Cheyenne Mountain Air Force Station - Generator Replacement

SYNOPSIS ARCHITECT-ENGINEER (A-E) SERVICES FOR CHEYENNE MOUNTAIN AIR FORCE STATION DESIGN FOR GENERATOR REPLACEMENT AND REPAIR DIESEL RESERVOIR THE U.S. ARMY CORPS OF ENGINEERS, OMAHA DISTRICT 19 May 2021 General Information: Document Type: COMBINED SYNOPSIS/SOLICITATION NOTICE Solicitation Number: W9128F-21-R-0063 Posted Date: 19 May 2021 Amendment: 0001 (25 May 2021) Original Response Date: 9 June 2021 (2:00 PM MST) Classification Code: C - Architect and Engineering Services 1. CONTRACT INFORMATION: This contract is being procured in accordance with the Selection of Architects and Engineers statute previously known as the Brooks A-E Act, as implemented in FAR Subpart 36.6. One firm will be selected for negotiation based on demonstrated competence and qualifications for the required work. The services will consist of 100% design and construction documents for Cheyenne Mountain Air Force Station (CMAFS) Generator Replacement and Diesel Reservoir Repair as described in project information. North American Industrial Classification System code is 541330, which has a size standard of $16,500,000 in annual average gross receipts over the past three years. This announcement is open to both Small Business (SB) and Other than Small Business (OTSB) A-E firms. Both SB and OTSB Offerors will be evaluated on the extent of participation of small business community (SBC) members in the performance of the acquisition. Offerors are required to meet the minimum mandatory total small business participation objective/target of 10% of total acquisition value to SBC members. Offerors proposing a higher objective/target than 10% may receive a more favorable evaluation for the appropriate evaluation factor. SBC members can propose work they will self-perform toward small business participation objectives. The small business subcontracting goals for this acquisition will be calculated based on the apparent successful Offeror(s) proposed small business participation objective (i.e. target percentage) of total acquisition value. The Subcontracting Plan is NOT required with this submittal. If a OTSB is selected for this contract, it must comply with FAR 52.219-9 regarding the requirement for a subcontracting plan on that part of the work it intends to subcontract. The subcontracting plan is not required with this submittal. The following informational subcontracting goals are to be considered: Award approximately 10% of the total subcontracting dollars to all SB concerns. The subcontracting plan is not required with this submittal but will be required with the fee proposal of the firm selected for negotiations. Selected and successful firm(s) will be required to comply with the subcontracting limitations as set forth by the FAR Clause 52.219-14 LIMITATIONS ON SUBCONTRACTING, wherein stated in pertinent part, "Services (except construction). The wages and benefits of service employees (see FAR 22.10) performing under these contracts must be at least equal to those determined by the Department of Labor under the Service Contract Act. Service wage rates will be determined relative to the employee's office location rather than the location of work. Additionally, in accordance with FAR Part 22.1303, all firms must complete their VETS-4212 report. Information can be found at the Department of Labor website https://www.dol.gov/agencies/vets/programs/vets4212, or call the service center at +1 (555) 000-0000; you will be asked to provide your company name, employer identification number (EIN), and DUNs number. Contract award is anticipated for September 2021. To be eligible for contract award, the Contractor must be registered in the System for Award Management (SAM). Registration is free and can be accessed at: https://betaSAM.gov. Ensure representations and certifications in SAM are current. 2. PROJECT INFORMATION: The A-E selected will be required to have sufficient staff, relevant knowledge and expertise, flexibility, and capability to provide a 100% design and construction documents for the CMAFS Generator Replacement and Repair Diesel Reservoir. A-E services may provide program of requirements development to include all required engineering studies for proper sizing and integration of the replacement units. Project Details: The following information represents the various project objectives as they are currently known. (a) Develop a design for replacing the six existing generators with an N+2 system capable of generating 12 Megawatts (MW) and Tier 2 emission compliant. (b) The design shall include a circulation system to prevent fuel stagnation within existing diesel fuel reservoir. As part of the design, the A-E shall evaluate the need for a water mitigation system to prevent ground water from seeping into the reservoir and the need for a diesel fuel polishing system. (c) The A-E shall evaluate the existing power plant major mechanical support systems and determine whether these systems can accommodate the operational requirements of the new generator sets. These systems include but are not limited to, material handling systems, lube oil heat exchanger, space cooling, industrial cooling, jacket water cooling, combustion air, exhaust cooling systems, fuel