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Chiller Equipment and Parts Supplier

Active

State & Local

Response Deadline11/16/2026, 11:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract opportunity is for a Chiller Equipment and Parts Supplier to support prime contractors on various County of Santa Clara facility projects in San Jose, California. The selected supplier will be responsible for the procurement and delivery of new air-cooled and water-cooled chiller units, as well as original equipment manufacturer replacement parts for major brands such as Trane, Carrier, and York. To be eligible, providers must hold authorized dealer or distributor status for these major chiller brands. The contract requires the supplier to manage the logistics of delivering all equipment and parts directly to the designated project sites. Interested parties must submit their responses by the deadline of November 16, 2026.

General Info

Supplier for chiller equipment and parts for Santa Clara County projects by November 2026.

Agency

California → COUNTY OF SANTA CLARA

NAICS

423450 - Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

Place of Performance

San Jose, CA, 95110, USA

Set-Aside

NONE

Documents

This scope was carved out of ITB-PRC-FY27-0050.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Chiller Inspection, Preventative Maintenance, Repairs, And Replacement Services

AI Contract Breakdown

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Timeline

PostedOct 20

subcontract

Response DeadlineNov 16

Submission deadline

Response Deadline

11/16/2026, 11:00:00 PM UTCin 27 days

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Organization & Contact Information

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AgencyCalifornia → COUNTY OF SANTA CLARA

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → COUNTY OF SANTA CLARA

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies new chiller units and OEM parts for prime contractors on County of Santa Clara facility projects. Procures and delivers air-cooled and water-cooled chiller units and OEM replacement parts for brands including Trane, Carrier, and York to various sites in San Jose, CA. Requires authorized dealer or distributor status for major chiller brands. Delivers equipment and parts to site.

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Solicitation # ITB-PRC-FY27-0050

The County of Santa Clara is soliciting bids under solicitation ITB-PRC-FY27-0050 for chiller inspection, preventative maintenance, repairs, and replacement services across various county-owned or leased facilities in San Jose, California. This as-needed contract covers a wide range of chiller types, including air-cooled, water-cooled, centrifugal, screw, scroll, and absorption systems from major brands such as Trane, Carrier, and York. The scope of work includes quarterly and annual preventative maintenance, detailed reporting, and general repairs, though it excludes capital projects exceeding 220,000 dollars. The total not-to-exceed value of the agreement is 5,600,000 dollars over a three-year term. The contract will be awarded to the responsible bidder who submits the lowest responsive bid. Bidders must demonstrate trustworthiness, capacity, and experience, including specific evidence of working with Infection Control Risk Assessment permits. Key requirements include the submission of a bid bond and the subsequent provision of performance and payment bonds totaling 100 percent of the contract sum. Contractors must be registered with the Department of Industrial Relations and comply with prevailing wage laws. Administrative requirements include submitting itemized invoices by the fifth business day of the following month, with a standard payment term of 30 days. Bids must be submitted via the designated electronic portal or sealed envelope by November 16, 2026.

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