands strict adherence to deadlines, with a pre-bid walk-through scheduled for June 4, 2026, and proposals due by June 10, 2026.

General Info

Upgrade IP video, control, and audio systems at Cherokee Casino Convention Center by June 10, 2026, with CTS-I and QSYS compliance.

Agency

Cherokee Nation

Contract Value

NAICS

238910 - Site Preparation Contractors

Place of Performance

OK, USA

Set-Aside

NONE

Awardee

pre-bid walk through June 4th,2026 at 2pm CST at the ROLAND Casino

Documents

RFP 164635: CNE ROLAND Ballroom Projector Upgrade

rfp

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseAwarded

PostedJun 2

Solicitation

AwardedOct 28

Contract was awarded

Submission Closed

06/10/2026, 06:00:00 AM UTC

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Organization & Contact Information

AgencyCherokee Nation

Contacts1 person available

OfficeN/A

Organization / AgencyCherokee Nation

Office AddressN/A

Contacts

Phil Walker

+1 (555) 000-0000

Full Description

The Cherokee Nation Entertainment IT/AV (“CNE”) group is seeking proposals for the purchase, delivery, and installation of an IP video distribution, control system, & audio upgrade for the convention center at Cherokee Casino & Hotel, Roland, Oklahoma.