oil system, fire protection, industrial control system (ICS), electrical distribution, and diesel intake/exhaust. (d) The significant weight difference between the old generators and the new generators, including any changes in locations of the generators shall be evaluated for potential impacts on the spring and damper system supporting the Generator Bay. (e) The new generators will need remote and localize control systems. (f) The design shall require sequencing of the work such that one existing generator is removed followed by the installation, testing, and acceptance of one new generator, in order to maintain adequate electrical capacity from the generator system, at all time. Removal of existing generators and installation, testing, and acceptance of new generators shall continue, one at a time, until all new generators are installed, tested, and accepted. (g) The design shall address outdated fuel storage and provide a solution for the location(s) of the day tank(s) which meet(s) current building and fire codes while meeting operational requirements and maintaining reliability, sustainability, and survivability. (h) The new generators shall use industrial cooling systems and heat rejection systems. (i) The design shall address and provide for the combustion air and exhaust piping for the new generators. (j) The design shall address testing and commissioning of the new generators, generator control systems and all new ancillary systems and equipment. (k) The A-E shall perform a constructability analysis. The generator plant and diesel fuel reservoir must remain functional and ready for operation during the construction phase of this project. This will require the new and old systems being operational in parallel, including the control system(s). The design must determine the recommended means for maintaining the power plant operations and incorporate them into the construction requirements. In addition, the constructability analysis must conduct a structural and dynamic analysis of the generator building when adding equipment as well as the impact of additional weight (or reduced weight) on the springs and damper system. The analysis shall also include required designs for the hoists systems to remove the old generators and install the new generators. The analysis shall also evaluate and validate the existing power plant control systems have adequate capacity to control all new systems from this project. (l) Field investigations required to understand, interpret, and analyze existing systems and their condition, serviceability, and adequacy, especially as it pertains to capacity needs and integration with new design. (m) For every phase of the design the A-E shall provide up to date construction estimates for the project. (n) The existing fire sprinkler system that is in the present generator areas shall be evaluated for code compliance. In addition, the fire sprinkler systems shall be removed and replaced as necessary to remove and install the new generators. The revised sprinkler system shall be updated as necessary to handle the size and generation capacity of the new generators. (o) A fire and life safety analysis shall be conducted for the generators, diesel fuel tanks, and generator enclosures. The generator enclosure, diesel fuel tanks shall be made code compliant with current editions of National Fire Protection Association (NFPA) 101, and Unified Facilities Criteria (UFC). (p) The diesel fuel tanks shall be evaluated and any leaks into the potable water system shall be fixed. Estimated Construction Cost (ECC): The current ECC is approximately $63,400,000.00. Ref. DFARS 236.204 Disclosure of Magnitude. Anticipated Construction Strategy: It is expected the Government will issue a Design-Bid-Build stand-alone construction contract after successful completion of the design. Construction cost estimating will be accomplished for all design projects using the Micro-Computer Aided Cost Estimating System 2nd Generation (MII) software. All specifications shall be developed and edited using the SpecsIntact automated specification processing system. Firms should demonstrate experience with using and writing project specifications in the SpecsIntact processing system. The A-E shall use advanced modeling practices in conjunction with an integrated design approach to complete the project design. Advanced modeling is a subset of geospatial technologies as defined EM-1110-1-2909 GEOSPATIAL DATA AND SYSTEMS to include Building Information Modeling (BIM), Civil Information Modeling (CIM), Geographic Information Systems (GIS), and Computer-Aided Drafting (CAD). Required technologies, design deliverable, and bid set (electronic and hardcopy) format and requirements will be further described in the request for proposal (RFP). The A-E shall document their advanced modeling approach in an Advanced Modeling Project Execution Plan (PxP), submitted to the government for approval. Each PxP shall document advanced modeling practices, roles, and responsibilities for each project, as well as reiterate the technologies, formats, modeling standards, quality control procedures, and deliverable requirements dictated by each task order. The A-E shall have a robust knowledge of advanced modeling