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Chiller Coil Replacement

Active
1232SA26Q1195Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This solicitation, numbered 1232SA26Q1195, is a combined synopsis and request for quotation for the replacement of chiller coils, issued under FAR Part 12 as a commercial items acquisition. The procurement is fully set aside for small businesses, with the North American Industry Classification System code 238220 and a size standard of $19 million in annual revenue. All responsible small businesses may submit quotations, but failure to comply fully with submission requirements will result in automatic rejection without further negotiation. Quotations must be firm fixed price, provided on company letterhead, valid for at least 60 days, and include the completed SF-1449 form with all required line items priced, a current Sam.gov Unique Entity ID, past performance references as specified in Attachment 3, and a capability statement with technical documentation proving full compliance with the Statement of Work. The government intends to award without discussions but reserves the right to conduct them if necessary. All responses must be emailed to Elizabeth Calhoun at Elizabeth.Calhoun@usda.gov no later than 9:00 AM PT on August 31, 2026, and must include the solicitation title and number in the email subject line. Questions about the requirement must be submitted by 2:00 PM PT on August 24, 2026, using the same subject line requirement. A mandatory site visit is scheduled for August 17, 2026, at 9:00 AM at the USDA-ARS-BIIRU facility in Newark, Delaware, and interested parties must register by August 16, 2026, by emailing Elizabeth Calhoun with company name and attendee information. The place of performance is in Delaware, while the contracting office is located in Beltsville, Maryland.

General Info

Small business set-aside for chiller coil replacement; firm fixed price, SF-1449, Sam.gov ID, site visit Aug 17, quotes due Aug 31, 2026.

Agency

Department Of Agriculture → USDA Ars Afm ApdView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

Newark, DE, 19713, USA

Set-Aside

SBA

Documents

(4)

Attachment+4-+Wage+Determination.pdf

PDF

Attachment+1-+SF+1449-+1232SA26Q1195.pdf

PDF

Past Performance Instructions for RFQ

DOCX•past-performance

SOW for Condenser Coil Replacement at USDA-ARS-BIIRU

DOCX•sow

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Timeline

PhaseCombined Synopsis
Posted

Combined Synopsis

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Agriculture → USDA Ars Afm Apd
Contacts1 person available
OfficeBELTSVILLE, MD, 20705, USA
Organization / Agency
Department Of Agriculture → USDA Ars Afm Apd
View Agency Profile
Office AddressBELTSVILLE, MD, 20705, USA
Contacts
Elizabeth Calhoun
contact@example.gov

Full Description

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Description -


This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.  This announcement constitutes the only solicitation.  Quotations are being requested and a separate written solicitation will not be issued. 


Solicitation number 1232SA26Q1195 is issued as a Request for Quotation (RFQ) for Chiller Coil Replacement.


This acquisition  is set-aside for small business concerns.  The applicable North American Industry Classification Standard Code is 238220  The small business size standard is $19M. This acquisition is a Total Small Business Set-Aside.  All responsible sources may submit a quotation which will be considered by the agency. 


See “Attachment 1 – SF-1449” for applicable clauses, instructions, and evaluation criteria. 




In order to be considered for award QUOTERS SHALL SUBMIT ALL OF THE FOLLOWING:


  1. Submit Firm Fixed Price quotation (quote on company letterhead) detailing the service, total price, and valid for at least 60 days after receipt of quote.
  2. Submit attached SF-1449 with blocks 17a, 30a, 30b, 30c, and individual Contract Line Items priced in full.
  3. Submit Sam.gov Unique Entity ID (UEI) with quotation. 
  4. Past Performance References- Please see Attachment 3- Past Performance document for what is required.
  5. Submit Capability Statement and technical documentation showing technical capability to meet or exceed ALL Performance Elements in the Statement of Work.



REJECTION OF QUOTATION: Failure to demonstrate compliance or to submit ALL items requested in solicitation will be cause to reject the quote without further discussions.


DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.


 Quotes are due on 8/31/26 at 9:00 AM PT by email to Elizabeth Calhoun at Elizabeth.Calhoun@usda.gov. You must include the solicitation title name and number as the subject line of the email.


Questions-All questions must go to Elizabeth Calhoun, whom may be reached at Elizabeth.Calhoun@usda.gov for specific questions regarding this combined solicitation. You must include the solicitation name AND number as the subject line of the email. Questions by interested parties regarding the requirement must be submitted by 8/24/2026 by 2:00 PM PT.



Site Visit- A site visit has been scheduled for this requirement.


Date: 8/17/26 7


Time: 9:00AM


Address:


USDA-ARS-BIIRU


501 South Chapel St.


Newark, DE 19713


Site Visit POC- Jeff Wildonger


To register for site visit, please email Elizabeth Calhoun at Elizabeth.calhoun@usda.gov with company name and attendees by 8/16/26.

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