Claims Recovery and Grant Administration Services

The Cooperative Council of Governments (CCOG), acting on behalf of Equalis Group, is soliciting proposals for a multi-year Master Cooperative Purchasing Agreement to provide Claims Recovery and Grant Administration Services to public sector agencies nationwide. This IDIQ contract opportunity allows eligible public agencies, including political subdivisions and municipalities across various states, to access awarded services without conducting their own individual RFP processes. The scope of work is comprehensive, covering the entire funding lifecycle from pre-award planning and application development to project delivery, financial reporting, closeout, audit, and appeal. Key service areas include grant administration, disaster recovery and resiliency advisory, claims handling, and grants management technology and staff augmentation. The contract will be awarded to the respondent deemed most advantageous based on a 100-point scoring system, with 65 points allocated to the technical proposal and 35 points to the cost proposal. Technical evaluation focuses on the breadth of offerings, expertise in 2 CFR Part 200, geographic reach, and past performance in the public sector. Pricing is submitted as not-to-exceed rates, including line-item, hourly, and discount-based options, though contingency pricing is restricted to non-federal funding sources. The initial term of the Master Agreement is four years, with a possible one-year renewal. Total annual spend for this category is estimated to exceed 2.5 million dollars by the third year of the contract. Compliance requirements include adherence to the Davis-Bacon Act for construction-related purchases over 2,000 dollars, Equal Employment Opportunity standards, and strict confidentiality obligations.