strategies, standards, and practices and shall be capable of delivering designs using a variety of tools and technologies to meet each set of task order deliverable requirements. Sustainable design shall be accomplished using an integrated design approach and emphasizing environmental stewardship; energy and water conservation and efficiency; use of alternative energy; use of recovered and recycled materials; waste reduction; reduction or elimination of toxic and harmful substances in facilities construction and operation; efficiency in resource and materials utilization; and development of health, safe and productive work environments. Integration of Federal and agency energy and sustainability mandates is required on all building facilities. Design and documentation shall utilize United States Green Building Council (USBGC), Leadership in Environmental and Energy Design A-E evaluation, Green Building Certification Institute, and Green Globes web-based certification methodology. The A-E may also be required to perform and/or evaluate sustainability and energy audits. Integration of current Antiterrorism and Force Protection (AT/FP) measures will be required. A-E will be required to design and specify cybersecurity measures for project control systems. The A-E will be required to use the DR Checks design review and checking system. 3. SELECTION CRITERIA: The selection criteria are listed below in descending order of importance. Criteria - a through - e are primary. Criteria - f through - h are secondary and will only be used as a - tie-breaker among firms that are essentially technically equal. Specialized Experience and Technical Competence Professional Qualifications Past Performance Capacity Knowledge of Locality SB/SDB Participation Geographic Proximity Volume of DOD Contract Awards PRIMARY CRITERIA: a. Specialized Experience and Technical Competence. Submittals shall demonstrate the specialized experience and technical competence to execute the types of project and activities as indicated above in paragraph 2, PROJECT INFORMATION, and in the bullet items below. Only relatable experience on completed construction projects or completed designs from the last five years should be included in the submittal. All projects cited shall identify design start/complete dates as well as the project size (construction cost, A-E fee, and scope). (SF 330, Part I, Section F) Experience in horizontal and vertical design of projects representative of those listed in paragraph 2. PROJECT INFORMATION; Experience with the generator size and functions listed in paragraph 2. PROJECT INFORMATION, and experience with an integrated campus approach that would provide connectivity between Electrical and Power Distribution Engineering including Generators, Controls, SCADA, Medium Voltage, Underground/Overhead, Communications, System Modeling, Field Data Collection/Validation as applied to System Modeling, Start Up/Testing and Commissioning.; System interconnectivity, phasing of new and existing power, and downstream impacts; Experience with construction phase services including participation in on-site partnering/pre-construction meetings; review of construction contractor's submittals for government approval and for information only; participation in site visits and furnishing inspection reports at critical points of construction; participation in start-up and commissioning of systems; attending warranty inspections; participation in lessons-learned sessions; preparation of operations and maintenance support information manuals; Experience with preparing specifications using SpecsIntact software and Unified Facilities Guide Specifications (UFGS); Experience with preparing cost estimates using Micro-Computer Aided Cost Estimating System 2nd Generation (MII) software; Experience with Department of Defense AT/FP design criteria and construction standards; Experience applying Advanced Modeling practices in conjunction with an integrated design approach to include BIM, CIM, GIS, CAD, and Facility Power Distribution System Modeling.; Experience with Sustainable Design and High Performance Sustainable Building design and construction concepts including energy efficiency, use of recovered materials, waste reduction, and pollution prevention, and using the third-party sustainability evaluation and certification process; Experience with Spatial Data Facilities Infrastructure (SDSFIE) and/or GEOBASE deliverables and standards. Experience with life safety and fire protection design of military facilities. b. Professional Qualifications. Firms shall demonstrate professional personnel qualifications and specialized experience in the design of generator replacement for key design disciplines. Key disciplines required to be performed by registered and licensed professionals are as follows: project management, facility planning, mechanical, electrical, fire protection, building commissioning, structural, Anti-Terrorism/Force Protection (AT/FP), communications engineering, cost estimating, geotechnical, sustainability manager, and land surveyor. Evaluation of these disciplines will consider education, training, relevant experience in design of power generation facilities, and longevity with the firm. Any past design and/or