Chiller Replacement Project - National Agricultural LIbrary

This solicitation, numbered 1232SA26R0028, is a combined synopsis and request for quotation for the Chiller Replacement Project at the National Agricultural Library in Beltsville, Maryland, issued under FAR Part 12 for commercial items. The contract is a total small business set-aside under NAICS code 238220, with a small business size standard of $19.5 million, and is open to all responsible small business concerns. The scope includes replacing Chiller #1 as the base item and Chiller #2 as an option item, with a required performance period of 240 days from the Notice to Proceed. Offerors must submit itemized pricing for all line items, as failure to do so will result in exclusion from consideration. The award will be made using the lowest price technically acceptable method, with evaluation based fully on compliance with technical requirements and complete, accurate pricing. The work must adhere to strict specifications outlined in Attachments 1 through 3 and associated drawings, including requirements for commercial cataloged products with a two-year field service history, proper storage and handling to prevent damage or contamination, and detailed documentation such as operation and maintenance manuals, as-built drawings, and spare parts data. Contractor responsibilities include implementing a quality control plan, conducting field acceptance testing certified by the manufacturer and approved by the Contracting Officer, providing comprehensive training to facility personnel, and ensuring all materials and equipment meet environmental and safety standards, including compliance with regulations on ozone-depleting substances, biobased products, and recovered materials. The contractor must maintain an active SAM.gov registration, submit quotes electronically via email by July 2, 2026, and hold prices firm for 90 days. Additional requirements include furnishing performance and payment bonds, meeting minimum insurance standards under FAR 28.307-2, adhering to prevailing wage rates and Buy American provisions, and ensuring all workers receive OSHA-compliant safety briefings. All work must be performed in a safe, orderly manner with free access for emergency services in accordance with NFPA 241, and the contractor must coordinate with government personnel during inspections and testing. Final acceptance is contingent upon successful completion of pre-final and final inspections, with mandatory attendance by the contractor’s quality control personnel, superintendent, and the Contracting Officer’s Representative, as well as the provision of all required documentation and training before the facility is accepted for beneficial occupancy.