Civil Works Construction Management Services

SOURCES SOUGHT FOR INDEFINITE DELIVERY CONTRACT (IDC) CIVIL WORKS SINGLE AWARD TASK ORDER CONTRACT (SATOC) FOR CONSTRUCTION MANAGEMENT SERVICES PRIMARILY FOR THE U.S. ARMY CORPS OF ENGINEERS, NEW YORK DISTRICT (NAN), CONTINENTAL UNITED STATES (CONUS)

PURPOSE:

THIS IS A SOURCES SOUGHT ONLY. THIS IS NOT A REQUEST FOR PROPOSALS (RFP) AND DOES NOT CONSTITUTE A SOLICITATION.

This announcement is issued solely for information and planning purposes as part of the Government's market research and acquisition planning efforts. The purpose of this notice is to obtain feedback from industry regarding the requirements detailed under the "Description of the Requirement" section below. Industry input will assist the U.S. Army Corps of Engineers (USACE) in identifying capable and available sources to meet these requirements and may influence the development of the official solicitation packages. This notice does not commit the Government to contract for any supply or service, and the Government will not pay for any information or administrative costs incurred in response to this notice.

The anticipated North American Industry Classification System (NAICS) code for this requirement is 541618 (Other Management Consulting Services), with a corresponding Small Business Size Standard of $19.0 Million. If respondents believe a more appropriate NAICS code applies to the detailed requirement, please include this feedback and justification in your response.

INTRODUCTION:

The USACE, NAN, is conducting market research to identify capable and interested contractors to provide Construction Management Services within the CONUS Area of Responsibility (AOR).

As permitted by Federal Acquisition Regulation (FAR) Part 10 and FAR 15.201(e), this is a market research tool being utilized for informational and planning purposes. Responses will assist the Government in developing its acquisition strategy for one or more potential Requests for Proposal to be issued at a later date. The determination of the final acquisition strategy lies solely with the Government and will be based on the results of this market research, along with information available from other sources.

Specifically, this market survey is being conducted to determine if there is an adequate number of qualified firms capable of performing the required work in the specified locations. If your firm is interested, possesses a record of successful past performance on similar requirements, and has the capacity to fulfill the scope of work outlined below, you are highly encouraged to submit a response. Firms of all business sizes operating under the applicable NAICS code are invited to participate.

Please be advised that the Government will not consider respondent experience performing Architect-Engineer (A-E) services (as defined by the Brooks Act and FAR Part 2) or construction services (as defined by FAR Parts 2 and 36) for this requirement.

NEITHER PROPOSALS NOR QUOTES WILL BE ACCEPTED OR CONSIDERED IN RESPONSE TO THIS NOTICE.

Participation in this market research is strictly voluntary. Submitting a response to this notice is not a prerequisite to participate in any future formal RFP process. However, industry is advised that the information gathered through this notice may significantly influence the Government’s final acquisition strategy. All interested parties will be required to respond separately to any official solicitations posted at a later date.

DESCRIPTION OF THE REQUIREMENT:

Place of Performance: Work will be performed predominantly within the USACE, New York District CONUS AOR. However, services may also be required anywhere within the broader USACE North Atlantic Division (NAD) CONUS AOR.

Period of Performance: The anticipated duration for the Single Award Task Order Contract(s) is a five (5) year base ordering period. The contract(s) will expire at the end of the five (5) year period or when the maximum contract capacity is reached, whichever occurs first.

Acquisition Information: The Government is currently contemplating the award of two (2) SATOCs. The maximum capacity for each SATOC is anticipated to be approximately $30 million. The services required under the anticipated SATOCs are non-personal services and do not include any inherently governmental functions.

Activities/Services: The following items constitute a list of activities/services that are typically associated with construction management services (CMS):