planning experience on USACE and Air Force military projects should be identified (SF 330, Part I, Sections E & G). All roles should show a minimum of ten (10) years of experience unless otherwise noted. Security Requirements: Firms shall provide resumes for the below personnel that can pass a National Agency Check with Inquiries (NACI) / T-1 background checks to get required access badges. Post award AE survey activities may require entrance into spaces that need a minimum of a Secret Clearance. AE firm shall declare a minimum of two designers that meet this clearance level in resumes below. Provide resumes for one (1) project managers (team leader) registered as a Professional Engineer or Architect. Provide resumes for one (1) designer in each of the following fields: structural (independent of civil), mechanical, and electrical engineering with each field professionally registered in the relevant professional field as an engineer. Provide a resume for one (1) designer in the Anti-Terrorism/Force Protection field. Designer shall be a registered Professional Engineer and have at least ten (10) years of experience and training related to compliance with Department of Defense AT/FP policy, standards and specifications. Provide a resume for one (1) designer in each of the following fields: life safety, facility planning, geotechnical (soil engineering); and communication distribution design (RCCD). Provide a resume for one (1) cost engineer with at least ten (10) years of experience as a cost engineer. Additional consideration will be given if the individual has a cost estimator professional certification. Provide a resume for one (1) commissioning authority (CxA) to lead the commissioning team. The CxA may be a mechanical or an electrical engineer and shall be a registered professional with a minimum of ten years of heating, ventilation, and cooling or lighting and power distribution design experience and shall have documented experience as a CxA on at least three projects. The Commissioning Agent should have experience with power plants including large generators. They should also have sufficient knowledge of implementation of cybersecurity measures. The CxA must be certified as a commissioning authority and have an active certification. The certification shall be performed by a recognized organization such as The Association of Energy Engineers (A-EE), American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRA-E), or similar such organization. Provide a resume for one (1) fire protection engineer who is a registered professional fire protection engineer with a minimum of ten (10) years dedicated to fire protection engineering, and has the following: passed the National Council of Examiners for Engineering and Surveys (NCEES) fire protection engineering examination. The fire protection engineer shall have an active license without any disciplinary actions. Provide a resume for one (1) advanced modeling or BIM manager with a minimum of ten (10) years dedicated to managing advanced modeling projects. Additional consideration will be given to managers with degrees, training, and/or certifications relevant to the advanced modeling platforms and technologies described in this contract. Provide a resume for one (1) cybersecurity designer. Cybersecurity designer must have at least five (5) years of professional experience in building and industrial control systems cybersecurity. c. Past Performance. Past performance on Federal/Institutional and other contracts with respect to the quality of work, cost control (maintaining the project construction cost below the programmed amount), and compliance with performance schedules, as determined by reports within the Contractor Performance Assessment Reporting System (CPARS) and other sources. (Note: Past Performance Questionnaires (PPQ) may be used to provide or supplement a firm's past performance with other than U.S. Governmental clients. Firms which choose to use the PPQ may obtain a PPQ standard form by submitting a request to the below referenced POC via email.) Past performance submittals should match projects submitted for Paragraph a. Specialized Experience and Technical Competence. d. Capacity. Capacity is the ability to complete the project within a reasonably aggressive schedule. Firms shall demonstrate the capacity to accomplish multiple $5,000,000 projects simultaneously with one of those being of the type and size described in Paragraph 2, PROJECT INFORMATION. The evaluation will consider the availability of an adequate number of personnel in key disciplines to complete the offeror's project execution strategy. The evaluation will consider the key persons identified in Sections D, E, and G of the SF330, as well as other available staff and information provided in Section H and Part II. A proposed Management Plan shall be presented that includes an organization chart (reference SF330, Part I, Section D) and addresses team organization (reference SF330, Part I, Section C), any anticipated sub-contractors or entities to supplement the design team, quality control procedures, cost control, coordination of in-house disciplines and consultants required to meet work capacity. The SF 330 shall clearly indicate the primary office where the