5P420-25-0330/A Cleaning and Maintenance – Jasper National Park BIDS RECEIVED BY FAX AND EMAIL WILL BE ACCEPTED AS OFFICIAL. PARKS CANADA IS NOT CURRENTLY ACCEPTING BIDS VIA SAP ARIBA, YOU MUST SUBMIT YOUR BID VIA FAX OR EMAIL AS INDICATED IN THE SOLICITATION DOCUMENT. BIDS RECEIVED IN-PERSON OR BY COURIER WILL NOT BE ACCEPTED. The only acceptable email address for responses to the bid solicitation is
contact@example.gov. Bids submitted by email directly to the Contracting Authority or to any email address other than
contact@example.gov will not be accepted. The only acceptable facsimile for responses to bid solicitations is
+1 (555) 000-0000. The maximum email file size that Parks Canada is capable of receiving is 15 megabytes. The Bidder is responsible for any failure attributable to the transmission or receipt of the emailed bid due to file size. The Bidder should be cognisant of the size of the email as a whole, and not only the attachments. Please take into consideration that some attachments, when sent, may be resized during the email transfer. If the email size is too large, the Bidder should send the bid in multiple emails properly labeled with the solicitation number, project name, and indicate how many emails are included (ex. 1 of 2). Emails with links to bid documents will not be accepted. Bid documents must be sent as email attachments. RECIPROCAL PROCUREMENT – LIMITED SUPPLIER ELIGIBILITY This procurement is subject to the Policy on Reciprocal Procurement. Only Canadian Suppliers and Suppliers of an Applicable Trading Partner are eligible for this request for Standing Offers. REQUIREMENT Parks Canada requires janitorial services and/or commercial window cleaning and/or commercial floor maintenance and restoration. It is Parks Canada’s intention to award up to one (1) contract per Statement of Work identified in this solicitation process. Up to one (1) contract is intended to be awarded in each of the following: Janitorial Services as per Annex Statement of Work - 01 Window Cleaning Services as per Annex Statement of Work – 02 Floor Maintenance and Restoration Services as per Annex Statement of Work – 03 PERIOD OF CONTRACT The term of any resulting contract is for one (1) year period starting from December 1, 2026 to November 30, 2027 inclusive. The Contractor grants Canada the irrevocable option(s) to extend the Contract by up to two (2) additional one (1)-year period(s), from December 1, 2027 to November 30, 2028 and December 1, 2028 to November 30, 2029 inclusive, under the same terms and conditions and at the prices, rates, or both stated in the Contract. The Contractor agrees that Canada has the irrevocable option to acquire the goods, services or both described in Annex Statement of Work *01 Janitorial Services and/or 03 Floor Maintenance of the Contract under the same conditions and at the prices, rates, or both stated in the Contract. SECURITY REQUIREMENT There is a security requirement associated with this bid solicitation. New personnel security clearance requests will require mandatory fingerprints to initiate the criminal record check. The validity of an existing personnel security clearance issued by the Government of Canada is not affected by the change in the criminal record check process. Applicants who require a personnel security clearance are responsible for all costs associated with fingerprinting. MANDATORY SITE VISIT It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at Jasper National Park Train Station at 607 Connaught Drive, Jasper, AB on November 12. The site visit will begin at 1PM ABT, at the Parks Canada Front Desk Area. Bidders must communicate with the Contracting Authority no later than November 11 to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders must also complete and submit a certification. Bidders who do not confirm attendance, provide the name(s) of the person(s) who will attend, or who do not complete and submit the above certification as required will not be allowed access to the site. Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation. ENQUIRIES All enquiries of a technical and contractual nature are to be submitted to the Contracting Authority. Enquiries regarding this solicitation must be submitted in writing and should be received no later than seven (7) calendar days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer NOT being provided. INFORMATION National Parks Regulations require that all work is to be performed in accordance with the ordinances, laws, rules and regulations set out in the National Park Act. Bidders that consider themselves qualified to provide this Work and intend to submit bids on this project should obtain documents from the Government Electronic Tendering Service through the Government of Canada tendering service at http://canadabuys.canada.ca/en/tender-opportunities. Addenda, when issued, will be available from the Government of Canada tendering service. Bidders that elect to base their bids on documents obtained from other sources do so at their own risk. Late submissions will not be considered. The Crown retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada. Parks Canada has made every effort to provide equivalent documents in both official languages, however, if you find any discrepancies between the English and French documents, please notify the contract officer listed in this opportunity as soon as possible so that we can rectify the situation.
