City of Waco HVAC Filter Replacement

The City of Waco is seeking qualified contractors to provide and replace HVAC filters across its building portfolio under solicitation number 2026-022, with bids due by June 26, 2026. All filters must meet or exceed a Minimum Efficiency Reporting Value (MERV) rating of 8 to ensure compliance with industry best practices for commercial and public buildings, safeguarding indoor air quality and maintaining optimal HVAC system performance. Bidders are required to submit documentation verifying that their filters satisfy this standard. Contractors are strongly encouraged to propose environmentally sustainable and energy-efficient solutions wherever feasible to support the city’s operational and environmental goals. The contract is open to all qualified participants with no set-aside restrictions, and all work must be performed within the City of Waco, Texas. All inquiries and proposals should be directed to Kasey Gamblin, Purchasing Manager, or Daryle Bullard, Senior Purchasing Agent, through the provided contact information. The solicitation was posted on June 10, 2026, and detailed schedules for filter replacement are outlined in Appendix A, which bidders must review to ensure timely and accurate service delivery. Proposals must be submitted via the Texas SmartBuy portal at the specified link, and no submissions will be accepted after the deadline. Bidders are expected to demonstrate experience in commercial HVAC maintenance and possess the capacity to fulfill the requirements across all city facilities in a timely and professional manner.