work will be performed and the staffing at that office. (SF 330, Part I, Section H, Item 2). e. Knowledge of Locality. Submittals shall demonstrate knowledge of performing the type of projects and activities as described in the PROJECT INFORMATION section listed above for the facility and area around CMAFS, Colorado. The localized knowledge includes demonstration of working with the Air Force to execute projects described herein. Knowledge of geological features, climatic conditions, and local construction methods specific to the region will also be evaluated. SECONDARY CRITERIA: f. SB/SDB Participation. Both Small Business and OTSB Offerors will be evaluated on the extent of participation of small business community (SBC) members in the performance of the acquisition. Offerors shall propose their best efforts when projecting the level of participation of Small Businesses (as a Small Business prime and/or Small Business subcontractors) for the anticipated performance of this contract. Large Business primes may achieve the Small Business participation through subcontracting to Small Business. Subcontracting Plans will be required from the Large Business primes during the negotiations of the contract. Small Business primes may achieve Small Business participation through their own performance/participation as a prime and through subcontracting to other Small Businesses (SF 330, Part I, Section H, Item 4). g. Geographic Proximity. Submittals should address offerors geographic locations and their capability to address project work (SF 330, Part I, Section H). h. Volume of DoD Contract Awards. Volume of DoD A-E contract awards in the last 12 months, with the objective of effecting an equitable distribution of DoD A-E contracts among qualified firms, including SB and SDB (SF 330, Part I, Section H). 4. ANNOUNCEMENT - RATINGS AND DEFINITIONS: The following ratings will be used to evaluate documentation submitted by offerors (note that documentation submitted for evaluation in response to this announcement may be referred to throughout this announcement as an quote mark offer quote mark, quote mark proposal quote mark, or quote mark response quote mark - all of which are representative of the SF330 information being requested by this announcement): Exceptional - The offer exceeds the scope of the announcement requirements in the majority of the aspects of the particular factor. Strengths are present indicating maximum benefit to the government and no weaknesses, significant weaknesses or deficiencies are indicated. Above Average - The offer exceeds the scope of the announcement requirements in many aspects of the particular factor. Strengths are present Indicating significant benefit to the government. The proposal may have weaknesses that have no impact on the proposal as a whole and do not require correction. Average - The offer matches the scope of the announcement requirements of the particular factor. There may be strengths but they may not aggregate into an advantage Indicating additional benefit to the Government, or they may be offset by weaknesses. Any weaknesses noted have only a minor impact on the proposal and are easily correctable. Marginal - The offer matches some, but not all, of the announcement requirements of the particular factor. There may be limited or individual strengths, but they do not aggregate into an advantage and are offset by weaknesses, significant weaknesses and/or deficiencies. Weaknesses, significant weaknesses and/or deficiencies are correctable without major revision to the proposal. The Government may still receive benefit from the offer submitted. Unacceptable - The offer fails to meet a majority of announcement requirements or has omitted critical information required to evaluate the factor. There are no strengths. The offer contains multiple weaknesses, significant weaknesses and/or deficiencies, which are all correctable only with major revision to the proposal. A proposal that receives a final rating of quote mark Unacceptable quote mark for any factor may not be considered for award. Neutral - In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated either favorably or unfavorably on past performance. Definitions: Strength - Any aspect of a proposal that, when judged against a stated evaluation factor, enhances the merit of the proposal or increases the probability of successful performance of the contract. Weakness - A flaw in the proposal that Increases the risk of unsuccessful contract performance. A quote mark significant weakness quote mark in the proposal is a flaw that appreciably Increases the risk of unsuccessful contract performance. Deficiency - A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. 