• Cost estimates for contract changes.
• Reviews to confirm compliance with the solicitation and accepted (construction) proposal.
• Review contract claims.
• Preparation of cost estimates for change orders.
• Review and/or prepare construction phase reports and plans.
• Building Information Modeling (BIM) reviews of contractor drawing updates.
• Review of catalog cutsheets.
• Shop drawings that are not extensions of designs.
• Shop drawings that do not contain variations from the specified design.
• Review of material samples for noncritical materials.
• Administrative support.
• Photography/videos for progress reports.
• Construction materials control testing and reporting.
• Material quantity verification.
• Estimating quantities of project changes or change orders.
• Review contractor payrolls and perform labor standards interviews in the field.
• Prepare observations for Contractor Performance Assessment Reporting System (CPARS).
• Monitor contractor’s accident prevention plan.
• Conduct a mutual understanding meeting with the contractor on safety.
• Review contractor’s quality control (QC) plan prior to allowing work to begin.
• Conduct a coordination meeting with the contractor on QC prior to allowing work to begin.
• Submittal reviews that are for information only (FIO).
• Submittal and shop drawing reviews (not considered to be an extension of design, those for which government approval is not required).
• Monitor submittal register (timely submittals, approval of equipment/material, complete list).
• Review contractor schedule for accuracy with submittal register (review project schedule updates).
• Verify all warranties have been received.
• Review/verify QC test result reports.
• Review contractor daily QC reports.
• Quality assurance (QA) participation in three-phase inspections.
• QA minimum 5% verification testing (concrete, soils, etc.).
• QA observation of 10% of contractor QC tests.
• Monitor contractor deficiency log to confirm acceptable corrective actions.
• Perform field observations to confirm that contractor payments do not include nonconforming work.
• Prepare QA reports for each day the job is visited.
• Off-site inspection of fabricated items.
• Pre-final completion inspections for government acceptance (not final inspection for acceptance).
• Review of contractor insurance certificates and bonding.
• Contractor schedule review and monitoring.
• Weekly coordination meetings on non-design-related issues (quality, safety, schedule, contract admin).
• CMS (import/export, Quality Control System (QCS) training, etc.).
• Request for information (RFI) response to contractor requests for routine clarifications on contract requirements (not design clarifications).
• Review of operation and maintenance (O&M) manuals.
• Warranty response and enforcement.
• Attend partnering meetings with contractors.
• Evaluate/review unusually severe weather delays (monthly).
• Review and prepare accident reports.
• Document and report high-hazard activities (near miss reporting).
• Document small business (SB) subcontracting plan compliance monitoring.
• Contractor Personnel Identity Verification Presidential Directive (Homeland Security Presidential Directive 12).
• Attend post-award conference/preconstruction conference.
• Preparation of QA plans and execution of QA plans.
• Train contractors in QCS system.
• Review safety plan.
• Construction-related permit coordination among permitting agency, user, and contractor.
• Process/manage routine correspondence.
• Filing/logging/mailing.
• Review/coordinate site layout plans.
• Review/coordinate temporary power plans.
• Review, submission, and monitoring of standard form (SF) 1413 submissions.
• Review construction QC plan.
• Review environmental protection plan.
• Estimates of materials or work quantities, including any required measurement or calculation.
• Reviews of insurance certificates submitted by the prime contractor on behalf of subcontractors.

Disciplines: Primary technical capabilities of key personnel, as evidenced by academic degree, professional registration, certification, and/or extensive experience. List of disciplines typical of CMS support:

• Admin Support
• Civil Engineer Technician
• Cost Estimator
• Draftsman/Computer-Aided Design/Drafting/BIM (CADD/BIM)
• Material Engineer Technician
• Electrical Engineer Technician
• Mechanical Engineer Technician
• Environmental Specialist
• Industrial Hygienist
• Project Scheduler
• Quality Assurance Representative
• Site safety and security manager
• Technical Writer
• Aerial Photographer
• Construction Inspector
• Construction Manager
• Project Manager
• Risk Assessor
• Safety/Occupational Health Engineer

Key Personnel are the individuals who will have major contract responsibilities and/or provide unusual or unique expertise. A resume will be required at the time the offeror responds to any anticipated RFP, for each key person who will participate in the anticipated contract(s). Any subcontractors and outside associates or consultants required in connection with the services covered by the anticipated contract(s) will be limited to individuals or firms that were specifically identified and agreed to prior to award of the anticipated SATOC. The CMS contractor shall obtain the Contracting Officer’s written consent before making any substitution for these subcontractors, associates, or consultants after award of the SATOC. CMS contractors are expected to provide key personnel to task order assignments within two to three weeks of any task order award.

Key personnel must have expertise using Microsoft Office and Kahua. Project Scheduler must have expertise using Primavera P6 and/or Smart PM. Draftsman must have expertise using Autodesk (Civil 3D, Revit) and Bentley (OpenBuilding and OpenRoads Designer). Cost estimator must have expertise using MCASES MII.

Key personnel must be able to pass a robust background screening process to obtain a CAC card.

Key personnel must be currently staffed by the firm or staffed by the subcontracted firm.  If Key personnel are to depart the firm or subcontract firm the firm must have an equal too personnel for replacement.

When issuing any task order against the SATOC Key personnel shall be readily available within 3 weeks of issuance of task order to avoid any undue construction delays. 

SUBMISSION REQUIREMENTS:

Interested firms should submit a Capability Statement that demonstrates their ability to perform the services described above. Your submission should include:

Example Projects: Submit example projects that best illustrate your team's qualifications for the anticipated contract(s). Select projects where multiple team members worked together, if possible, to demonstrate the team's capability to perform work similar to the CMS requirements listed above. Submit no more than ten (10) example projects.

Personnel Capabilities: Indicate the number of employees your team has by the disciplines listed above. You may write in additional relevant disciplines as needed. Each person can be counted only once according to his/her primary function.

Revenue Profile: Indicate your team’s annual average professional services revenues for the last three (3) years, broken down by Federal work (performed directly for the Federal Government as a prime or subcontractor) and non-Federal work.