City of Aurora Temporary Warming Center Food Vendor

The City of Aurora is seeking a qualified food service provider for its Temporary Warming Center located at 712 S. River St., Aurora, Illinois. The selected vendor will provide pre-packaged, pre-cooked, ready-to-serve meals, including standard dinners, vegan options, and protein drinks or bars for morning distribution. The center is projected to operate for approximately 90 days between November 1, 2026, and March 31, 2027, with an estimated total of 2,700 meals serving an average of 30 residents per day. The contract requires the vendor to accommodate fluctuations in resident numbers based on weather and emergency circumstances while maintaining consistent quality and adhering to all federal, state, and local food safety and health regulations. Meals must be delivered in leak-resistant, durable, food-safe disposable containers that are appropriately sealed and clearly labeled with contents, preparation dates, expiration information, and allergen warnings. The contract is effective from November 1, 2026, to March 1, 2027, with monthly invoicing and payments made according to the Illinois Local Government Prompt Payment Act. Awarding will be based on the most responsible and competitive proposer, with a requirement for bidders on contracts exceeding 25,000 dollars to participate in approved apprenticeship programs. The agreement includes a non-appropriation clause allowing the city to cancel services with a 30-day notice if funds are not approved, and the vendor must provide performance and payment bonds along with comprehensive insurance coverage.