5. SUBMISSION REQUIREMENTS: Interested firms having the capabilities to perform this work must submit package through the DoD SAFE site (See below for more instructions). Include a complete copy of the submittal (an SF 330 Part 1 + SF 330 Part II for the Prime firm and all consultants/subcontractors), as a single pdf file. Submittal must clearly identify the announcement number. Regulation requires the Selection Board not consider any submittals received after the specified time and date. Late proposal rules in FAR 15.208 will be followed for submittals received after 2:00pm Mountain time on the closing date specified in this announcement. The SF 330, 08/2016 edition, must be used, and may be obtained from the following web site: http://www.gsa.gov/portal/forms/download/116486. Include DUNS number and CAGE code in SF330 Part I, Section B, Block 5. Additionally, the DUNS number and CAGE code should be identified in SF 330 Part I, Section C, Block 9, for EACH TEAM MEMBER. Proposals shall be submitted electronically by the time and date as specified. Due to heightened security at Government installations, the proposal shall be emailed to the following. If the proposal is too large for email, Offers may be submitted electronically via DOD Safe Access File Exchange (SAFE) at https://safe.apps.mil/ to the following recipients: 1. Booker L. Jordan, Jr., contact@example.gov <#> (Contract Specialist) 2. Christine Wilson, contact@example.gov <#> (Contracting Officer) **Offerors accessing the DOD SAFE site as a GUEST (a - Guest is defined as a user who is not assigned a CAC) must request a package invitation from the Contract Specialist listed above a minimum of 48-business hours prior to the close of the RFP.** For the purposes of determining whether the proposal was received "late" in accordance with FAR 15.208, the date and time the file(s) are received by the USACE Outlook Server or uploaded into the DOD SAFE website as identified in the DOD SAFE notification e-mail sent to the Contract Specialist(s)/Contracting Officer will be the time and date the Government received the proposal. Do not assume that electronic communication is instantaneous. Please make allowances for delays in transmittal. Coordinate directly with the Contract Specialist for any questions related to submission requirements or format. The submittal shall have a page limit of 100 pages. A page is one side of a sheet. Blank sheets/Tabs separating the sections within the SF 330 will not count against the maximum page count. All fonts shall be at least 10 pitch or larger. Pages shall be 8-1/2 inches by 11 inches. Organizational charts may be presented on a sheet up to 11 inches by 17 inches. If an 11 inch by 17 inch sheet is used it shall be neatly folded to 8-1/2 inches by 11 inches, bound in the SF 330 at the proper location, and counted as one page. A Part II is required for each branch office of the prime firm and any consultants/subcontractors who will have a key role in the proposed contract (i.e. a Part II is required for all entities identified in SF 330 Part I, Section C of the submittal). Part II of the SF 330 and Past Performance Submittals will not count towards the 100 page limit; however, cover letters, company literature and extraneous materials are not desired. Sections E and G of SF 330 Part I must include only individuals proposed to perform the anticipated work, including all consultants/subcontractors. In SF 330 Part I, Section G, Block 26, along with the name, include the firm with which the person is associated. A maximum of ten (10) projects including the prime and consultants/subcontractors will be reviewed for SF 330 Part I, Section F. Use no more than two pages per project. When listing projects in SF 330 Part 1, Section F, an Indefinite Delivery Contract (IDC) with multiple Task Orders as examples is not considered a project. A task order executed under an IDC contract is a project. SF 330, Part I, Section H (Additional Information) shall contain the following information. Item 1 - Capacity. Reference Paragraph 3.d. above. Provide a 1-2 page narrative discussing the capacity of the design firm to meet schedules, including adequacy of qualified personnel available and past experience in meeting tight design schedules. Item 2 - Management Plan - Include the information requested in Paragraph 3.d. above. Item 3 - Volume of DoD Contract Awards - Reference Paragraph 3.h. above. Provide a complete listing of all DoD A-E awards within the last 12 months. For IDCs, include total value of task orders actually issued by agencies in the last 12 months, not the potential value of the IDCs. For all types of contracts, do not include for consideration options that have not been exercised. Item 4 - SB Participation - Reference paragraph 3.f. above - provide a) - g) below: Identify if you (Prime offeror) are a Small Business or Other-than-Small Business; If a Small Business, also identify which SBC category(ies), if any, you belong to (i.e. SDB, WOSB, HUBZone, VOSB, SDVOSB, HBCU/MIs); The extent of commitment to use such SBC firms (and enforceable commitments will be considered more favorably than non-enforceable ones); Identification of the complexity and variety of the work small firms are to perform; Provide overall percentage (%) of total acquisition value planned to be performed by SBC members; Provide percentages (%) and corresponding dollar amounts ($) of that total dollar amount per item f) above that is planned to go separately to SBC members and other-than-small businesses. Identify if the SBC is a SB, SDB, WOSB, EDWOSB, HUBZone, VOSB or SDVOSB along with their respective percentage; The extent to which the Offeror meets or exceeds the goals: Goals for this procurement are as follows: Small Business: {10%} of the total contract value....